Recording Purchase Entry for Expenses/Fixed Assets

In the normal scenario when a Purchase voucher is entered, only the Ledgers created under Purchase Accounts are displayed for selection.  In certain cases if the user would like to pass the Expenses incurred or Fixed Assets purchase through a Purchase voucher which are normally entered using Journal voucher, the same is possible by enabling the option Allow Expenses/Fixed Assets in Purchase Vouchers in F12: Configure ( Voucher Entry Configuration) in voucher mode.

For Example, pass a purchase entry towards purchase of Computers from Supplier A.

●      Debit Computer Account (Grouped under Fixed Assets).

●      Credit Supplier A Account.

Note:

1. On enabling Allow Expenses / Fixed Assets in Purchase vouchers in Invoice mode the Fixed Asset and Expense ledgers appear for Accounting Allocation for items.

2. The Current Asset ledgers appear by default. In voucher mode the Current Asset ledgers appear after the Dr and Cr from the 3rd line. In invoice mode the same appears as additional ledgers.