You can use the Verify Company Data to automatically detects possible errors in the data. On detecting these errors you are prompted to rectify them with possible solutions so that the errors will not reoccur in future. You can opt to either resolve these errors manually or by using the helper available.
The Verify Company Data detects the following possible error:
● Units of Measurement incorrect for the Item
● Cost Centre does not belong to the category
● Cost Break-up total does not match
To start the data verification process
1. Go to Gateway of Tally > F3: Cmp Info > Split Company Data > Verify Company Data.
2. Select the required company from the List of Companies.
The Possible Error screen appears as shown below:
3. Select the required possible error displayed to fix the problem.
To resolve the error
1. Select Unit of Measurement Incorrect for the Item from the List of Possible Errors.
The Units of Measure Incorrect screen appears as shown below:
2. Select the required voucher.
3. Select End of List in the Sales Voucher.
4. Re-select the item shown earlier in Name of Item.
5. Accept the voucher to resolve the issue.
To resolve the error without using the Helper
1. Select Cost Centre does not belong to the Category from the List of Possible Errors.
The Cost Category Mismatch screen appears as shown below:
2. Select the required voucher
3. Select End of List in the Sales Voucher.
4. Select the Cost Centre for the Category correctly.
5. Accept the voucher to resolve the issue.
To resolve the error without using the Helper
1. Select Cost Centre does not belong to the Category from the List of Possible Errors.
2. Press Ctrl+L.
The Cost Category Mismatch Helper appears as shown below:
3. Click A: Auto Fill to automatically fill in the List of Cost Centres.
The cost centres are automatically assigned to the respective vouchers.
To resolve the error
1. Select No Accounting Allocations from the List of Possible Errors.
The No Accounting Allocation screen appears as shown below:
2. Select the required voucher. The Ledger Alteration screen appears as shown below:
3. Set Inventory values are effected to Yes.
4. Press Ctrl+A to accept the master.
This error occurs when there is a total mismatch in the debits and credit total for a transactions.
To resolve the error
1. Select Voucher Totals Do Not Match from the List of Possible Errors.
The list of vouchers with mismatched voucher totals appears as shown below:
2. Select the required voucher.
3. Re-accept all the entries present in the selected voucher screen.
4. Accept to save the voucher.
This error occurs if cost centre allocation total does not match with the ledger amount total.
To resolve the error
1. Select Cost Break-up total does not match from the List of Possible Errors.
The list of vouchers with mismatched cost category allocations appears as shown below:
2. Select the required voucher.
3. Enter the correct amount in the Amount column in Cost Allocations screen or Create a new Cost Centre and enter the difference amount in Amount column in the selected voucher alteration screen.
4. Accept the voucher to resolve the issue.
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