The Cheque Printing option in the Banking menu enables you to print the pending, already printed or the required cheques continuously from a single screen. You can also update the cheque details and have track of cheques to be printed, of a selected or all banks.
Note: The bank ledger needs to be enabled for cheque printing from ledger creation or alteration mode.
Printing Cheques / Cheque Printing Reports
To access Cheque Printing screen
1. Go to Gateway of Tally > Banking > Cheque Printing.
The Select Bank screen displaying the List of Bank appears as shown:
2. Select All or the required Bank account from the List of Bank.
3. Press Enter.
The Cheque Printing screen of the selected Bank is displayed as shown:
4. By default, this screen displays list of pending cheques of the current date’s month.
5. Click F6: Show All to display all the cheques.
Note: On clicking F6: Show All, you can toggle to F6: Hide Printed.
The cheque printing screen will prompt with a message Bank not configured for Cheque Printing when the bank ledger not configured for cheque printing is selected, as shown:
The bank needs to be enabled for cheque printing from ledger alteration screen.
In the Cheque Printing screen of the ledgers configured for it,
● Select the required row from the Cheque Printing list to open the voucher in alteration mode.
● F2: Period: Allows to change the period.
● F4: Bank: Allows to select All / Other required Bank from the list.
● F7: Edit Ch Details: Allows to edit/update the Favouring Name, Instrument No and Instrument Date columns, as shown:
● Accept the screen to save the settings.
● F12: Range: Allows to filter the Cheque printing screen. The user can filter the transactions based on the Amount, Bank Date, Date, Favouring Name, Instrument Date, Instrument No., Ledgers, Narration, Remarks and Transaction Type as shown:
The user may print all or selected cheques from the Cheque Printing list.
To print all cheque from the list
1. Go to Gateway of Tally > Banking > Cheque Printing.
2. Select the required Bank account from List of Bank to view the Cheque Printing screen.
3. Click P: Print.
4. Set the option Print Cheque to Yes as shown:
The Print Report screen appears.
Note: The option Print Cheque appears only if a particular bank is selected for printing cheques. On selecting All Items for displaying pending cheques of different banks in cheque printing screen, this option will not appear.
5. Press Enter.
The Cheque Printing proceeds and displays confirmation for each cheque with Cheque Details, as shown:
6. Press Enter to confirm printing of cheques one by one.
Additionally, the facility to change the orientation and adjust the distance of top edge and left edge with flexibility to avoid printing the date on cheque is provided.
To select the printer
1. Click S: Select Printer.
2. Select the Printer from the List of Printers.
To change the orientation
1. Click N: Orientation to view the Cheque Printing Orientation screen.
2. Select the Cheque Printing Orientation, as required.
o On selecting Horizontal the cheque gets printed horizontally (oriented as landscape).
o On selecting Vertical - centre/left/right the cheque gets printed in vertically (oriented as portrait). Using these options, the cheque can be printed by setting the orientation to:
o Vertical Left: On inserting the paper in the printer tray, the cheque gets printed vertically on the left hand side of the paper.
o Vertical Centre: On inserting the paper in the printer tray, the cheque gets printed vertically at the centre of the paper.
o Vertical Right: On inserting the paper in the printer tray, the cheque gets printed vertically on the right hand side of the paper.
3. If the orientation selected is Vertical, then select Front/ Rear in the field Print From (for Vertical Only).
Additionally, for printing the cheque face up or face down with vertical orientation, the field - Print From (for Vertical Only) gets displayed. Depending on the printer, the front or rear can be selected.
o Front: In printers which print face up select Front.
o Rear: For printers which print face down place the paper in reverse order and select Rear.
The Cheque Printing Orientation screen appears as shown below:
To modify the pre-configured cheque dimensions
1. Click F12: Configure.
2. Enter the dimensions as required.
o Adjust Distance From Top Edge (in mm): To adjust the distance from top edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here.
o Adjust Distance From Left Edge (in mm): To adjust the distance from left edge such that the overall measurements defined in Cheque Dimensions screen get shifted as per the 'mm' entered here.
o Print Amount in Foreign Currency: Set this option to Yes, to print cheques for foreign currency transactions in the respective currency.
o Print Date: By default the date gets printed on the cheque. If the date is not to be printed on the cheque set this field to No.
3. Enable the option Print Amount in Foreign currency, if required.
4. Set the option Print Date to No, if the date is not to be printed in the cheque.
The Cheque Printing Configuration screen appears as shown below:
5. Press Enter to save.
The adjustments done for overall adjustment using F12: Configuration of cheque printing screen does not affect the settings of cheque dimensions pre-configured for the selected cheque format. The printed cheque appears as shown below:
To print selected cheques from the list
1. Go to Gateway of Tally > Banking > Cheque Printing.
2. Select All or required Bank account from List of Bank to view the Cheque Printing screen.
3. Press spacebar to select the required row(s).
4. Click P: Print to view the Cheque Printing screen.
5. Press Enter to print.
Only the selected cheques will be printed.
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