Recording Material In and Material Out Voucher (Excise for Dealer)

Businesses can have more than one warehouse for storing and maintaining goods. For an importer, if there are two units/warehouses and goods are moved from one unit to another, then this movement of goods is recorded using a material in/material out voucher.

ABC company has two units, Godown A and Godown B. Let us see how to record a material out voucher when goods are transferred from godown A to godown B.

To record a material out voucher

1.    Enable the option Enable job order processing in F11: Features > Inventory Features.

2.    Go to Gateway of Tally > Inventory Vouchers > Press Ctrl+J

3.    Enter the reference number of the voucher in the Ref. field.

4.    Select the party from the List of Ledger Accounts. To record the transfer of goods from one unit to another, create a party under the group division/branch.

5.    Enter the Destination Godownthe godown to where the goods are to be shifted, in this case, Godown B..

6.    Select the item from the List of Stock Items.

7.    Enter the Godown from where the goods are transferred in the Stock Item Allocations screen.

8.    Enter the Quantity, the Rate and Amount is displayed automatically.

9.    Press Ctrl+A.

The completed material out voucher appears as shown below:

10.  Press Enter to save.

When goods are received at Godown B from Godown A, a material in voucher is recorded.

To record a material in voucher

1.    Go to Gateway of Tally > Inventory Vouchers > press Ctrl+W.

2.    Enter the reference number of the voucher in the Ref. field.

3.    Select the party from the List of Ledger Accounts.

To record the receipt of goods from one unit to another

1.    Create a party under the group division/branch.

2.    Select Importer as the nature of purchase in the Party Details screen.

3.    Enter the Source Godown, the godown from where the goods are to be shifted, in this case, Godown A.

4.    Select the item from the List of Stock Items.

5.    Enter the Godown to where the goods are transferred in the Stock Item Allocations screen.

6.    Enter the Quantity, the Rate and Amount is displayed automatically.

7.    Press Ctrl+A to view the material in voucher.

8.    Press Enter to view the Excise Details.

The completed material in voucher appears as shown below:

9.    Press Enter to save.