To use party details in the process of business transactions, create ledgers. Party ledgers can be created for interstate or intrastate parties, and VAT/CST details can be configured as required.
To create a supplier ledger
1. Go to Gateway of Tally > Accounts Info. > Ledgers > Create.
2. Enter the Name of the supplier ledger.
3. Select Sundry Creditors from the List of Groups, in the Under field.
4. Set Maintain balances bill-by-bill? to Yes.
5. Enter the Default credit period, if any.
6. Set Check for credit days during voucher entry? to Yes, if required.
7. Set Inventory values are affected? to Yes, if required.
8. Enter the Mailing Details.
9. Select the required Country.
10. Select the required State.
11. Enter the Pincode.
12. Specify the bank details in the field Provide bank details, if required.
13. Enter the PAN or IT number.
14. Enable the option Set/Alter VAT Details? and provide the relevant details.
To enter the VAT details
o Select the Type of Dealer from the Type of Dealer list.
o Enter the VAT TIN No. The VAT Details screen appears as shown below:
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
o Press Enter to save.
The Ledger Creation screen appears as shown below:
15. Press Enter to save.
To create a customer ledger
1. Go to Gateway of Tally > Accounts Info. > Ledgers > Create.
2. Enter the Name of the customer ledger.
3. Select Sundry Debtors as the group name in the Under field.
4. Set Maintain balances bill-by-bill? to Yes.
5. Enter the Default credit period, if any.
6. Set Check for credit days during voucher entry? to Yes, if required.
7. Set Inventory values are affected? to Yes, if required.
8. Enter the Mailing Details.
9. Select the required Country.
10. Select the required State.
11. Enter the Pincode.
12. Specify the bank details in the field Provide bank details, if required.
13. Enter the PAN or IT number.
14. Enable the option Set/Alter VAT Details? and provide the relevant details.
To enter the VAT details
o Select the Type of Dealer from the Type of Dealer list.
o Enter the VAT TIN No. The VAT Details screen appears as shown below:
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
o Press Enter to save.
The Ledger Creation screen appears as shown below:
15. Press Enter to save.
Note: For interstate transactions, you can create ledgers for suppliers and customers belonging to other states.
To configure VAT details
1. Click F12: Configure in VAT Details screen. In the configuration screen,
o Set Allow CST number? to Yes to define the party’s CST number.
o Set Allow exemption details? to Yes to classify the party as SEZ, Diplomatic Missions & U.N or Notification.
o Set Allow Import Export Code? to Yes if the party has import or export code details.
Note: If the Type of Dealer is selected as Regular and VAT TIN No. field is left blank, the warning message TIN is blank. is displayed.
o Press Ctrl+A to accept, and return to VAT Details screen.
2. Enter the CST number.
3. Enter the Export/Import Code.
4. Select the Type of Exemption.
5. Enter the notification or the SEZ registration number and date.
Note: The option Sales/purchases against Form C? appears in the VAT Details screen if the State selected in the Ledger Creation screen is other than Delhi. This selection is retained for the option Is against C Form? in the Party Details screen, while recording transactions.
6. Press Ctrl+A to accept.
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