Valid for Release 6.0.3
The advance amount received from customers can be recorded in a receipt voucher. The receipt voucher that is marked as an advance receipt can be printed with the required GST details.
For any advance received for goods or services, if the corresponding sales invoice is not raised in the same month, the dealer who has received the advance has to pay the GST.
When an invoice is raised against an advance received in a different tax period, the voucher recorded for advance amount received has to be tracked against it.
Advance receipt for orders completed
Advance receipt > Raise tax liability > Outward supply > Reverse tax liability of advance amount > File returns
Advance receipt for orders cancelled
Advance receipt > Raise tax liability > Refund the amount > Reverse the tax liability > File returns
To record a receipt voucher for advance received from customer
1. Go to Gateway of Tally > Accounting Vouchers > F6: Receipt.
2. Click V: Advance Receipt to mark the voucher for advance receipt.
3. Account: Select the bank to which the payment will be made.
4. Select the party ledger enabled for bill-wise details.
5. The Advance Receipt Details screen appears with the list of stock items. To select a ledger, click L: Show Ledgers. Click F12: Configure and set the option:
● Allow to provide rate of stock items? to Yes, to enter/alter the slab rate of the stock item.
● Allow to provide quantity for calculation of cess on quantity? to Yes, to enter the cess rate and cess rate per unit.
● Allow modification of tax details? to Yes, to override the GST and cess rates in the voucher.
6. Select the stock item (goods enabled for GST) or ledger name (services enabled for GST).
7. Enter the Advance Amount, which is inclusive of GST. You can adjust this against the sales invoice partially/fully, based on the sale value. At the end of the month, depending on the balance amount of the advance available, you can record a journal voucher to raise the liability.
Based on the amount entered, the break-up of the GST amount gets auto calculated for Central Tax, State Tax, and Cess, if applicable. The Advance Receipt Details screen appears as shown below:
8. Press Ctrl+A to accept the Advance Receipt Details screen and return to the receipt voucher.
9. Select the type of reference as Advance and enter the reference details in the Bill-wise Details screen.
10. Accept the receipt voucher.
11. Click P: Print. To print the State Name, Code, and Place of Supply in the voucher, click F12: Configure and set the options as given below:
● Print State Name & State Code? to Yes.
● Print Place of Supply? to Yes.
● Press Ctrl+A to accept.
12. Set Print GST Advance Receipt? to Yes, as shown below:
The printed receipt voucher with the GST details appears as shown below:
To record a journal voucher to raise the liability
1. Go to Gateway of Tally > Accounting Vouchers > F7: Journal.
2. Click J: Stat Adjustment.
3. Select the options as shown below:
4. Debit the expense ledger, or the ledger grouped under Current Assets and credit the GST ledgers for the tax on advance receipt, as shown below:
5. Press Enter to save.
The tax liability raised on the advance amount appears in GSTR-3B as shown below:
When the sales invoice is recorded, the receipt voucher has to be linked to it by selecting the Type of Ref as Agst Ref in the Bill-wise Details screen of the sales invoice.
The GSTR-3B report displays the sales invoice, with tax on sales and advance amount as shown below:
To reverse the tax liability
1. Go to Gateway of Tally > Accounting Vouchers > F7: Journal.
2. Click J: Stat Adjustment.
3. Select the options as shown below:
4. Debit the GST ledgers and credit the expense ledger, or the ledger grouped under Current Assets for tax on advance receipt, as shown below:
The GSTR-3B report displays the reduced tax values as shown below:
If an advance receipt voucher is recorded, a journal voucher is recorded to raise the tax liability, and then the transaction is cancelled partially or fully:
● Record a refund voucher to return the advance amount.
● Record a journal voucher to reverse the tax liability.
Record an advance receipt voucher as shown below:
Record a journal voucher to raise the tax liability as shown below:
1. Go to Gateway of Tally > Accounting Vouchers > F5: Payment.
2. Click F: Refund of Adv. Recvd.
3. Select the bank Account.
4. Select the party ledger enabled for bill-wise details. In the Refund Details section, the list of stock items appears for selection. To select a ledger, click L: Show Ledgers. Click F12: Configure and set the options:
● Allow to provide rate of stock items? to Yes, to enter/alter the slab rate of the stock item.
● Allow to provide quantity for calculation of cess on quantity? to Yes, to enter the cess rate, and cess rate per unit.
● Allow modification of tax details? to Yes, to override the GST and cess rates in the voucher.
5. Select the stock item (goods enabled for GST) or ledger name (services enabled for GST).
6. Enter the Refund Amount which is inclusive of GST. The break-up of the GST amount gets auto calculated for Central Tax, State Tax, and Cess, if applicable. The Refund Details section appears as shown below:
7. Press Ctrl+A to accept and return to the payment voucher.
8. Select the type of reference as Agst Ref, and select the reference details in the Bill-wise Details screen.
9. Set Provide GST details? to Yes, and enter the Receipt No. and Date of the advance receipt.
10. Press Enter to save.
11. Click P: Print and set Print Refund Voucher? to Yes, as shown below:
The printed refund voucher appears as shown below:
To reverse the liability on cancellation of a transaction
1. Go to Gateway of Tally > Accounting Vouchers > F7: Journal.
2. Select the options as shown below:
3. Debit the GST ledgers and credit the ledger grouped under Current Assets as shown below:
4. Press Enter to save.
The GSTR-3B report will not display any values, as the tax liability that was raised has been reversed.
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