If transactions recorded in the period selected to generate Form 2 have information gaps, the count of such transactions appears under the relevant sections of this report. This report has two broad categories, Master Related Exceptions and Transactions Related Exceptions .
If a transaction has:
● One exception, the transaction will move to Included Transactions immediately after it is solved.
● Multiple exceptions, the user will be guided through a procedural manner. Exceptions will appear one after the other (and not all of them at a time) intuitively to guide the user in solving all of them completely.
After recording purchase and sales transactions if excise is enabled, such transactions get listed under each exception. Once the excise related details are provided the exceptions will be solved.
The Summary of Exceptions screen appears as shown below:
Unable to determine Tariff details for Stock Item : Transaction count appears under this exception when Tariff name, HSN Code, Reporting UOM, Valuation Type, Type of Duty and Rate of Duty are not defined in the stock item master.
To solve this exception
1. Press Enter on Unable to determine Tariff details for Stock Item . The Tariff Details screen appears with item-wise details.
2. Select the stock item. If same tariff is applicable to multiple items, select them by pressing Spacebar .
3. Click S : Set Tariff Details button.
4. Enter the Tariff name and HSN code .
5. Select the Reporting unit of measure and Valuation type .
6. Set Calculate duty on MRP to Yes only if the duty calculation is based on MRP and enter the Abatement % . If not, retain it as No .
7. Select the Type of Duty as Basic Excise Duty and enter the Rate % or Rate per Unit depending on the Valuation Type .
The exception will be solved.
The exceptions or information gaps found at the transaction level are listed here.
Unable to determine Excise Applicability : Count of transactions appears under this exception when, Tax Unit is not selected in the transactions. If there any transactions of purchase, sale, debit note and credit note recorded before enabling excise, then all such transactions will appear under this exception.
To solve this exception
1. Press Enter on Unable to determine Excise Applicability .
2. Select the transaction. If same excise tax unit is applicable to multiple transactions, select the required transaction by pressing Spacebar .
3. Click E : Excise button.
4. Select the relevant Excise Tax Unit .
5. Press Enter to accept it.
The exception will be solved.
Unable to determine the Nature of Purchase : Transaction count appears under this exception when the Nature of Purchase is set to Not Applicable in the Party Details screen of excise purchase and excise credit note transactions.
To solve this exception and accept the difference
1. Press Enter on Unable to determine the Nature of Purchase
2. Select the transaction. If party ledgers of multiple transactions have to be allocated to same nature of purchase, select all of them by pressing Spacebar .
3. Click S : Set Nature of Purchase button.
4. Select the required Nature of Purchase .
5. Press Enter to accept it.
The exception will be solved.
Unable to determine the Supplier Details : Transaction count appears under this exception when the dealer excise feature is enabled after recording purchase invoice and credit note.
To solve this exception
1. Press Enter on Unable to determine the Supplier Details .
2. Press Enter to view the Accounting Voucher Alteration screen of purchase invoice or credit note.
3. Place the cursor on Amount field and press Enter to display the Excise Details screen.
4. Enter the:
● Relevant details under Supplier Invoice Details, Manufacturer/Importer Details and Duty Details in Excise Details screen of purchase invoice.
● Sales Invoice Number , Sales Invoice Date and select the sales invoice to link it to the credit note.
5. Accept the invoice.
The exception will be solved.
Mismatch in tax amount : Displays the count of transactions in which difference is found between the calculated amount and transaction value. In the Excise Details screen of excise purchase and excise credit note, the Duty Amount appears based on the Rate of Duty . If the Rate per Unit is entered, the Duty Amount gets recalculated based on this. When the recalculated Duty Amount is not matching with the Duty Amount which was originally calculated based on the Rate of Duty , the invoice appears here.
To solve this exception
1. Select the exception Mismatch in tax amount .
2. Press Enter .
3. Use any of the following options to solve it:
● Click A : Accept as is button to accept the transaction without making any corrections. The accepted transactions will be moved under Included Transactions .
● Click S : Create Adjustment button to create a journal voucher to account for difference in tax amount.
● Click L : Link Adjustment button to link it to an existing transaction. On clicking this button, the list of transactions which can be linked will be displayed for selection. If any of it can be linked, select it and click S : Save button.
To modify the transaction manually
1. Select the transaction
2. Press Enter to view the Voucher Alteration screen.
3. Place the cursor on Amount field.
4. Press Enter to display the Excise Details screen.
5. Remove the Rate per Unit to auto-calculate the Duty Amount or enter the correct Rate per Unit .
6. Accept the invoice.
The exception will be solved.
Supplier Invoices are Not Linked to Clearance : Transaction count appears under this exception when the purchase invoices are not selected in Supplier Details screen of excise sales invoice and debit note.
To solve this exception
1. Press Enter on Supplier Invoices are Not Linked to Clearance
2. Select a transaction and press Enter . The List of Supplier Invoices screen is displayed.
3. Select the corresponding purchase transaction .
4. Click F4: Full button to consume the entire quantity or click F5: Partial to consume partial quantity from the purchase invoice.
5. Press Enter to save.
The exception will be solved.
