https://help.tallysolutions.com/docs/te9rel64/Tax_India/VAT/gujarat/GJ_eForm_402.htm

e-Form 402 (Gujarat)

To export Form 402 view a sales invoice in alteration mode.

To view the sales invoice,

1. Go to Gateway of Tally > Display > Day Book .

2. Select a sales invoice.

3. Press Enter to view it in alteration mode.

4. Click E : Export .

5. Set the option Export as VAT 402 to Yes .

6. Set the option Export as Specified Goods to Yes or No as required. Ensure the templates are available in the Export Location . On setting this option to:

o Yes , the Output File Name changes to Gis_Form_402_specified_m.xls .

o No , the Output File Name changes to Gis_Form_402_m.xls .

7. Set the option Show dependent Masters also to Yes or No as required.

8. Accept the Voucher Export screen to export the data.

Field Name

Description

Basic Info

Check Post Name

Displays the Check Post Name selected in the Statutory Details screen of sales invoice.

(1) Place from which the goods are dispatched and District*

Displays the details entered in Place From (Source) field in Statutory Details screen of sales invoice.

District from which goods are despatched.

Displays the details entered in District  (Source) field in Statutory Details screen of sales invoice.

(2) Place to which the goods are dispatched*

Displays the details entered in Place To (Destination) field in Statutory Details screen of sales invoice.

District to which goods are despatched.

Displays the details entered in District (Destination) field in Statutory Details screen of sales invoice.

(4) Consignor details

CST Registration Certificate No./Unregistered USER ID*

Displays the Inter-state Sales Tax Number and CST Regn. Date entered in Company VAT Details screen.

5) Nature of Transaction

Displays a tick in the relevant box based on the Category of Transaction selected in Statutory Details screen of sales invoice.

6) Consignee Details:

Name*

Displays the Name of the party ledger selected in the sales invoice.

Address*

Displays the Address of the party ledger selected in the sales invoice.

Registration Certificate No.

Displays the TIN entered in Company VAT Details screen.

Registration Effective Date (dd/mm/yyyy or dd-mon-yyyy)

Displays the VAT Regn. Date entered in Company VAT Details screen.

CST Registration No.

Displays the Inter-state Sales Tax Number entered in Company VAT Details screen.

CST Registration Effective Date (dd/mm/yyyy or dd-mon-yyyy)

Displays the CST Regn. Date entered in Company VAT Details screen.

Telephone

Displays the Telephone No. and entered in Company Creation screen.

Consignee Fax No.

Displays the Fax No. and entered in Company Creation screen.

Consigned Value Rs.*

Displays the invoice amount.

Whether Shipping Address is within the State of Gujarat and shipping is to dealer other than Consignee, as declared above?

Displays Yes or No as per the option Is Shipping address within State and to a dealer other than consignee set in Statutory Details screen of sales invoice.

If Yes, Give TIN of Local Registered Dealer to whom goods are shipped to

Displays the TIN entered in the option If Yes, provide TIN of Local Reg. dealer in Statutory Details screen of sales invoice.

Whether this is final shipping to original buyer outside the State of Gujarat

Displays Yes or No as per the option Is this the final shipping to original buyer outside Gujarat set in Statutory Details screen of sales invoice.

If yes, provide reference of previous 402 Forms against which goods are received for job work

Displays the reference entered in the option References of previous 402 forms in Statutory Details screen of sales invoice.

Invoice No.*

Displays the sales invoice number.

Invoice Date (dd/mm/yyyy or dd/mon/yyyy)

Displays the sales invoice date.

Commodity Details

Commodity Name*

Displays the Commodity Name and Commodity Code predefined in stock item master. It appears in the 'Commodity Code - Commodity Name' format.

Quantity*

Displays the quantity entered with unit of measure, for each stock item in the invoice.

Unit of Measure*

Displays the Reporting UOM predefined for the stock item selected in the invoice.

Rate of Tax*

Displays the rate of tax at which each stock item is invoiced.

Value*

Displays the total of assessable value and tax amount for each stock item.

Invoice No.*

Displays the invoice number automatically.

Transport Details

7) Transporter Details

(a) Name

Displays the Transporter's Name entered in the Statutory Details screen of sales invoice.

(b) Address

Room/Block/Flat No.

Displays the Room/Block/Flat No. entered in the Statutory Details screen of sales invoice.

Building Name

Displays the Building Name entered in the Statutory Details screen of sales invoice.

Road/Street/Land

Displays the Road/Street/Lane entered in the Statutory Details screen of sales invoice.

Area/Locality/Ward

Displays the Area/Locality/Ward entered in the Statutory Details screen of sales invoice.

Town/City

Displays the Town/City entered in the Statutory Details screen of sales invoice.

District

Displays the District entered in the Statutory Details screen of sales invoice.

State

Displays the State entered in the Statutory Details screen of sales invoice.

Pincode

Displays the Pincode entered in the Statutory Details screen of sales invoice.

Phone No.

Displays the Phone No. entered in the Statutory Details screen of sales invoice.

Fax No.

Displays the Fax No. entered in the Statutory Details screen of sales invoice.

(c) Owner/Partner Name

Displays the Owner/Partner's Name entered in the Statutory Details screen of sales invoice.

8) i) Vehicle No.

Displays the Vehicle Number 1 details in the Statutory Details screen of sales invoice.

ii) Vehicle No.

Displays the Vehicle Number 2 details entered in the Statutory Details screen of sales invoice.

L.R.No.

Displays the LR-RR No. entered in the Statutory Details screen of sales invoice.

L.R.Date (dd/mm/yyyy or dd/mom-yyyy)

Displays the Date entered for LR-RR No. in the Statutory Details screen of sales invoice.

9) Driver Details

a) Name

Displays the Driver's Name entered in the Statutory Details screen of sales invoice.

b) Address

Displays the Driver's Address entered in the Statutory Details screen of sales invoice.

c) Driving License No.

Displays the Driver's License No. entered in the Statutory Details screen of sales invoice.

d) License Issuing State

Displays the License Issuing State selected in the Statutory Details screen of sales invoice.