https://help.tallysolutions.com/docs/te9rel64/Job_Work/Voucher_Types_Material_Out_and_In.htm

Material Out and In Vouchers

To record the material transfer transaction in Tally.ERP 9, two new Inventory Voucher Types have been provided.

Material Out/In vouchers will be available under Inventory Vouchers only when the option Use material in and out vouchers is set to Yes . The option Use material in and out vouchers is associated with Job order Processing.

Even though the option Use material in and out vouchers is associated with Job order Processing Tally.ERP 9 gives the flexibility to enable only Material Transfer In/Out feature without enabling Enable job order processing to use the Material Transfer vouchers for any other purpose than Job Work

For example, Material Transfer vouchers used to transfer stock to Consignment Agent, Branch, Inter-godown transfers and so on.

Material Out : This voucher type can be used to record the material transfer out (of Raw materials or Finished Goods) transactions.

In case of Job Work - Material Out voucher can be used by the Job Worker as well as Manufacturer.

Principal Manufacturer : Can use this Voucher to transfer the Raw Materials to the Job Worker.

Job Worker : Can use this voucher to transfer the Finished goods to the principal Manufacturer.

Material In : This voucher type can be used to record the material transfer In (of Raw materials or Finished Goods) transactions.

In case of Job Work - Material In voucher can be used by the Job Worker as well as Manufacturer.

Principal Manufacturer : Can use this Voucher to record the receipt of Finished goods/ Scrap/By-Product/Co-Product from he Job Worker. In this voucher Principal Manufacturer can also track the components used (own consumption like- wax, screw, and so on) by the Job Worker.

Job Worker : Can use this voucher to account the receipt of Raw material from the Principal Manufacturer.

In real Business scenario a party may be acting as Principal Manufacturer as well as Job Worker . In that case he may require,

Material Out vouchers to account transfer - Raw materials and Finished Goods.

Material In voucher to account the receipt - Finished Goods and Raw materials .

Here, ABC Company is delegating Job to a Job Worker and also Receives Job from other Principal Manufacturers . Hence to account all the material transfer (In & Out) related transactions Four new voucher types are created.

Note : If a party is acting as Principal Manufacturer as well as Job Worker , then it is must to maintain separate set of Material In/Out vouchers for Job Work Out and Job Work In Processes.

1. Voucher Type - Material Out (RM)

This voucher Type will be used by the Principal Manufacturer in Job Work Out process for recording the Transfer of Raw Materials to the Job Worker .

To create the voucher type

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create.

2. In Name field enter the name of the Voucher Type. For example, Material Out (RM).

3. In Type of Voucher field select Material Out from the List of Voucher Types.

4. Select Automatic in Method of Voucher Numbering field.

5. Retain the default setting for other options.

6. Set the option Use for Job Work to Yes.

Note :

1. Use for Job Work option will be displayed in Material Out voucher type when the option Enable job order processing is set to Yes in F11: Features (Inventory Features) .

2. Set the option Use for Job Work to Yes if you want to use the voucher type to record Job work transactions.

7. Retain No for the option Use for Job Work In.

8. Set Print after saving Voucher to No.

9. Enter Default Jurisdiction as Bangalore .

Note : Set the option Use for Job Work In to Yes if the Job Worker wants to use the Material Out voucher type to record the transfer (out) of Finished goods/ scrap/ Co-product/By-Products .

The completed Voucher Type Creation screen is displayed as shown:

10. Press Enter to save

2. Voucher Type - Material Out (Transfer/FG)

This voucher Type will be used by the Job Worker in Job Work In process for recording the Transfer of Finished Goods, Scrap, By-Products, Co-Products to the Principal Manufacturer .

To create the voucher type

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create.

2. In Name field enter the name of the Voucher Type. For example, Material Out (Transfer/FG).

3. In Type of Voucher field select Material Out from the List of Voucher Types.

4. Select Automatic in Method of voucher numbering field.

5. Retain the default setting for other options.

6. Set the option Use for job work to Yes .

7. Set Print voucher after saving to No .

8. Enter Default Jurisdiction as Bangalore .

Note : Set the option Use for Job Work In to Yes if the Job Worker wants to use the Material Out voucher type to record the transfer (out) of Finished goods/ scrap/ Co-product/By-Products.

The completed Voucher Type Creation screen is displayed as shown:

9. Press Enter to save.

3. Voucher Type - Material In (RM)

This voucher Type will be used by the Job Worker in Job Work In process for recording the Receipt of Raw Materials from the Principal Manufacturer .

To create the voucher type

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create.

2. In Name field enter the name of the Voucher Type. For example, Material In (RM).

3. In Type of Voucher field select Material In from the List of Voucher Types.

4. Select Automatic in Method of Voucher Numbering field.

5. Retain the default setting for other options.

6. Set the option Use for Job Work to Yes .

7. Set the optio n Use for Job Work In to Yes .

The completed Voucher Type Creation is displayed as shown:

8. Press Enter to save.

Note : While creating Job Work In voucher type to account the receipt of Raw Materials by the Job worker, if the option Use Job work In is set to Yes Tally.ERP 9 will skip Allow Consumption field.

4. Voucher Type - Material In (FG)

This voucher Type will be used by the Principal Manufacturer in Job Work Out process for recording the Receipt of Finished Goods, Scrap, By-Products, Co-Products from the Job Worker.

To create the voucher type

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create.

2. In Name field enter the name of the Voucher Type. For example, Material In (FG).

3. In Type of Voucher field select Material In from the List of Voucher Types.

4. Select Automatic in Method of Voucher Numbering field.

5. Retain the default setting for other options.

6. Set the option Use for Job Work to Yes .

7. Set the option Use for Job Work In to No .

8. Set the option Allow Consumption to Yes .

Note :

1. Enable the option Allow Consumption in Material In voucher types, when the voucher type is used by the Principal Manufacturer to account the receipt of Finished Goods from the Job Worker.

2. When Allow Consumption is set to Yes , on recording the Material In voucher the Raw Materials used in the manufacture of Finished goods will be considered as Consumed and to that extent the stock will be reduced from the books of accounts .

The completed Voucher Type Creation is displayed as shown:

9. Press Enter to save.

Create Material In/out Voucher Types - if Excise Applicable

1. Voucher Type - Material Out (RM)

To create the voucher type

1. Go to Gateway of Tally > Accounts Info. > Voucher Types > Create

2. In Name field enter the name of the Voucher Type. For example, Material Out (RM).

3. In Type of Voucher field select Material Out from the List of Voucher Types.

4. Select Automatic in Method of Voucher Numbering field.

5. Retain the default setting for other options.

6. Set the option Use for Job Work to Yes .

7. Retain No for the option Use for Job Work In.

8. Set the option Use for Excise to Yes .

9. In Default Excise Unit field select the Excise unit - ABC Company.

Note : Set the option Use for Job Work In to Yes if the Job Worker wants to use the Material Out voucher type to record the transfer (out) of Finished goods/ scrap/ Co-product/By-Products .

The completed Voucher Type Creation is displayed as shown:

Similarly, create all the Material Out/In voucher type if excise applicable.