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https://help.tallysolutions.com/docs/te9rel49/01_MAINTAINING_COMPANY_DATA_IN_TALLY/02_F12_Configurations_in_Tally/Purchase_Voucher_Invoice.htm

Purchase Voucher / Invoice

This screen allows you to configure a purchase invoice for printing.  The Print Configuration settings shown below is applicable to purchase voucher type only.

Title of Document

By default, Title of Purchase Invoice will be displayed as INVOICE. However, you can change the Title as per your requirement.

Note: You can also set the title for Optional Purchase Invoice.

Sub Title (if any)

By default, sub-title of purchase invoice is set as blank. However, you can set the sub title as per your requirement.

Voucher/ Invoice Print Page Setup

Page setup contains Height, width, Top margin and left margin. By default, Height is set as 10 inch, width is set as 7.50 inch, Top margin is set as 0.25 inch and Left margin is set as 0.50 inch.

Number of copies to print

By default, number of copies is set as 1. However, you can increase the number of copies as per your requirement.

Print in Simple Format

By default, Tally.ERP 9 prints the purchase invoice in Invoice format. By setting this option - Print in Simple Format to Yes, to print the invoice in simple format.

Print in Voucher Format

Set this option to Yes to display the purchase invoice in Invoice format. This option can be enabled or disabled only if the option Print in Simple Format is set No.

Print Cost Allocation in Voucher format

By default, this option is set to No. Set this option to Yes to print cost allocation details in the purchase invoice.

Print Voucher reference

Set this option to Yes to print the purchase voucher reference number in the purchase invoice. By default, this option is set to Yes.

Print Order Details

Set this option to Yes to print the purchase order number and date in the purchase invoice. By default, this option is set to No.

Print Company's PAN / Income Tax No.?

Set this option to Yes to print the company's PAN as mentioned in the Statutory & Taxation features screen.

Print Company’s Tax Regn. Numbers

Set this option to Yes to print the company’s tax registration number as mentioned in the Statutory & Taxation features screen. By default, this option is set to Yes.  

Print Buyer's Tax Regn. Numbers

Set this option to Yes to print the buyer's tax registration number as mentioned in the ledger master. By default, this option is set to Yes.

Print Buyer's CST Regn. Numbers

Set this option to Yes to print the buyer's CST registration number as mentioned in the ledger master. By default, this option is set to Yes.  

Print Complete Mailing details

By default, this option is set to Yes. Tally.ERP 9 prints the complete mailing details of the Supplier, namely, Contact Person, Telephone number, Fax and E-Mail which are provided in the supplier's ledger master.

Note: This option appears if either Accept Supplementary Details or Allow Separate Buyer and Consignee Names options is set to Yes in Purchase Invoice Configuration.

Print Serial No.

By default, Tally.ERP 9 prints the serial number for each item in the purchase invoice.

Print Part No.

By default, this option is set to No. Set this option to Yes to print the Part Numbers of the Stock Item.

Print Quantity Column

By default, this option is set to Yes.  Tally.ERP 9 prints the billed quantity of the stock item in the purchase invoice.

Print Alternate Quantity

Set this option to Yes to print the Alternate quantity in the purchase invoice. By default, this option is set to Yes.

  • Print as separate  Column: This is a sub-option of Print Alternate Quantity. This option is by default, set to No. Enabling this option prints the alternate quantity in a separate column.

Print Actual Quantity Column

By default, this option is set to No. Enabling this option prints the item shipped (actual) quantity in the purchase invoice when printed in the simple format.

Print Rate Column

Set this option to print the rate per unit of stock item in the purchase invoice. By default, this option is set to Yes.

Print Batch Details

Set this option to Yes to print the stock item batch details that include batch number, manufacturing date and expiry date. By default, this option is set to Yes.

Print Godown Name

Set this option to Yes to print the name of the godown selected in the purchase invoice.

Print Godown Address

Set this option to Yes to print the address of the godown from which the stock item is shipped.

Print Rate of Duty with items

By default, this option is set to No. Set this option to Yes to print the stock item Rate of duty in the purchase invoice.

Print Sub-Totals for each line

Set this option to Yes to print lines for each sub-total. By default, this option is set to No.

Print Narration

Set this option to Yes to print narration details in the Remarks field of purchase invoice or when the option Print in Simple format is enabled. By default, this option is set to No.

Print Narration for each entry

Set this option to Yes to print the narration for each entry in the purchase invoice. By default, this option is set to No.

Print Base Currency Symbol for Total

Set this option to Yes to print the base currency symbol for Total in the purchase voucher/invoice. By default, this option is set to Yes.

Method to use for Ledger Name

This list of options displays different printing methods for displaying the Ledger Name in the purchase invoice or the purchase invoice in simple format.

Method to use for Stock Item Name

This list of options displays the different printing methods for displaying Stock Item Name in the purchase invoice or the purchase invoice in simple format.

Jurisdiction

By default, the field jurisdiction is blank. You can set the jurisdiction as per your requirement to print in the purchase invoice. The Default Jurisdiction defined in the Voucher Type Master, if any, will override the Jurisdiction provided here while printing.

Jurisdiction is printed:

  • At the bottom, in the Invoice format

  • At the Top, when the option Print in simple format is enabled

Note: Depending upon the Company Features, options get added in the Purchase Printing configuration screen. For instance, if you enable VAT option in F11 Statutory & Taxation features, Print VAT Analysis of Items, Print Vat% Column options gets added in the Purchase Printing Configuration.

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