Delivering Finished Goods Towards a Job Order

On receiving the Raw materials, Job Worker will undertake the processing as defined by the Principal Manufacturers. On completing the production of agreed goods, the finished goods will be delivered to the Principal manufacturer. In Tally.ERP 9 the Material Delivery (Finished Goods/ scrap etc.) to the Principal Manufacturer can be recorded using Material Out vouchers. Under this we will learn to record material transfer Out transactions.

For example, On 25-10-2010, ABC Company delivered the following Finished goods and Scrap of Job work order JobIn - 001 to Bright Home Appliances. The finished goods are delivered along with Delivery Document.

To Record the transaction in Material Out Voucher

1.     Go to Gateway of Tally > Inventory Vouchers > Ctrl + J: Material Out

2.     In Change Voucher Type screen select Material Out (Transfer/FG) from the List of Types.

Note: Here, ABC Company is using Material Out (Transfer/FG) voucher type to account the delivery of Finished Goods and Scrap

3.     Enter the Date as 25-10-2010.

4.     Party A/C Name: In this field select the Principal Manufacturer ledger  to whom the Finished goods to be delivered. E.g. Bright Home Appliances. Press Enter to view Party Details screen.

5.     In Party Details screen,

●      Under Order Details, in Order No(s) field select the Job Order from the List of Orders towards which the finished goods are delivered.

●      Under Party's Document Details, in Challan Number field enter the delivery challan number through which the finished goods are delivered and mention the challan date.

Note:

1. The Order Type in List of Orders will be displayed as Material Dispatch Order indicating that this order is selected to account the despatch of Finished Goods.

2. The Duration of Process and Nature of Processing specified in Job Work In Order will be displayed automatically based on the Order selected.

6.     Under Name of Item the stock items (Finished Goods/Scrap/Co-products/By-products) will be auto-filled based on the Job Order selected.

7.     Destination Godown: Select Not Applicable in this field. Here, ABC Company is not transferring the goods to any Godown instead Finished goods are delivered to Principal Manufacturer after production, hence in Destination Godown field Not Applicable is selected.

8.      Under Name of Item, select the stock item - Cooker 12Litre and press enter to view Stock Item Allocation screen.

9.     In Stock Item Allocation screen,

●      Retain No for the option Consider as Scrap.

Note: if the Goods delivered is a Scrap set the option Consider as Scrap to Yes.

10.  In Cost Tracking To field select JobIn - 001 to track the cost against the Job order JobIn - 001 to manufacture Cooker 12Litre.

11.  Similarly, select Aluminium Scrap, set the option Consider as Scrap to Yes.

The completed Material Out voucher is displayed as shown:

12.  Press Enter to save.

The Finished goods produced have to be delivered to Principal Manufacturer along with Delivery Document (Delivery Challan).

For Material out transaction recorded for accounting the delivery of finished goods, users can generate Delivery Document (Delivery Challan).

To Print the Delivery Document

●      Press Page up to view the material transfer Out voucher recorded earlier.

●      Press Alt + P or Click on P: Print button to view the Voucher Printing screen.

●      Press Enter to view the print preview of Material Out Challan.

The details of Material Transfer Out voucher recorded to account the delivery of finished goods can be viewed in Material Out Transfer report.

To view the Material Out Transfer

Go to Gateway of Tally > Display > Job Work In Reports > Job Work Registers > Material Out Transfer

Delivery of Finished Goods towards a Job Order (if Job Worker is registered under Excise)

1.     Go to Gateway of Tally > Inventory Vouchers > Ctrl + J: Material Out

1.     In Change Voucher Type screen select Material Transfer Out (Transfer/FG) from the List of Types

2.     Enter the Date as 25-10-2010. In Party A/c Name field select Bright Home Appliances ledger.

3.     In Party Details screen, under Order Details select JobEx - 001 in Order No(s) field towards which the finished goods are delivered.

4.     Based on the Order selected, the goods will be auto filled in the voucher.

5.     Destination Godown: Select Not Applicable in this field.

6.     Under Name of Item, select the stock item and press enter to view Stock Item Allocation screen

7.     In Stock Item Allocation screen, select the Cost Tracking Number.

8.     Similarly, select Aluminium Scrap. Set the option Consider as Scrap to Yes and select Production Floor in Godown field.

The completed Material Out voucher is displayed as shown:

9.     Press Enter to save.