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This topic lists the important FAQ on GST, especially related to GSTR 1, unregistered dealers, HSN/SAC, tax calculations, invoicing and printing, GST features, GST calculation, licensing and migration, and others.


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GST Invoicing and Printing

GST Features and Tax Calculations

Unregistered Dealers under GST


Recording Transactions under GST

Licensing and Migration for GST


1.   Where do exempt sales get captured on GSTR 1?

Exempt sales will get captured in table 9 (Nil Rated Invoices) in the table-wise report of GSTR-1.

2.   Is it required to show GST calculation in Delivery challan? If so, what is the impact on GSTR-1?

It is required to show GST calculation in the delivery challan. A delivery challan can only be used for the transfer of stock between branches operating with the same GSTIN number within a state.

The GST details recorded in the delivery challan will not have an impact on GSTR-1.

3.   Why box numbers in GSTR-1 are starting from 5?

In the GSTR-1 report, the first 4 boxes are pre-filled with information related to the company and the return period. Return details begin from box 5.

Since information related to boxes 1-4 are already available on the GSTN Portal, they are not required to be uploaded again. The GSTR-1 excel file does not have fields to capture information from box 1 to box 4. Therefore, Tally.ERP 9 does not provide this information on the GSTR-1 report.


GST Invoicing and Printing

1.   Is it required to print the date and time of removal of goods for GST invoices?

No. It is not mandatory to print the date and time of the removal of goods in the GST invoices.

2.   How to generate E-Way bill from Tally and enter Transport details in Sales Invoice / Delivery Note?

Different states support different formats of the e-Way bill as per the law. Tally.ERP 9 currently supports entry of e-Sugam details for Karnataka. Features supporting e-Way bill for other states will be included in the upcoming releases of Tally.ERP 9.

3.   The Sales Invoice format changed after upgrading and activating GST. Why?

Tally.ERP 9 Release 6.0 onwards, the invoice formats have been enhanced for GST. The invoice formats currently supported are Tax invoice, Bill of Supply, and Advanced Receipts.

4.   What happens if I delete invoices?

If the method of voucher numbering is set to Automatic, then duplication of the invoice number might occur if you delete invoices. For GST transactions, unique voucher numbers have to be used for all your vouchers. Therefore, we recommend that Automatic (Manual Override) should be set as the method of voucher numbering, which will ensure that unique voucher numbers are set for your vouchers.

5.   Can I have both exempt and non-exempt goods in the GST bill?

No, exempt and taxable goods cannot be part of the same bill. A tax invoice has to be issued for taxable goods and services. A bill of supply has to be issued for exempt, nil rated, and non-GST goods.

6.   How do I pass multiple tax rates for multiple stock items in a single invoice?

In a single invoice, select the stock items attracting different GST rates, and then select the tax ledgers. Press Alt+A to view the tax calculations for each of the stock items selected in the invoice. Refer to Recording GST Sales and Printing Invoices for more information.

7.   Why are CGST and SGST not getting calculated in my invoice?

     Ensure that the date of your transaction is on or after 1 July 2017.

     Select the tax ledgers individually while recording a transaction. Alternatively, create a voucher class to automate the calculation of the GST rates. Refer to Using Voucher Class for Auto Calculating GST in Vouchers for more information.

8.   Why is my VAT TIN getting printed on the bill?

VAT TIN gets printed on the bill when VAT is enabled along with GST. If you do not want TIN to be printed, then you can deactivate VAT features.


GST Features and Tax Calculations

1.   I have a multiple-location customer with different GSTINs. Do I need to maintain multiple ledgers or can I create multiple addresses with respect to their GST in one ledger?

You can create multiple addresses for one customer in Tally.ERP 9, and update all the GSTINs of that customer along with the corresponding address.

2.   If our company has multiple GSTINs, do we need to have one company with multiple godowns, or should we create multiple companies in Tally.ERP 9?

You can have only one GSTIN per company. If you have multiple GSTINs, you need to create multiple companies in Tally.ERP 9.

3.   How can I adopt GST in case I am not maintaining Inventory?

You can enable the option Maintain Accounts Only in F11: Features > F1, and enable GST in F11: Features > F3.

4.   Can I use a common GST tax ledger for all GST tax types? If not, why?

Common GST tax ledger cannot be used for all GST tax types (Central Tax, State Tax, Integrated Tax, and Cess). Each tax type has to be separately accounted for, which will lead to the following benefits:

o     It will help in the payment of tax under separate tax type heads as required by GSTN.

o     It will help in availing input tax credit for each tax type.

o     It will help the government in ascertaining the revenue for each tax type, which will enable smooth revenue-sharing mechanism.

5.   How do I claim Input Tax Credit (ITC) for the purchase of capital goods?

There is no separate process for claiming ITC for the purchase of capital goods. The tax paid on the purchase of capital goods is added to the e-credit ledger, which can be used for input credit at any time.

6.   What do you mean by ineligible for input credit?

The tax paid on procuring certain services and goods is not eligible for input credit. Services such as renting of motorcab, supply of tour operator services and items that are used in manufacturing of exempt goods fall under this ineligible for input credit category. You can not claim credit for tax paid for these items.

In Tally.ERP 9 you can set goods or services as ineligible for input credit by enabling the option Is ineligible for input credit? to Yes in the GST Details screen of the item master or purchase ledger. This option can be activated by enabling Set ineligible input credit? to Yes under F12: Configure.

7.   How does auto calculation happen for central tax/state tax/integrated tax using voucher class?

Auto calculation will happen when you create a voucher class with central tax/state tax/integrated tax as a default additional ledger.

8.   How to calculate GST on free supplies?

GST is not applicable on free supplies or samples.

In Tally.ERP 9, enable the option Use separate actual and billed quantity columns under F11 > Inventory Features. Now, enter separate billed quantity and actual quantity including the quantity of free supplies/samples while recording the transactions. The value of invoice will be based on billed quantity and quantity of free supplies/samples will be added at zero value.

In case a separate invoice is created for free supplies/samples, record the invoice with zero value.


Unregistered Dealers under GST

1.   In case of reverse charge transactions with unregistered dealers, we need to create self-invoices. How can we generate such invoices in Tally?

Create a voucher type with a separate series of voucher numbering and generate the purchase invoice for tracking reverse charge to unregistered dealers. Print the purchase bill as self-invoices by enabling Print GST Analysis of Items? under F12: Configure.



1.   Why is the HSN code provided for excise not getting copied in Tax Rate Setup screen of the GST menu for the said item?

The HSN code under GST needs to be furnished based on the turnover limit of the dealer during the previous financial year. Therefore, Tally.ERP 9 does not forcefully copy the HSN code on activating GST for your existing data.

2.   How to enter HSN code in multiple companies each having the same stock items?

You have to provide HSN code in each company individually, in one of the following ways:

o     Enter the HSN code in the GST Details screen at the company level.

o     Go to Gateway of Tally > Display > Statutory Reports > GST > GST Rate Setup, and enter the HSN code in the GST Rate Setup screen.


Recording Transactions under GST

1.   How to record expenses incurred in the furtherance of business like rent, telephone expenses, stationery and so on, and claim them under GST?

Expenses incurred for the furtherance of business, such as rent (commercial), telephone bill, stationery and so on, can be claimed under GST by recording them as purchases and not as expenses. To record such purchases, create a party ledger (party from whom such goods are procured) and ensure that GSTIN of the party is updated in the ledger. When the supplier uploads his GSTR-1, the details will appear in your GSTR-2A. You can claim input credit by confirming the same in your GSTR-2.

2.   How do I account for consignment sales?

Consignment sales is similar to other sales under GST. You can record the sales invoice with GST ledgers (if it is taxable), and record a tax payment voucher to pay tax.

3.   How to make stock transfer entry between two godowns of same organisation inside the state and outside the state?

Under the GST regime, stock transfer to a godown or to an entity with a different GSTIN registration is considered taxable supply. Hence, if stock is transferred to a godown of the same organisation, it is recorded as a transfer if the godown is operating under the same GSTIN. In case the godown has a different GSTIN, it is recorded as an taxable outward supply. You can record transfers using delivery note or material out voucher types, and taxable outward supplies using sales vouchers in Tally.ERP 9.

In case of supply to a godown outside the state, it is recorded as a taxable outward supply, since the same GSTIN cannot be used for business operations in two different states.

4.   How to account for works contract sales and purchases?

Works contract is treated as a service under GST. The works contract purchases and sales have to be recorded as taxable purchases and sales. Based on the State in which the party is located, you can select the taxable Nature of transactions provided for sales and purchases, and the GST ledgers in the invoice.

5.   How to maintain transactions of job work under GST?

You can manage your job work entries using the existing features of job work in Tally.ERP 9. When the GST rules related to job work are finalised, necessary changes will be incorporated, and made available in Tally.ERP 9.

6.   How to record inclusive-of-tax transactions?

In Tally.ERP 9 Release 5.0 and later versions, recording inclusive-of-tax transaction is simplified. Earlier you had to create a voucher class with inclusive-of-tax percentages to record inclusive-of-tax transactions.

Now, this can be done by enabling the option Allow entry of rate inclusive of tax for stock item? under F12: Configure in sales or purchase invoice.

To record an inclusive-of-tax transaction

1.    Go to Gateway of Tally > Accounting Vouchers > F8: Sales.

2.    Click F12: Configure and enable the option Allow entry of rate inclusive of tax for stock item?

The column Rate (Incl. of Tax) appears in the invoice.

Rate (incl. of Tax): Enter the rate of the item including tax in this column. The actual rate will appear in the Rate column. The tax amount will appear automatically on selecting the tax ledgers.


Licensing and Migration for GST

1.   How do I migrate Release 4.93 data to Release 6.0.1?

Open your company in Release 6.0.1 and follow the on-screen instructions. For more information, refer to Upgrading to Tally.ERP 9 Release 6.

2.   How to use my existing license in both Release 4.93 and Release 6.0.1?

After installing Tally.ERP 9 Release 6.0.1, select Configure your existing license in the Startup screen and enter your existing license details. For more information, refer to Configuring Tally.ERP 9 License.

3.   How do I renew my TSS and upgrade to GST Release?

Refer to Renewing TSS for Tally.ERP 9 and Upgrading to Tally.ERP 9 Release 6 for detailed information.

4.   I have about 20 companies in Tally.ERP 9. How do I migrate all companies at one shot?

After upgrading to Tally.ERP 9 Release 6, you just have to open all the companies one by one, after which data of all the companies data will be automatically migrated.

5.   While opening data in an older release, it displays error "Data of incorrect version 12, can only run version 11".

Data migrated to a later version of Tally.ERP 9 is not reverse compatible. This means, if you have migrated your data to the latest release, you cannot open the same data using an earlier release of Tally.ERP 9. Therefore, it is recommended that before migrating your data, take a backup or copy of your data and open the backed up data in the earlier release, if needed.

6.   How to ascertain GST liability and GST input credit?

The actual tax liability and input credit for your business will be available in GSTR-3 on the GSTN portal.

In Tally.ERP 9, the tax liability based on the transactions recorded can be ascertained from GSTR-1. In the default view, the Total Tax Amount in the Total Outward Supplies section is the tax liability of your business for the period.

Similarly, the Total Tax Amount in the Total Inward Supplies section of GSTR-2 is the input credit available to your business for the period.



1.   Can I create GST e-Cash, e-Credit, and e-Liability masters in Tally.ERP 9?

You can create ledgers named as e-Cash, e-Credit, and e-Liability in Tally ERP 9. You can maintain these ledgers separately for GST.

2.   How do we carry forward excess of Input Credit to next month in Tally.ERP 9?

This happens automatically in Tally. ERP 9. There is no provision to capture input credit in GSTR-1 and GSTR-2. You can check the available input tax credit in GSTR-3 by logging in to GSTIN portal. In Tally.ERP 9, check the closing balance of ledgers created under Duties & Taxes. If there is input tax to be availed the tax ledgers will show a debit balance.

3.   How does GST Classification for Capital Goods happen in Tally.ERP 9?

You can create capital goods under Fixed Assets, and then enable GST.

4.   What is the use of selecting Unknown as dealer registration type?

If you are not sure about the registration type of your party while creating or updating the party master, you can select Unknown as the registration type in the party ledger.

You can update the details later by altering the party ledger. If you want to update the details of multiple parties, you can conveniently do so from the Update Party GSTIN/UIN report. If such parties are part of taxable transactions, ensure that you update the details before filing the final returns.

5.   Can I view the central tax (CGST) and state tax (SGST) bifurcation of tax amount in Profit and Loss A/c?

No, the values of duties and taxes are not displayed in Profit and Loss A/c. The consolidated value of all duties and taxes is displayed in Balance Sheet under Current Liabilities. To view ledger-wise value of each tax type, drill down by selecting Duties & Taxes in Balance Sheet.

6.   How to manage GST accounts when I have multiple branches in different states?

You have to create a separate company for each registration obtained under GST for the branch offices, and maintain your data.

7.   How do we configure GST for composite dealer because Registration type is set as Regular by default in Tally.ERP 9?

Tally.ERP 9 Release 6 currently does not provide support for composite dealer type.

8.   How to file my VAT, excise and service tax returns for the period up to 30th June 2017?

Click here for more information.