Creating a company in Tally.ERP9 is a one time activity. However, information about the company created is modifiable at any given point of time.
To create a company in Tally.ERP 9
Go to Gateway of Tally > Create Company
Press Backspace to modify the data path in the Directory field, by default.
Enter details pertaining to your company.
The Company Creation screen consists of the following:
Primary Mailing and Contact Details
The correspondence details of your company such as mailing name, address, country, state, and Pincode, telephone number, email ID, and so on can be entered here.
Select the country for which you require the statutory features in the Country field.
Base currency symbol is enabled in accordance with the country selected.
Books and Financial Year Details
Financial year begins from: Tally.ERP 9 considers a financial year to be of twelve months. Any date can be entered here.
Books beginning from: By default, the date provided in the Financial year begins from field is captured here. However, this can be changed if your book beginning date is different.
Tally.ERP 9 provides various security options which can be enabled in this section:
TallyVault Password
An enhanced security system, which allows encryption of the company data. Encryption involves converting normally accessible Tally information into unrecognizable information, which can only be reconverted by authorised persons.
Enter the password and repeat the same in the Repeat field. This results in the creation of an encrypted company whose information is not accessible to users other than the password holder.
Use Security Control
Security control enables you to initiate a password-protected system to control access to Tally.ERP 9 data. On enabling this option the following fields appear:
Name of Administrator, Password, Repeat
Use Tally Audit Features
Tally Audit allows the administrator or an auditor profile user to track changes in accounting information. For more information refer Tally Audit Feature.
Disallow opening in educational mode
Set this option to Yes, if you do not want the company to be opened in educational mode. If the application is in education mode, you can record transactions only one the first and last days of a month.
On accepting the company creation screen, if you have specified Tally Vault password, Tally.ERP 9 prompts you to enter the Tally Vault password, followed by user name and password.
Base Currency Information varies based on the country selected. The various fields under this section include:
Base currency symbol: the currency symbol of the respective country selected appears in this field.
Formal name: is the name of the currency specified.
Number of decimal places: this is set to 2, by default. However, it can be specified up to 4 places.
Suffix symbol to amount? for countries which specify the symbol after the amount (value) – this option can be enabled. For example, Yen is specified after the amount (5000 Yen).
Show amount in millions? this is useful for companies, which require reporting the financial statements in millions.
Add space between amount and symbol? enable this option if you require space between amount and symbol.
No. of decimal places for amount in words: you can specify the number of decimal places for printing the amount in words. This number should be equal to or lesser than the number specified in Number of decimal places field
Word representing amount after decimal: The name of the decimal portion of amount appears based on the country selected. For example: if India is selected as the country and Number of decimal places is entered, then paise appears by default.
Click S: Server Data Loc.
Note: If the administrator has enabled security access, users need to provide authorised Tally.NET user ID and password to access the server list.
Select the required location from the List of Tally.Server Data Locations.
Press Enter to continue with company creation.
Click here to know about connectivity and compatibility in Tally.Server 9 environment.
To alter details of an existing company
Go to Gateway of Tally.
Select ALT+F3: Cmp Info. from the right button bar.
Select Alter, and press Enter.
Select the company from the List of Companies.
Press Enter to view the Company Alteration screen.
Make necessary changes in the required fields.
Press Enter to save.
If security control is set to yes, then
Enter the name of the administrator.
Enter the new password.
Re-enter the password in the Repeat field, to confirm.
Enter the old password.
Press Enter to save.
To delete a company
Load the company to be deleted.
Go to Gateway of Tally > click F3: Cmp Info.
Select Alter, and press Enter.
Select the company to be deleted.
In the Company Alteration screen, Press Alt + D to delete.
A confirmation message appears as shown below:
Press Enter to delete the company.
Note: Deletion of a company is irreversible. The company is permanently deleted from the system.
Go to Gateway of Tally > click F1: Shut Company.
Select company from the List of Primary Companies.
Press Enter to shut the company.
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