In case where you are using Excise for Dealers module of Tally.ERP 9 and split the company data follow the below mentioned procedure to account the Closing Stock as the Opening Stock after splitting the data.
The excise closing stock details are now be available in the Dealer Excise Closing Stock report. Dealer Excise Closing Stock report displays the pending quantity of the excise stock items as on a particular date.
To view the Dealer Excise Closing Stock report
Go to Gateway of Tally > Inventory Info. > Update Excise Info. > Dealer Excise Closing Stock
The Dealer Excise Closing Stock report is displayed as shown
The procedure of Importing Data is different for -
The company which has data of one Financial Year
The company which has data for multiple Financial Year
Before splitting the company data export the excise closing stock details in XML format.
Press Alt + E or click on the E: Export button to export the details
Note: Before exporting the data ensure that the date specified for the Closing Stock Statement report should be the last day of the split period.
Example: if the data is of F.Y. 2008-2009 and it is split into Two periods of 1-4-2008 to 30-9-2008 and 1-10-2008 to 31-3-2009, in the closing stock statement report set the period to 1-4-2008 to 30-9-2008 to view the report as on 30-9-2008 and export the data.
The exported Tally.xml file will be placed in the Tally.ERP 9 directory
To split the company Data
Go to Gateway of Tally > Alt+F3: Company Info. > Split Company Data
From the Company Info. menu select Split Company Data option to view Split Company Data screen
In the Split Company Data screen
In the Name field select the company to split the data. e.g. ABC Company
In the Split from field enter the date from when you want the data to be split. e.g. 01-10- 2008
The completed Split Company Data screen is displayed as shown
Press Enter to split the company data.
After splitting the data select the ABC Company with the period 1-Oct-2008
Note: Ensure the Current Period of the company is 1-10-2008 to 30-9-2009
Go to Gateway of Tally > Import of Data
In the Import of Data menu
Select the option Vouchers to view the Import of Vouchers screen
In the Import of Vouchers screen
In the Import File Name (XML) field enter the file name as Tally.xml (To import the excise closing stock details as the opening stock of the split company from 1-Oct-2008)
In the Type of Vouchers field select Dealer Excise Opening Stock from the Type of Import list
Press Enter to Import the vouchers.
After Import of Data check the Dealer Excise Closing Stock report for the Imported Stock Details.
Go to Gateway of Tally > Inventory Info. > Dealer Excise Closing Stock
Note: The opening stock accounted by Importing the Excise Opening Stock will update the Excise Stock Register only .
To affect the books of accounts Opening stock quantities and Rate needs to be updated in the Stock Item Master separately.
Go to Gateway of Tally> press ALT + F3: Company Info.
Select the option Split Company Data and select the Company whose data is to be split.
Tally recommends the split-off date based on the data existing. It is recommended that the Split Point is set as the beginning of the latest financial year though Tally permits any date as the split point.
Splits occur in sets of two periods. Start with the latest. For example assuming that two years data from 1-4-2008 to 31-03-2010 for a company is required to be split into two separate 'companies' each with a financial year. First, select the beginning of the latest financial year (1-4-2009, that is what Tally.ERP 9 would prompt you to do).
On confirming the activity, two new companies will be created one with data from 1-4-2008 to 31-03-2009 and the other with data from 1-4-2009 to 31-03-2010.
Note: Do not quit or close any company or Tally.ERP 9
Creation of new company is required where in the parent company
Purchased the Excise goods in one Financial Year and sold in the second Financial Year
Example: Purchased 100 Nos of Item X on 10-4-2008 (FY 1-4-2008 to 31-3-2009) and cleared all the 100 Nos on 15-5-2009 (in the FY 1-4-2009 to 31-3-2010)
Purchased the Excise goods in one Financial Year and cleared in Multiple Financial Year
Example: Purchased 100 Nos of Item X on 10-4-2008 (in the FY 1-4-2008 to 31-3-2009) and cleared 40 Nos on 12-6-2008 (in the FY 1-4-2008 to 31-3-2009) and 60 Nos on 18-8-2009 (in the FY 1-4-2009 to 31-3-2010)
and on splitting the data, if you import the Dealer Excise Closing Stock from the parent company to second child company the bill reference of the transactions of the cases explained above will be treated as new transactions in the second child company. So creation of new company is mandatory.
Go to Gateway of Tally > F3: Company Info. > Create Company
Specify the period i.e., financial year of second child company (from 01-04-2009 ) with same F11: Features.
Go to Gateway of Tally > Display > List of Accounts > Alt + E (Export) > Select the Language (Default (All Languages)) > Select the format XML > Give the file name > Select 'All Masters' > Accept the screen.
Go to Gateway of Tally > Import of Data > Masters > Specify the file name as Master.xml (which you specified while exporting the Masters) > in Treatment of entries already existing field select - Modify with new data
Go to Gateway of Tally > Inventory Info. > Update Excise Info. > Dealer Excise Closing Stock > Alt + E (Export) > Select the Language (Default (All Languages)) > Specify the path where you want to store the file > Select the format XML > Give the file name > Accept the screen.
Note: Before exporting the data ensure that the date specified for the Closing Stock Statement report should be the last day of the split period i.e. 31-3-2009
Example: if the data is of F.Y. 2008-2010 and it is split into two periods of 1-4-2008 to 31-3-2009 and 1-04-2009 to 31-3-2010, in the closing stock statement report set the period to 1-4-2008 to 31-3-2009 to view the report as on 31-3-2009 and export the data.
Go to Gateway of Tally > Import of Data > Vouchers > Specify the file name Closing Stock.xml (which you specified while exporting Dealer Excise Closing Statement) > In the Type of Vouchers field select Dealer Excise Opening Stock from the Type of Import list > Accept the screen.
Go to Gateway of Tally > Display > Daybook > Select the period > Press ALT + E (Export) > select the format as XML > Specify the file name > Export.
Go to Gateway of Tally > Import of Data > Vouchers > Specify the file name which you specified while exporting Daybook from second child company > In the Type of Vouchers field select Default from the Type of Import list > Accept the screen.
Note: Henceforth, newly created company should be used for further maintenance of accounts.
The opening stock accounted by Importing the Excise Opening Stock will update the Excise Stock Register only .
To affect the books of accounts Opening stock quantities and Rate needs to be updated in the Stock Item Master separately.
