Pre-close Orders in Sales Invoice

Orders can be pre-closed in a sales invoice, partially or completely.

ABC Company received an order on 6-9-2009 for 8 nos of colour Monitor 17" at Rs. 17,500 each . On 7-9-2009, 3 nos were cancelled from the order.

Sales Order Voucher

Go to Gateway of Tally > Inventory Vouchers > F5 : Sales Order to create a sales order. Th e completed Inventory Voucher creation appears as shown:

To pre-close orders in the sales invoice

1. Go to Gateway of Tally > Inventory Vouchers > F8: Sales .

2. Click F12: Configure .

3. Set the option Use Pre-Closure order details to Yes .

4. Select Party A/c Name from the List of Ledger Accounts .

5. Select Order No(s) from the List of Orders , if a sales order exists for the customer.

The Party Details screen appears as shown below:

6. Select the stock item. The Stock Item Allocations screen appears.

7. Select the Tracking Number . The stock item, quantity and rate will appear automatically as the sales order number is selected.

8. Select the Godown .

9. Enter the Quantity delivered and the Pre-Close Quantity .

Note : If delivery note is tracked to the sales invoice, the Pre-Close Quantity column will be skipped.

10. Press Enter .

11. Enter the Reason for Pre-Close . The Stock Item Allocations screen appears as shown below:

12. Press Enter .

13. Enter Narration , if required. The Inventory Voucher Creation screen appears as shown below:

14. Press Enter to save the transaction.

Note : The partial quantity of orders placed can be closed by entering the pre-close quantity in Item Allocation screen of Purchase invoice in creation mode.