Stock Transfer

Stock transfer happens in the following two scenarios:

Closing stock lying in the dealer unit on 31st March 2014 upto the date of registration as Importer, has to be transferred to importer unit as opening stock using voucher class created for stock transfer in stock journal voucher

From the books beginning date with dealer registration till the date of registration as Importer, the complete stock has to be transferred to importer unit

If goods are purchased to importer unit, the stock journal voucher class need not be used.

In the closing stock of goods lying in dealer unit, the goods invoiced with Nature of Purchase as Importer can be transferred to importer unit as opening stock by:

• Manually recording the voucher

• Using the Import Helper button

Transfer of Goods Imported from - 1st April 2014 up to the Date of Registration as Importer to Importer Unit

Consider the example of the dealer unit obtaining importer registration on 1st May 2014. Stocks in dealer unit purchased as imports have to be transferred to importer unit using stock journal voucher class.

Stock Transfer Voucher – Manual Entry

To record the transaction for stock transfer,

1. Go to Gateway of Tally > Inventory Vouchers > Press Alt+F7 for Stock Journal > select the Voucher Class created for transferring stock to importer unit

2. The dealer unit gets displayed as the Excise Unit

3. In the Destination Godown field, select the godown created with the Registration Type, Importer

4. In Supplier Details screen, the List of Purchases gets displayed for selection

5. Select the required purchase transaction

Note: Quantity Utilized shall be the complete pending quantity pertaining to the purchase reference selected and the same cannot be edited

The completed Stock Journal voucher appears as shown below:

6. Press Enter to accept

Note1:

1. If the quantity entered is more than the stock available in dealer’s unit, an error message gets displayed. Only after entering the quantity which is  equal to available stock, the voucher gets saved. Occurrence of this error is possible only during manual voucher entry.

Transfer of Entire Closing Stock of 31st March 2014 from Dealer Unit to Importer Unit

Stock Transfer Voucher – Using Import Helper Button

To record the transaction for stock transfer,

1. Go to Gateway of Tally > Inventory Vouchers > Press Alt+F7 for Stock Journal > Select the Voucher Class created for transferring stock to importer unit

2. The dealer unit gets displayed as the Excise Unit

3. Click I: Import Helper button to automate the stock transfer transaction

4. In the Import Helper screen,

5. Select the Destination Unit from the List of Godowns

• In From date field, the books beginning date gets displayed which can be changed if required. Purchases recorded from this date gets considered for stock transfer

• In To date field, the transaction/stock journal voucher date gets displayed. On changing this date, the voucher date also gets changed

The completed Import Helper screen appears as shown below:

Based on the information provided in the Import Helper screen, the closing stock of all the items purchased by selecting the Nature of Purchase as Importer prior to the date of registration as Importer, gets transferred to the destination godown.

Note: When Excise Purchase transaction is marked ‘Yes’ for Customs Clearance Pending and when no stock is received such transactions shall not form part of stock Transfer. However, after paying the customs duty the stock can be received in Dealer Unit and later a stock transfer can be initiated if required.

The Supplier Details screen appears as shown below:

6. Press Enter to accept the Supplier Details screen and the Inventory Voucher Creation screen will appear as shown below:

7. Press Enter to accept