Form 16 (Payroll)

Form 16 is the Certificate issued for tax deducted at source from income chargeable under the head Salaries.

You can generate Form 16 along with Annexure A or Annexure B depending on Deductor Type selected in F11: Features (Statutory & Taxation)

●      Annexure A if the Deductor Type is Government

●      Annexure B if the Deductor Type is Others

To view the Form 16,

1.     Go to Gateway of Tally > Display > Payroll Reports > Statutory Reports > Income Tax > Returns > Form 16.

2.     Select the required Employee from the List of Employees and press Enter

3.     Specify the following details in the Print Configuration screen:

o      Name: Specify the name of the person responsible for Income Tax Deduction.

o      Son/Daughter of: Specify the father’s name for the TDS Deductor

o      Designation: Specify the designation of the person responsible for TDS Deduction

o      From: By default displays 1-4-2010 which can be changed.

o      To: Enter the To date (by default it will be 31.03.2011)

o      Challan Date Till: In this field enter the date to consider the challan payments made.

o      Type of Copy: Specify Original or Duplicate as required

o      Place: Enter the name of the Place (e.g. Bangalore)

o      Date of Printing: Specify the Date of issue of Form 16

o      Quarter/Acknowledgement: Specify the acknowledgement number of the TDS returns filed against the appropriate Quarter.

o      CIT (TDS) Details: In this section enter the address of the Commissioner of Income Tax having jurisdiction for TDS deduction for the assessee.

o      Address: Enter the address of the commissioner office

o      City: Mention the City name

o      Pin Code: Enter the PIN Code

o      Appearance of Employee Names: Select the Display Style for the Employee Names, like Name Only, Alias Only, etc.

o      Include Previous Employer Income:Set this option to Yes to print income earned by the employee from their previous employer.

o      Include 'Part A' while printing: Set this option to Yes to print income Part A in Form 16.

o      Press Enter to print Form 16

Form 16 - Page 1

Form 16 - Page 2

Form 16 - Page 3

Similarly, the Form 16 for all the employees can be generated.

Note:In Form 16, the value declared for Rajiv Gandhi Equity Saving Scheme will be printed in Section 9, Deductions under Chapter VIA.

Facility is provided to print only the duplicate copies of Form 16.