https://help.tallysolutions.com/docs/te9rel66/Data_Management/split-data.htm

Verify and Split Company Data

You may want to split the company data at the end of the current financial year or at the beginning of the next financial year when the data size becomes huge.

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Prerequisites for splitting

Verify company data

Split company data

Prerequisites for Splitting

Before splitting the data, the user must ensure that

A backup of the data exists.

All unadjusted forex gains/losses have been fully adjusted by recording journal entries.

No purchase/sales bills are due. Check the Profit & Loss A/c and inventory statements (purchase/sales bills pending). You have to account them in the respective party accounts or in the bills pending account.

The company data is verified to ensure that no errors occur during splitting using the Verify Company Data option.

Verify Company Data

While splitting the data based on financial years, verify company data automatically detects possible errors in the data. You can manually correct them and then split the data. Start the data verification process before splitting the data.

1. Go to Gateway of Tally > F3 : Cmp Info . > Split Company Data > Verify Company Data

2. Select the required company.

The list of possible errors screen appears. You can manually correct them.

Split Company Data

1. Go to Gateway of Tally > F3 : Cmp Info. > Split Company Data > Select Company .

2. Select the required company from the List of Companies .

3. Enter the required date in the Split from field.

The Split Company Data screen appears as shown below

4. Press Enter to split the company data.

Important points to remember

The Split from date is based on the existing data, and is considered as the beginning of the current financial year.

Once the company data is split, two separate companies will be created and opened, without any changes to the original data.

After the split, all the companies act as separate companies. You can make entries, display reports and, alter any data in these companies.

You can alter the names of the companies that are created as a result of splitting, if required.