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https://help.tallysolutions.com/docs/te9rel49/Tax_Deducted_at_Source/Consolidate_Form_16A_Group_Co.htm

Print Consolidated Form 16A From Group Company

 

ABC Company has Head Office in Bangalore and branches in Chennai, Mumbai and Hyderabad. ABC Company and its branches buy advertising services from AD Magic (Ad magic has its branches in all the places where ABC company is operating). While issuing Form 16A, ABC Company wants to print consolidated Form 16A for all the transactions carried out with AD Magic (through Head office and Branches)

In Tally.ERP 9, from Release 2.1 user can print consolidated Form 16A of a TDS party, with whom the transaction is carried out by all the member companies of a Group Company.

To print consolidated From 16A

Step 1: Enable TDS for Group Company

In printed Form 16A it is mandatory to provide company's TDS deductor details like Tax Deduction and Collection Account Number, Name of the person responsible, designation etc.

In Tally.ERP 9 all the TDS Deductor details of the company are updated in F11: Features. In case of Form 16 A printed from Group company, TDS deductor details are captured from the Group company (and not form the member companies). To provide the TDS deductor details for a group company, enable TDS and update Company TDS Deductor Details for Group company.

To Enable TDS for Group Company

Go to Gateway of Tally > F11: Features > F3: Statutory & Taxation  

  1. Set the option Enable Tax Deducted at Source (TDS) to Yes

  2. Enable the option Set/Alter TDS Details to Yes and press enter to view TDS Deductor Details screen

  3. In TDS Deductor Details screen enter the details as shown

The Group Company's TDS Deductor Details will be used in Form 16A printed from group company.

Step 2: Print From 16A from Group Company

  1. Load the Group Company and ensure group company is selected

  2. Go to Gateway of Tally > Display > Statutory Reports > TDS Reports > Returns > Print Form 16A

Note: For Group Company, even though the other report options such as Challan Reconciliation, Outstandings etc. are enabled in TDS Report Menu currently, these reports are not supported for Group Company.

  1. In Select Item screen

  2. Select the party – Ad Magic from the List of TDS Party Ledgers

  1. In PrintingTDS Form 16A, press Backspace key to navigate to the fields.

  2. Name: By default displays the name of the person entered in Company TDS Deductor Details of Group Company as the Person Responsible. This name can be changed.

  3. Son/Daughter of: This field displays the Parent Name of Person Responsible, mentioned in Company TDS Deductor Details of Group Company

  4. Designation: By default displays the designation of the person entered in Company TDS Deductor Details of Group Company in designation field. This can be changed.

  5. Print as Previous Format: By default this field is set to No. Set this field to Yes to print Form 16 A in Previous format

  6. Nature of Payment: Based on the Party selected in the Select Item screen, Tally.ERP 9 displays all the party related nature of payments under which TDS is deducted. User can select all the Nature of Payments (All Items) or any one of the Nature of payment from the list, for printing Form 16A.

  • From: By default displays 1-4-2010 which can be changed.

  • To: Enter the To date

  • Challan Till Date: In this field enter the date to consider the challan payments made.

  • Type of Copy: From Type of Copy select the option Default or User Defined

  • Certificate No: Enter the Certificate number in this field to track the number of certificates issued to the party.

  • Print Total: Set this option to print the total of tax paid.

Note: Cursor will move to Print Total field only when the option Print as Previous Format is set to yes.

  • Place: Enter the Place

  • Date: Mention the Date of issue of Form 16A

  • Quarter/Acknowledgement: Mention the acknowledgement number of the TDS returns filed against the appropriate Quarter.

  • CIT (TDS) Details: In this section enter the name and address of the Commissioner of Income Tax having jurisdiction as regards TDS statements of the assessee.

  • Name: In this field enter the Name of the Commissioner

  • Address: Enter the address of the commissioner office

  • City: Mention the City name

  • Pin Code: Enter the PIN Code.

  • Press Enter to print the consolidated Form 16A of  AD Magic

The Print Preview of Consolidated Form 16A appears as shown

Page 1

Note: If the Number of Transactions are more, transaction details can be printed in multiple pages

Page 2

Note: Tally.ERP 9 consolidates and prints all the transaction carried out with different member companies of Group Company

 

Member Company-wise identification of transaction printed in Form 16A is not possible

 

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