Drill down from the statistics of vouchers to view the list of included transactions, excluded transactions, and uncertain transactions.
This report displays the logical grouping of voucher types used for recording excise transactions which are captured in ER 1. The total voucher count displayed here will be same as the count shown in the Included Transactions row of ER 1 report.
Conditions for a transaction to be classified as Included
● The excise forms are tax unit based. The transactions in which the selected tax unit has been tagged will be displayed in the 'Included' list of transactions.
● The sales or purchase transaction recorded or the CENVAT availment entry should be such that both it affects both the accounting books and the inventory books of the company.
● The duty applicable should be grouped under Excise or CENVAT.
To view the Summary of Included Transactions screen
● Select Included Transactions and press Enter.
The Summary of Included Vouchers screen appears as shown below:
The transactions are grouped under the following categories:
The transactions that are in the included category can be excluded, if required.
To exclude a voucher
1. Select the transaction to be excluded.
2. Press Enter to drill down to the Included Vouchers report.
3. Click X: Exclude Vouchers.
A message Do you want to exclude this voucher? is displayed. Click Yes to exclude the voucher.
This report displays all the transactions that are not considered for the generation of Form ER1.
The following transactions will be classified as excluded:
● Transactions which does not have excise implications.
● Any transaction which does not involve inventory.
● Any transaction that does not affect the accounting books. For example, Order Vouchers, Delivery Note, Receipt Note, and so on.
● Sales transactions with Removal as Such selected as the Nature of Removal.
To view the Summary of Excluded Transactions screen
● Select Excluded Transactions and press Enter.
The Summary of Excluded Vouchers screen appears as shown below:
The transactions are grouped under the following categories:
The transactions in the excluded list can be moved to the included list, if required, by drilling down to the voucher and resolving the exception.
For example, if the incorrect tax unit was selected for a transaction, drill down to the voucher and change the tax unit.
Transactions with missing or mismatched information in transactions will be displayed under Uncertain Transactions.
To view the Summary of Exceptions screen
● Select Uncertain Transactions and press Enter.
The Summary of Exceptions screen appears as shown below:
When the information provided in the masters created is uncertain, the exception is listed under Master Related Exceptions.
When appropriate excise details like stock item type and conversion factor are not defined, or if there is a mismatch in the details entered, the transaction will be listed under this category.
Unable to determine the Stock Item Type: If the option Excise Applicable? has been set to Not Applicable in the stock item, then the Stock Item Type will not be defined. This exception can be resolved by setting the appropriate stock item type.
To set the stock item type
1. Press Enter on the transaction.
2. Click S: Set Item Type.
3. Select the Nature of Removal, as required.
4. Press Esc.
5. Click F6: Save.
6. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine the Conversion Factor: If the option Excise Applicable? has been set to Not Applicable in the stock item, then the conversion factor to convert the UOM to the excise reporting unit will not be defined. This exception can be resolved by defining the conversion factor.
To set the conversion type
1. Press Enter on the transaction.
2. Enter the conversion factor.
3. Press Esc.
4. Click F6: Save.
5. Press Enter.
Note: Alternatively, you can exclude the transaction by clicking X: Exclude Vouchers from the Uncertain Vouchers screen.
Mismatch in expected & actual type of stock item: A transaction will be classified under this exception when there is a mismatch in the nature of purchase or removal, and the stock item type. The mismatch causing exceptions are:
● The Nature of Removal is Removal as Such and the Stock Item Type is Finished Goods
● The Nature of Purchase is Manufacturer and the Stock Item Type is Finished Goods
● The Nature of Removal is Domestic and the Stock Item Type is Principal Input
This exception can be resolved by solving the mismatch between the nature of removal/purchase and the stock item type selected.
To set the item type
1. Press Enter on the transaction.
2. Click S: Set Item Type.
3. Select the Nature of Removal, as required.
4. Press Esc.
5. Click F6: Save.
6. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
When the information provided in the duty ledger is uncertain, the exception is listed under Duty Ledgers.
Unable to determine Tax Type and Duty Head for duty ledger: If the duty ledger selected in a transaction does not have the Type of Duty selected, and hence the Excise Duty Head is not selected, the transaction will be listed as an exception in this category. This exception can be resolved by defining the appropriate tax type and the duty head for the tax ledger.
To define the tax details
1. Press Enter on the transaction.
2. Select the Tax Type.
3. Select the Excise Duty Head. The Uncertain Vouchers screen appears as shown below:
4. Press Enter.
5. Press Esc.
6. Click F6: Save.
7. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine Tariff Details for Stock Item: If the tariff details for a stock item are not defined, the transactions in which the stock item is used will be categorised under Not able to determine Tariff details for Stock Item. This exception can be resolved by defining excise tariff details like HSN code, Reporting unit of measure, and Valuation type.
To set the excise tariff details
1. Press Spacebar and select the transaction.
2. Click S: Set Tariff Details.
3. Define tariff details as shown below:
4. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine Excise Applicability
To resolve this exception
1. Press Enter on Unable to determine Excise Applicability.
2. Select the transaction. If same tax unit is applicable to multiple transactions, select the required transaction by pressing Spacebar.
3. Click E: Excise button.
4. Select the relevant Tax Unit from the List of Excise Tax Units.
5. Press Enter to accept it.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
To solve this exception
1. Press Enter on Mismatch in Excise Unit.
2. Press Enter on the transaction.
3. Select the stock item in the Voucher Alteration screen, and press Ctrl+Enter.
4. Select the same excise unit used for the transactions in the Godown Alteration screen.
5. Press Enter to save.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine the Nature of Purchase: This exception will display the count of purchase transactions recorded with duty ledger predefined with Type of Duty/Tax as Others and selected in purchase entry without defining the nature of purchase. This exception can be resolved by specifying the nature of purchase.
To specify the nature of purchase
1. Press Enter on Unable to determine the Nature of Purchase.
2. Press Spacebar to select the transaction.
3. Click S: Set Nature of Purchase.
4. Select the appropriate nature of purchase.
5. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine the Nature of Removal: This exception will display the count of transactions for which the nature of removal is not defined. The nature of removal has to fall in the category of Captive Consumption, Domestic, Exempt, Export, Export – Duty Chargeable, Removal as Such and Special rate. This exception will be resolved by setting the appropriate nature of removal.
To set the nature of removal
1. Select Unable to determine the Nature of Removal and press Enter.
2. Press Spacebar to select the transaction.
3. Click S: Set Nature of Removal button.
4. Select the appropriate nature of removal.
5. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine Book Number in Voucher
To solve this exception
1. Press Enter on Unable to determine Book Number in Voucher.
2. Select the book from the List of Excise Books.
3. Press Enter.
4. Enter the serial number.
5. Press Enter to save.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
No duty ledger or notification number is available in the transaction: This exception will display the count of transactions for which the notification number is not defined.
To solve this exception
1. Select No duty ledger or notification number is available in the transaction, and press Enter.
2. Click S: Set Notification Number
3. Enter the details in the fields provided for Notification Number, Serial Number, and select the Notification Type as Tariff/Non Tariff.
4. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Mismatch in tax amount: This exception will appear for all Nature of Removal other than Special Rate for mismatch in,
● Duty Rate, if the rate of duty configured in item master and provided in transaction are different
● Assessable Value, wherein the duty amount against each duty head shown in the invoice is different
● When the Nature of Removal is Export – Bond/LUT and SEZ – Bond/LUT and the transaction has different duty ledger with amount which is not ‘0’
This exception is applicable only for Home Clearance (Domestic, Captive Consumption - with duty), Export/Rebate, SEZ/Rebate were the duty is applicable.
If any transaction listed under this exception has to be excluded from this list without correcting the exception, press Spacebar to select the transaction and press Ctrl+E. The transaction will be moved to Excluded by User category of Excluded Transactions.
To solve this exception
1. Select Mismatch in tax amount, and press Enter.
2. Press Spacebar to select the transaction.
3. Click A: Accept as is button.
Or
1. Select Mismatch in tax amount, and press Enter.
2. Press Spacebar to select the transaction.
3. Change the Rate of Duty in the invoice to match it with the rate predefined in masters or at company level. For this:
● Select the transaction and press Enter to view the Voucher Alteration screen.
● Place the cursor on Amount field and press Enter to display the Excise Details screen.
● Change the rate entered in the Rate of Duty field/column.
● Press Ctrl+A to accept.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
Unable to determine Nature of Adjustment for journal entries: This exception displays the count of journal vouchers which has excise duty ledgers grouped under Excise with the Type of Duty/Tax set to Others.
If any transaction listed under this exception has to be excluded from this list without correcting the exception, press Spacebar to select the transaction and press Ctrl+E. The transaction will be moved to Excluded by User category of Excluded Transactions.
To solve this exception
1. Select Not able to determine Nature of Adjustment for Journal Entries, and press Enter.
2. Press Spacebar to select the transaction.
3. Click S: Set Nature of Adj. and select the nature of adjustment.
4. Press Enter.
Note: Alternatively, click X: Exclude Vouchers from the Uncertain Vouchers screen to exclude the transaction.
