Any cash received has to be deposited in the bank with relevant Cash Deposit Slip attached. You can generate cash deposit slip for depositing cash into a bank on any particular date. You can also print the Cash Deposit Slip Report for all the transactions for the selected period.
The Cash Deposit Slip option in the Banking menu is used to generate cash deposit slips, bank-wise.
The Cash Deposit Slip provided in Tally.ERP 9 has all the contents of cash deposit slip – Account Number, Account Holder Name, Bank Name, Branch Name (information is fetched automatically from Bank ledger), Company’s Telephone Number, (information is fetched automatically from Company Creation screen), and Cash Denomination Details (information is fetched automatically from Contra voucher), so that user will not have to manually enter all the details.
To access Cash Deposit Slip screen
1. Go to Gateway of Tally > Banking > Deposit Slip > Cash Deposit Slip .
2. List of Bank will be displayed in the Select Bank screen as shown below.
3. Select the required Bank account from the list for whose transaction you want to print Cash Deposit Slip and press Enter . The Cash Deposit Slip screen of the selected bank appears as shown below.
Note : The Cash Deposit Slip screen displays only those transactions which have Cash as Transaction Type allocated in the Bank Allocation screen in the Contra voucher entry.
4. Click the following buttons to view the report as per your requirements:
● Click F2: Period to view cash transactions for a particular period.
● Click F4: Bank to toggle between the banks from the same screen. This will reduce navigation time.
● Click F5: Cheques allows you to view transactions for which Cheques/DDs have been received (for the same bank), and print Cheque Deposit Slip for the same.
● Click F6: Show All allows you to view the transactions for which cash deposit slips haven’t been printed or to view all transactions for that bank for the period mentioned.
● Click F12 : Range allows you to filter Cash Deposit Slip screen. You may filter the transactions based on the Amount , Date , Bank Date , Instrument Date and so on as shown:
Note : Cash Deposit Slip can be printed for all or just selected transactions.
● Click F12: Configure to configure the report as needed.
o Print Consolidated Cash Deposit Slip : Enable this option, to print one consolidated Cash Deposit Slip for all selected transaction. By default, this is set to No .
o Include Printed Cash Deposit Slips also : Enable this option to view all the transactions for a given period, even if Cash Deposit Slip has been printed for them.
Note : This option will work in accordance with the F6: Show All option in the Button Bar.
o Show Received From : Enable this option to view from whom the cash is received.
o Show Remarks also : Enable this option to view the remarks entered in the Contra voucher. A Remarks column will appear in the Cash Deposit Slip screen. By default, this option is set to No .
o Appearance of Name : In the Cash Deposit Slip screen, you can choose the Display Style of the name under Particulars column; Alias (Name), Alias Only, Name (Alias) or Name Only, using this option.
o Scale factor for values : You can choose to view the Value in the Amount column based on different factors – Crores, Hundreds, Lakhs, Millions, Ten Lakhs, Ten Millions, Ten Thousands, and Thousands.
o Show base currency symbol : Enable this option to display the base currency symbol in Cash Deposit Slip.
o Sorting Method : List of transactions can be sorted by user by selecting any of the Sorting Methods from the list. The transactions can be sorted in ascending or descending order based on – Amount-wise, Date, Instrument Date, Instrument Number, Party-wise. By default, the transactions are sorted in ascending order based on Date.
5. Click P : Print . The printing cash deposit slip screen appears as shown below.
● Date of Printing : The date that has to be printed on the Cash Deposit Slip has to be specified in this field. By default, the current system date is displayed. Usually, this date will be the date on which the actual deposit of the cash into the bank will be made.
● Space to leave on Top (default 0.5 inches) : This is the space between the top of the page and the Title (First Line on the page). User can specify the dimension as per requirement.
● Print Company's Telephone Number : Set this option to Yes to print the Company's Telephone Number. The Telephone Number specified in the Company Creation screen will be captured.
● Print Company’s PAN/IT Number : The PAN or IT Number specified in the F11: Features ( F3: Statutory & Taxation ) will be captured. By default, this option is set to No .
6. Press Enter to display the screen to enter the cash denomination details.
7. The cash denomination details can be specified for individual transaction, as shown.
Note: By default, it will take the cash denominations specified in the Contra voucher. If the cash denominations are different during actual cash deposit in bank, press N or Esc and enter the cash denomination details .
8. Press Enter to print the Cash Deposit Slip as shown below.
Note: If A/c Holder Name is not mentioned in the Bank ledger master, then the name of the company as mentioned in the Company Creation screen will be printed as Account Holder Name of the Cash Deposit Slip .
When printing multiple cash deposit slip, the Cash Deposit Slip for the first transaction will be printed. For the next selected transaction, a new Cash Denomination details screen appears. you can specify the details and print the Cash Deposit Slip . Separate Cash Deposit Slip will be printed for all the selected transactions.
Note :
♦ If the option Print Consolidated Cash Deposit Slip is set to Yes, then a blank Cash Denomination details screen is displayed and a combined cash deposit slip is printed for all the transactions selected.
♦ On filling in the details in this screen and pressing Enter at the end, a notification is displayed – Details entered here will not get updated in the vouchers.
9. You can select required row from the Cash Deposit Slip list and press Enter to open the voucher in alteration mode .
1. Go to Gateway of Tally > Banking > Deposit Slip > Cash Deposit Slip .
2. Select required Bank account from List of Bank .
3. Click F6: Show All to view printed cheques.
4. Click Print or Press Alt+P . The Printing Cash Deposit Slip screen appears as shown below.
5. Click No or Press N or Esc to set the other options as follows:
o Print Cash Deposit Slip : Set this option to No to print the Cash Deposit Slip report .
o Space to leave on Top (default 0.5 inches) : This is the space between the top of the page to the Title (First Line on the page). User can specify the dimension as per requirement.
o Show Remarks also : Set this option to Yes to display the Remarks in the report.
6. Press Enter to print the Cash Deposit Slip Repor t as shown below.
