Summary of Transactions

Total Number of Vouchers

The count of all included, excluded, and uncertain transactions is displayed here.

Press Enter to display the Statistics of Vouchers.

Summary of Included Vouchers

Press Enter on Included Transactions.

The Summary of Included Transactions appears as shown below:

You can drill down to the voucher level to make modifications, or exclude vouchers from this report.

Summary of Excluded Transactions

Press Enter on Excluded Transactions.

The Summary of Excluded Transactions appears as shown below:

You can drill down to the voucher level from this report.

Summary of Exceptions

Press Enter on Uncertain Transactions to drill down to the Summary of Exceptions.

Transactions with exceptions can be resolved from this report, and included to form a part of Form ST3 generation.

Master Related Exceptions

Service Ledger

• Unable to determine service category

  Reason

  The ledgers selected in the transactions don't have a specific service category tagged to them.

  Solution

  Setting a service category for the ledgers will resolve this exception.

  To set service category

  1. Press spacebar and select a ledger/ group.

  2. Click S: Set Category.

  3. Enter the service category name, applicability date, and rate details in the Service Category Details screen.

  4. Press Enter.

  The exception is now resolved.

Service Category

• Unable to determine tax rate

  Reason

  The service tax rates are not defined in the service category.

  Solution

  Defining service tax rates will solve this exception.

  To define tax rates

  1. Press Enter on Unable to determine tax rates.

  2. Enter the date from which the defined tax is applicable from.

  3. Enter the Service Tax, Education Cess, and Higher Education Cess.

  4. Press Enter.

  The exception is now resolved.

   

Duty Ledger

• Unable to determine the type of tax of duty ledger

  Reason

  The type of tax is not defined for the duty ledgers selected in the transactions.

  Solution

  Setting a type of tax for the ledgers will resolve this exception.

  To set service category

  1. Press spacebar and select a ledger/group.

  2. Click S: Set Duty Type.

  3. Select Service Tax from the Types of Duty/Tax.

  4. Select the required Tax Head.

  5. Press Enter.

  The exception is now resolved.

Transactions Related Exceptions

• Unable to determine service category in advance receipt/payment

  Reason

  There is no service category applicable for the advanced receipt/payment transaction. The ledgers selected in the transactions don't have a specific service category tagged to them.

  Solution

  Setting a service category for the ledgers will resolve this exception.

  To set service category

  1. Press Enter on the transaction to drill down to the Accounting Voucher Alteration screen

  2. Press Enter from the duty ledger.

  3. Select the Service category from the List of Service Categories or create a service category using Alt + C.

  4. Press Enter.

  5. Press Ctrl + A to save the transaction.

  The exception is now resolved.

• Mismatch  in tax details of masters and transactions

  Reason

  When any of the service tax details like Type of duty, service category, and rate of tax are altered in the transaction and these details are different in the masters used, then this exception occurs.

  Solution

  To solve this exception

  1. Press Enter in the required mismatch exception.

  2. Press Spacebar to select the transaction.

  3. Click A: Accept as is.

  The exception is now resolved.

• Exempt Notification Number and Notification Serial Number Not Found

  Reason

  The Notification number and Notification Sl. No. are not set for the party selected in the transaction which is exempt from service tax.

  Solution

  Setting the notification no. and notification sl. no. for the party will resolve this exception.

  To set the details

  1. Press Spacebar to select the required transaction.

  2. Click S: Set Notification No.

  3. Enter the Notification No. and the Notification Sl. No. in the Set Notification Details screen.

  4. Press Enter.

  The exception is now resolved.

• Abatement Notification Number and Notification Serial Number Not Found

  Reason

  The Notification number and Notification Sl. No. for Abetment rate are not set for the service category selected in the transaction.

  Solution

  Setting the notification no. and notification sl. no. will resolve this exception.

  To set the details

  1. Press Spacebar to select the required transaction.

  2. Click S: Set Notification No.

  3. Enter the Notification No. and the Notification Sl. No. in the Set Notification Details screen.

  4. Press Enter.

  The exception is now resolved.

• Unable to determine the link in receipt/payment/credit note/debit note vouchers

  Reason

  If a receipt, payment, credit note, or debit note is not linked with a corresponding sales or purchase invoice, this exception will occur.

  Solution

  Linking the transaction with the corresponding sales or purchase invoices will resolve this exception.

  To link the transactions

  • Press Enter from the transaction. The related transactions will be displayed.

  • Click F3: Auto Fill to automatically link the transactions with the appropriate amounts.

  Or

  • Press Spacebar to select the required transaction from the list of transactions.

  • Click F4: Full to allocate the full amount to that transaction.

  Or

  • Press Spacebar to select the required transaction from the list of transactions.

  • Click F5: Partial to allocate the part of the amount to that transaction. Repeat the steps to allocate the remaining amount to link to required transactions.

  This exception is now resolved.

• Mismatch in tax amount

  Reason

  When the tax rate in the recorded transaction does not match the tax rate calculated using the amount and tax rate, this exception will occur.

  Solution

  To resolve this exception, you can accept the transaction as is, create an adjustment for the difference amount, or link to another transaction.

  To accept as is

  • Press Spacebar to select the transaction.

  • Click A: Accept as is.

  To create an adjustment

  1. Press Spacebar to select the transaction.

  2. Click S: Create Adjustment. A journal voucher will be prefilled with the related ledgers and difference amount.

  3. Accept the voucher as is or make relevant changes and accept it.

  To link to existing voucher

  1. Press Spacebar to select the transaction.

  2. Click L: Link Adjustment. List of related transactions will be listed.

  3. Press Enter on the required transaction to link the difference amount.

  The exception is now resolved.

Tax Adjustment

• Unable to determine nature of adjustment

  Reason

  When the nature of adjustment is not selected in the journal voucher this exception will occur.

  Solution

  Set the nature of adjustment for the journal voucher to resolve this exception.

  To set the nature of adjustment

  1. Press Spacebar to select the transaction.

  2. Click S: Set Nature of Adj.

  3. Select the required Nature of Adjustment from Service Tax Adjustments.

  The exception is now resolved.

• Source document/challan details

  Reason

  When the challan details are not set for the transaction, this exception will occur.

  Solution

  Set the challan details for the transaction to resolve this exception.

  To set Challan Details

  1. Press Spacebar to select the transaction.

  2. Click S: Set Challan Dtls.

  3. Set the Document Number and Document Date in the Set Challan Details screen.

  The exception is now resolved.

• Mismatch in nature of transaction and type of adjustment flag

  Reason

  When the type of adjustment flag selected of the journal voucher does not match with the ledgers used for nature of transaction like exempt, export or import, then this exception will occur.

  Solution

  Alter the journal voucher to resolve this exception.

  To alter the journal voucher

  1. Press Enter on the required transaction to drill down to the Accounting Voucher Alteration screen.

  2. Make the required changed in the journal voucher.

  3. Accept the voucher.

  This exception is now resolved.

• Unable to determine tax breakup

  Reason

  When the tax rates are not defined in the service category master and the tax amount is entered manually during the transaction, this exception occurs.

  Solution

  Enter the tax breakup in the transaction to resolve this exception.

  To enter the tax breakup in the transaction

  1. Press Enter on the required transaction to drill down to the Accounting Voucher Alteration screen.

  2. Press Enter from the tax amount.

  3. Enter the tax breakup of Service Tax, Education Cess, Secondary Education Cess in the Tax Payment Details screen.

  4. Accept the transaction.

  This exception is now resolved.

Deduction Details

The assessable value and tax liability calculation is displayed in the Form ST3.

Service Tax liability is calculated under the following heads:

Service Tax Payable - Provider's liability

• Taxable

• Export

Service Tax Payable - Receiver's liability

• Reverse Charge

• Import

• Non - Taxable Territory

Service Tax Credit Availed

Credit Utilized

Other Adjustments

Payment Details

The details of service tax payment transactions recorded.

This section of the reports give the following details:

Tax Payments (Included)

Tax Payments (Not Included)

Service Tax Payment made for the return period

Balance Service Tax Payable

Other Payments