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https://help.tallysolutions.com/docs/te9rel66/Tax_International/GCC_VAT/recording_gst_sales_and_printing_invoices.htm

Record Sales and Print Invoices (GCC VAT)

Related topics

Stock Items

Service Ledgers

Purchases

Transactions of Designated Zones

After activating GCC VAT for your company, you can record different kinds of sales such as domestic sales, sales within GCC countries, sales to overseas tourists, and so on. You can also print the tax invoice with rate inclusive of tax for each item.

Ensure that you provide unique voucher numbers for your sales vouchers, and use a new series of voucher numbering.

Domestic sales

Sales to parties within GCC countries

Goods and services in a single invoice

Taxable and exempt items in a single invoice

Sales in the accounting invoice mode

Override tax details in an invoice

Record sales with additional ledgers

Sales made to Overseas Tourists

POS Invoice

Domestic Sales

Domestic sales refers to the sale of goods or services to customers within the country.

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. In Party A/c name , select the registered dealer ledger.

3. Select the sales ledger.

4. Select the required items, and specify the quantities and rates.

5. Select the additional ledgers. You can select ledgers that are apportioned to the stock item values or separately charged.

6. Select the VAT ledger. You can view the tax details by clicking A : Tax Analysis . Click F1 : Detailed to view the tax break-up.

7. Press Esc to return to the sales invoice.

8. Press Enter to save the invoice.

9. Press PageUp key to view the invoice in alteration mode, and click P : Print . The Voucher Printing screen appears.

10. In the Voucher Printing screen you can configure the options as needed and print the invoice with the required information.

Print Configuration

Before printing the invoice, you can add or remove different kinds of details and print only the required information. A wide variety of options are provided under print configuration to add new details to a invoice printout. When you enable an option under print configuration, the new information will be added as a additional column, as field in the header or footer, or under particulars.

The following are the different configurable options available for invoice printout. The options shown here are for sales invoice, these options change for each voucher type.

1. In the alteration screen of sales invoice, click P : Print . The Voucher Printing screen appears.

2. Click F12: Configure . The Invoice Print Configuration screen with first set of configurable options appear as shown below:

3. Enable the option Configure information to print from 2nd page? , and configure as required to print only the relevant details from the second page of the invoice.

4. Press F12: Configure again to view the Advanced Sales Configuration options as shown below:

5. Enable or disable the options to add or remove the respective information before printing the invoice.

6. In the Voucher Printing screen, select Single or Bilingual as the Print Type . If the Print Type is:

Bilingual , the invoice details will be printed in English and Arabic. To print in Tally's default print format, select Invoice Format 1 . To print as per FTA, select Invoice Format 2 .

Single , select the Print Language as Arabic to print the invoice details in Arabic.

The invoice printed in bilingual (English and Arabic) using Invoice Format 1 appears as shown:

To print the date and time on the invoice:

Go to Gateway of Tally > F12: Configure > Printing > General .

Set the option Print date and time of voucher printing? to Yes .

To print the invoice in simple invoice format, set the option Print in simple format? to Yes in the Invoice Print Configuration screen.

To print the invoice from Multi Voucher Printing screen:

1. Go to Gateway of Tally > Multi Account Printing > Multi Voucher Printing > Name of Voucher Type .

2. Select Sales voucher. The Printing Vouchers screen appears as shown below:

Print Invoice with Rate Inclusive of VAT

You can print the item rate inclusive of VAT by enabling the option Print Rate (Incl. VAT) column in the Voucher Printing screen. You have the flexibility to manually enter the rate inclusive of VAT in invoice and print, or configure Tally.ERP 9 to autocalculate the same.

Manually enter the rate inclusive of tax in invoice and print invoice

1. In the sales invoice, press F12 and set the option Allow entry of rate inclusive of tax for stock item to Yes .

2. Manually enter the Rate (Incl. of Tax) in the invoice.

3. In the Voucher Printing screen of the invoice, press F12 and enable the option Print Rate (Incl. VAT) column, and save the configuration screen.

4. Print the invoice. The invoice printed in Bilingual using Invoice Format 1 , appears as shown:

Print the autocalculated value in invoice

1. In the sales invoice, press F12 and set the option Allow entry of rate inclusive of tax for stock item to No .

2. Record the sales invoice.

3. In the Voucher Printing screen of the invoice, press F12 and enable the option Print Rate (Incl. VAT) column.

4. Print the invoice. The invoice printed in Bilingual using Invoice Format 1 , appears as shown:

Print multiple stock items on the first page of the invoice

As the information is printed in two languages in a bilingual invoice, it requires more space. Tally.ERP 9 optimises the print area for the selected paper size to print maximum information on a single page. In case where a small amount of information is getting printed on the second page, you can configure the options in the Invoice Print Configuration screen as given below:

Enable only the required options. For example, you can avoid printing the VAT analysis, and the sub-total after each line.

Increase the height of normal invoice as per your requirement.

Set the option Print Address in a continuous line? to Yes .

If details are printed in the subsequent page, you can mention about this continuity in the Narration . Set the option Print narration? to Yes , to print it under Remarks .

In a bilingual invoice, the numbers in the fields transliterated from English to Arabic is given below:

Sections in Invoice

Numbers Transliterated from English to Arabic

Company details

TRN

Contact numbers

Fax number

Buyer details

Buyer TRN

Invoice No. and Date

Delivery Note number and Delivery Note Date

Supplier's Ref.

Buyer's Order No. and Date

Despatch Document No.

Vessel/Flight No.

Transaction details

Sl No

Part No.

Numbers in Shipped quantity

Numbers in Billed quantity

Rate (Incl. VAT)

Rate

Per

Amount

VAT %

Taxable Value

VAT

Total Incl. VAT

Total Invoice Amount in AED, when more than one currency is used

VAT analysis

VAT %

Taxable Amt

Tax Amt

Amount Chargeable (in words)

VAT Amount (in words)

Total

Bank details

Account No.

IBAN

All field names and invoice titles are translated to Arabic, in an Arabic or bilingual invoice.

Impact of Margins on the Alignment of Fields and Columns in the Printed Invoice

The margins on top and left for the header and the columns in the printed invoice are pre-configured. If you reduce these header margin measurements, the alignment of the fields in the printed invoice will be affected. It is suggested that you should avoid altering the default margins in the invoice. In unavoidable circumstances, you can make small changes to the measurement. However, if additional columns and fields are added using F12: Configuration , the alignment will be affected due to the altered margins.

Sales to Parties within GCC Countries

Sales made within VAT-implementing GCC countries are not taxable. The party will pay the tax on reverse charge basis. However, if the party is an unregistered dealer, tax can be charged during sales.

If you are a registered dealer located in UAE and supply goods or services to a registered dealer in Saudi Arabia or Bahrain, no tax will be applied in the sales transaction, but you will have to pay tax on a reverse charge basis. However, if you are supplying to an unregistered dealer in Saudi Arabia, tax is applicable.

Intra GCC supplies to registered dealers

Intra GCC supplies to unregistered dealers

Record Intra GCC supplies to registered dealers

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. Select a registered dealer ledger in the Party A/c name field.

Note: If your company is in:

UAE, select a registered dealer from KSA or Bahrain.

KSA, select a registered dealer from UAE or Bahrain.

Bahrain, select a registered dealer from UAE or KSA.

3. Select the stock items, enter the quantity and rate.

4. Click A : Tax Analysis to view the tax details. Click F1 : Detailed to view the tax break-up.

5. Press Esc to return to sales invoice, and accept it.

Record Intra GCC supplies to unregistered dealers

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. Select the unregistered dealer ledger in the Party A/c name field.

Note: If your company is in:

UAE, select an unregistered dealer from KSA or Bahrain.

KSA, select an unregistered dealer from UAE or Bahrain.

Bahrain, select an unregistered dealer from UAE or KSA.

3. Select the stock items, enter the quantity and rate.

4. Select the VAT ledger.

5. Click A : Tax Analysis to view the tax details. Click F1 : Detailed to view the tax break-up.

Tax will be calculated for goods sold to an unregistered dealer.

6. Press Esc to return to sales invoice, and accept it.

Sale of Goods and Services in a Single Invoice

You can record the sales of both goods and services in the same invoice by selecting the required sales and VAT ledgers.

You can view the tax details by clicking A : Tax Analysis . Click F1 : Detailed to view the tax break-up.

Sale of Taxable and Exempt Items in a Single Invoice

You can record the sale of both taxable and exempt goods or services in the same invoice by selecting the required sales and VAT ledgers.

Select the taxable goods or services and exempt goods or services in the same invoice.

Click A : Tax Analysis to view the tax details . Click F1 : Detailed to view the tax break-up. Tax will not be calculated on exempt items.

Sales in the Accounting Invoice Mode

When you maintain only accounting transactions (but not the inventory of your goods), or when your company deals with services, you can use the accounting invoice mode for recording your local and intra-GCC sales.

In this section

Sales without additional ledgers

Sales with additional ledgers apportioned to taxable value

FAQ

Sales without additional ledgers

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. Click I : Accounting Invoice .

3. Select the required service ledgers, and specify the rate or amount. Alternatively, press Alt+C to create the ledgers.

4. Select the VAT ledger.

5. Press Ctrl+A to accept.

Sales with additional ledgers apportioned to taxable value

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. Click I : Accounting Invoice .

3. Select the required service ledgers, and specify the amount.

4. Select the additional ledger created by setting the option Include in assessable value calculation for to VAT , as shown below:

5. Select the VAT ledger. VAT gets calculated on the total of sale value and additional ledger.

6. Press Alt+A to view the Tax Analysis as shown below:

7. Press Esc to return to sales invoice. The invoice appears as shown:

8. Press Ctrl+A to accept.

FAQ

Question : In an accounting invoice, I have selected sales ledger, and an additional ledger defined to include in assessable value calculation for VAT. Why is VAT not getting calculated on the additional ledger value?

Answer : This happens when you have selected additional ledger apportioned to quantity. To correct this:

1. Go to the alteration mode of additional ledger (press Ctrl+Enter on the additional ledger from the invoice or go to Gateway of Tally > Accounts Info. > Ledger > Alter > select the ledger).

2. For the option Appropriate to you can select any of the following :

Select Services with Method of Calculation set to Based on Value , as shown below:

Or

Select Both , as shown below:

When you select this ledger in the accounting invoice, the VAT amount will be calculated by considering the additional ledger value.

Override Tax Details in an Invoice

In Tally.ERP 9, you can override the tax details in transactions by enabling the override feature in the sales invoice. You can change the nature of transaction, taxable value, and tax rate, as required.

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. Click F12: Configure to configure the sales invoice for overriding tax details.

Enable the option Allow modification of tax details for VAT and press Ctrl+A to accept.

3. Select the customer ledger in Party's A/c Name option.

4. Select the sales ledger.

5. Select the required stock items whose VAT rates are specified either at the stock group level or at the stock item level. Specify the Quantity and Rate for the stock item and press Enter from the Amount field.

The VAT Details screen with the default nature of transaction based on the party location and sales ledger appears as shown below:

o If you want to alter the taxable value and tax rate, press F12: Configure , and enable the options as shown below:

o Press Enter .

6. You can choose to make changes to the nature of transaction, taxable value, and tax rate.

7. Press Enter to return to the invoice screen.

You can view the tax details by clicking A : Tax Analysis . Click F1 : Detailed to view the tax break-up.

8. Select the VAT ledger. The sales invoice appears as shown below:

9. Press O to override the default tax details.

Note: In The details are modified button, press Y to accept the voucher with conflicts, you can resolve them in the VAT returns report. Press N to go back to the voucher and make changes. When you press O the voucher is accepted without tax conflicts and is directly included in the returns.

Record Sales with Additional Ledgers under GCC VAT

With Tally.ERP 9, you can appropriate the expenses incurred during a sale, to the value of the goods for calculating VAT.

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales .

2. In Party A/c name , select the customer ledger or the cash ledger.

3. Select the sales ledger.

4. Select the required stock items, and specify the quantities and rates.

5. Select the additional expense ledger and enter the amount. Ensure that the ledger is configured for inclusion in the calculation of VAT .

6. Select the VAT ledger.

You can view the tax details by clicking A : Tax Analysis . Click F1 : Detailed to view the tax break-up.

7. Press Ctrl+A to accept.

Sales made to Overseas Tourists

Sales made to overseas tourists are taxable at the point of sale. However, the tourist can claim the tax amount by showing the tax receipt before leaving the country.

To help identify sales made to overseas tourists, Tally.ERP has provided an option to mark a sale transaction as overseas tourist sale.

Mark a sales as overseas tourist sale

1. In the sales invoice, set the option Provide VAT details to Yes .

2. In the Statutory Details screen, enable the option Is Overseas Tourist? .

3. Press Ctrl+A to accept.

Mark a POS invoice as overseas tourist sale

1. In the POS invoice, select Not applicable in the Party A/c name field.

2. In the Party Details screen, enable the option Is Overseas Tourist?

3. Enter all the other details in the invoice.

4. Press Ctrl+A to accept.

Printing Overseas Tourist invoice

The title appears as Tax Invoice (Overseas Tourist) . The invoice printed in Bilingual using Invoice Format 1 , appears as shown below:

POS Invoice

Create the POS invoice voucher type, record the transaction and print the invoice in Arabic or bilingual.

Create a POS invoice

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create .

2. Set the option Use for POS invoicing? to Yes as shown below:

3. Enter the relevant details and save the voucher type.

Record a POS invoice

1. Go to Gateway of Tally > Accounting Vouchers > F8: Sales > select the POS Invoice voucher type.

2. Select the required Party A/c Name and Sales Ledger .

3. Select the stock items and enter the Rate per unit. If you have enabled the option Provide language alias for name in stock item configuration, and entered the stock item alias in Arabic, the same will be displayed in the printed invoice.

Note: In the POS Invoice Configuration , set the options as shown below to change the quantity, modify the rate per unit and enter party details.

Skip quantity during POS invoicing for faster enter? - No

Allow modification of rate field during POS invoicing? - Yes

Enable entry of party details in POS invoice? - Yes

4. Accept the POS invoice. The Voucher Printing screen appears.

5. Click F12: Configure and set the options Print Numbers in Arabic and Print Rate (Incl. VAT) column to Yes and accept the configuration screen.

6. Accept the configuration screen and print the invoice. The invoice printed in Bilingual using Invoice Format 1 , appears as shown:

Alternatively, you can manually enter the rate inclusive of VAT in invoice and print, or configure Tally.ERP 9 to autocalculate the same.

1. In the POS invoice, press F12 and set the options Allow entry of rate inclusive of tax for stock item and Allow modification of Rate (Inclusive of Tax) to Yes .

2. Manually enter the Rate (Incl. of Tax) in the invoice.

3. In the Voucher Printing screen of the invoice, press F12 and enable the option Print Rate (Incl. VAT) column.

4. Print the invoice. The printed invoice will have Rate (Incl. of Tax) entered manually in the invoice.

To print the autocalculated rate inclusive of tax:

In the invoice, set the option Allow entry of rate inclusive of tax for stock item and Allow modification of Rate (Inclusive of Tax) to No .

In the Invoice Print Configuration screen, set the option Print Rate (Incl. VAT) column to Yes