In order to create party ledgers in Tally.ERP 9, you have to create supplier and customer ledgers and configure the VAT details accordingly.
VAT Details - Configuration option
To create a supplier ledger
1. Go to Gateway of Tally > Accounts Info. > Ledgers > Create.
2. Enter the Name of the supplier ledger.
3. Select Sundry Creditors as the group name, in the Under field.
4. Set Maintain balances bill-by-bill to Yes.
5. Enter the Default Credit Period, if any.
6. Set Check for credit days during voucher entry to Yes, if required.
7. Enter the Mailing Details.
8. Select the required Country.
9. Select the required State.
10. Enter the PIN Code.
11. Provide bank details, if required.
12. Enter the PAN/IT Number.
13. Enable the option Set/Alter VAT Details and provide the relevant details.
To enter the VAT details
1. Select the Type of Dealer from the Type of Dealer list.
2. Enter VAT TIN No.
3. Enter VAT Reg. Date.
4. Click F12: Configure to enable required options. The VAT Details screen appears as shown below:
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
5. Press Enter to save.
The Ledger Creation screen appears as shown below:
14. Press Enter to save.
To create a customer ledger
1. Go to Gateway of Tally > Accounts Info. > Ledgers > Create.
2. Enter the Name of the customer ledger.
3. Select Sundry Debtors as the group name in the Under field.
4. Set Maintain balances bill-by-bill to Yes.
5. Enter the Default Credit Period, if any.
6. Set Check for credit days during voucher entry to Yes, if required.
7. Enter the Mailing Details.
8. Select the required Country.
9. Select the required State.
10. Enter the PIN Code.
11. Provide Bank Details, if required.
12. Enter the PAN/IT Number.
13. Enable the option Set/Alter VAT Details and provide relevant details.
To enter the VAT details
1. Select the Type of Dealer from the Type of Dealer list.
2. Enter TIN/Sales Tax No.
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
3. Press Enter to save.
The Ledger Creation screen appears as shown below:
14. Press Enter to save.
Replicate the steps mentioned above to create ledgers for suppliers and customers in other states, for interstate purchases and sales.
To enter CST number and exemption details
1. Click F12: Configure in VAT Details screen.
o Set Allow CST Number to Yes to define the party’s CST number.
o Set Allow Exemption Details to Yes if the party has to be classified as SEZ or Diplomatic Missions & U.N.
2. Enter the details in VAT Details screen. The VAT Details screen appears as shown below:
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
3. Enter the registration number.
Note: The option Sales/purchases against Form C? appears in the VAT Details screen if the State selected in the Ledger Creation screen is other than Gujarat. This selection is retained for the option Is against C Form? in the Party Details screen while recording transactions.
4. Press Enter to save.
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