Due to reasons like cancellation of orders or delay in acceptance orders may have to be closed in advance, without being executed. The general procedure followed while purchasing goods is to place the order and obtain an invoice for the goods received. For sale of goods, the order is received and sales invoice is raised for the goods delivered. In general these orders are executed fully. At times, there are instances where an order gets cancelled or executed partially. Pre-closure of Order is a feature introduced in Tally.ERP 9 to track orders that have been closed without being fully executed. This helps in generating accurate inventory reports.
Purchase order processing may involve:
● Receiving the goods as per the purchase order placed and obtaining an invoice on complete execution.
● Receiving partial quantity of goods. The remaining quantity can be:
o Received at a later date
o Cancelled.
● Complete closure due to cancellation of the order.
Sales order processing may involve:
● Executing the total order by delivering the goods as per the sales order and raising sales invoice.
● Executing the order by delivering partial quantity of goods. The remaining quantity can be:
o Executed at a later date
o Cancelled.
● Complete closure due to cancellation of the order.
Using the Pre-Closure of Order feature, the inexecutable orders can be closed:
● From Purchase/Sales Order voucher
● From Receipt/Delivery Note
● From Purchase/Sales Invoice
● From Order Details screen
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