You can create vouchers for the purchase of items attracting tax, with the VAT rates specified either at the stock item level or at the stock group level.
● Purchases attracting multiple VAT rates
● Purchases with VAT rate based on quantity
● Purchases with additional tax
● Taxable purchases with discount
To record local purchase transactions for items attracting multiple VAT rates
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is not enabled.
5. Select the required stock items whose VAT rates are specified either at the stock group or at the stock item level. Enter the Quantity and Rate for each stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view in detailed mode. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
8. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
9. Press Enter to save.
To record purchase of stock item predefined with VAT amount per unit
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchases .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in Party's A/c Name option.
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is set to No .
5. Select the required stock item whose VAT rate per unit is specified in the stock item.
6. Define the VAT rate per unit for the stock item as shown below:
Note: To select the calculation type for VAT rate in the stock item, ensure that the option given below is set to Yes in the Company VAT Details screen:
♦ Enable VAT calculation quantity for Assam, Jharkhand, Madhya Pradesh, Punjab, Rajasthan, and West Bengal.
♦ Enable VAT calculation on stock item rate for Delhi.
7. Enter the Quantity and Rate for each stock item.
8. Select the common VAT ledger.
9. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
Note: The tax for each item is calculated based on the rate specified in the stock item master by selecting On Quantity as the Calculation Type .
o Press Esc to return to the purchase invoice.
10. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
11. Press Enter to save.
VAT Calculation Based on Quantity for Rajasthan
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchases .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in Party's A/c Name option.
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and Set/Alter VAT Details? is set to No .
5. Select the required stock items whose VAT rates are specified either at the stock group or at the stock item level. Enter Quantity and Rate for each stock item.
6. Select the common VAT ledger.
7. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
Note: The tax for each item is calculated based on rate specified in the stock item master by selecting On Quantity in the Calculation Type .
o Press Esc to return to purchase invoice.
The purchase invoice appears as shown below:
8. Press Enter to save.
To record purchases with VAT and cess
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is not enabled.
5. Select the required stock item whose VAT rate is specified either at the stock group or stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the cess ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
9. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
10. Press Enter to save.
To record purchases with VAT and cess
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is not enabled.
5. Select the required stock item whose VAT rate is specified either at the stock group or stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the cess ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
The purchase invoice appears as shown below:
9. Press Enter to save.
Note: Cess in Uttarakhand VAT is not calculated on the following:
♦ Other tax/duty ledgers and additional ledgers selected for expense/income enabled for apportionment to assessable value.
♦ Invoice configured with voucher class to display the stock item value inclusive of tax.
♦ MRP of stock items.
To record purchases with VAT and surcharge
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is set to No .
5. Select the required stock item whose VAT rate is specified either at the stock group or stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the surcharge ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
9. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
10. Press Enter to save.
To record purchases with VAT and surcharge
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is set to No .
5. Select the required stock item whose VAT rate is specified either at the stock group or at the stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the surcharge ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
9. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
10. Press Enter to save.
To record purchases with VAT and surcharge
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is set to No .
5. Select the required stock item whose VAT rate is specified either at the stock group or at the stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the additional tax ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
The purchase invoice appears as shown below:
9. Press Enter to save.
To record purchases with VAT and surcharge
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Enter Supplier Invoice No. and Date .
3. Select the party ledger in the field Party's A/c Name .
4. Select a common purchase ledger in which the option Is VAT/CST Applicable? is set to Applicable , and the option Set/Alter VAT Details? is set to No .
5. Select the required stock item whose VAT rate is specified either at the stock group or stock item level. Enter the Quantity and Rate for the stock item.
6. Select the common VAT ledger.
● The ledger must be grouped under Duties & Taxes in which the options:
o Type of duty/tax is set to VAT .
o Percentage of Calculation (eg 5)? is set to 0.
7. Select the additional tax ledger .
8. Click A : Tax Analysis to view the Tax Analysis screen.
o Click F1 : Detailed to view the stock items. The Tax Analysis screen appears as shown below:
o Press Esc to return to the purchase invoice.
9. Set the option Provide VAT details? to Yes . In the Statutory Details screen
o Enter the purchase details
o Press Ctrl+A to accept.
The purchase invoice appears as shown below:
10. Press Enter to save.
The value of this transaction gets captured in the relevant fields of state-specific VAT/CST forms and annexures.
You can record taxable purchases for items with discount by creating a purchase voucher and including the relevant discount ledger and VAT ledger.
To record purchases with discount
1. Go to Gateway of Tally > Accounting Vouchers > F9: Purchase .
2. Click F12: Configure. In the Voucher Configuration screen
o Click F12: Advanced .
o Set the option Activate cash/trade discount? to Yes .
o Press Ctrl+A to save the Voucher Configuration .
o Press Ctrl+A to return to the Accounting Voucher Creation screen.
3. Enter Supplier Invoice No. and Date in the purchase invoice .
4. Select the party ledger in Party's A/c Name option.
5. Enter Party Details , as required.
6. Select Purchase Ledger from the List of Ledger Accounts .
7. Select the Name of Item from the List of Stock Items .
8. Enter the Quantity and Rate .
9. Enter the percentage or amount of discount in the Discount field.
10. Select the discount ledger, and enter the amount.
11. Select the VAT ledger from the List of Ledgers .
12. Set the option Provide VAT Details? to Yes or No as per requirement. The purchase invoice appears as shown below:
13. Press Enter to accept the purchase transaction.
