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View and Manage Masters in Chart of Accounts in TallyPrime

The Chart of Accounts in TallyPrime provides a consolidated list of all masters, such as accounting, inventory, and payroll. It enables you to create and alter multiple masters at once, identify and delete unused masters in bulk, and track alterations or deletions when Edit Log is enabled.

View Chart of Accounts

You can view Chart of Accounts in TallyPrime for any type of master such as ledgers, stock items, stock groups, and others, and you can also change the view, as needed. 

For instance, you can view Chart of Accounts for ledgers.

1. Press Alt+G (Go To) > Chart of Accounts > select Ledgers and press Enter.
   
   The report opens as per the accounting groups under which the ledger is created.
2. Configure how the masters name should be displayed in the report.
   1. Press F12 (Configure).
   2. Under Display name for Masters, select the required Type of Display Name and save.
3. To view Chart of Accounts for another master, press F10 (Other Master) > select the master and press Enter.
4. To change to Ledger View from Group View, press F5 (Ledger View).
   Alternatively, press Ctrl+H (Change View) > Ledger View and press Enter.
5. View altered and non-altered ledgers.
   For TallyPrime Edit Log or TallyPrime 2.1 & later, if Edit Log is enabled, you can view altered and deleted masters in Chart of Accounts.
   1. In Chart of Accounts > Ctrl+B (Basis of Values) > Show Report for and press Enter.
   2. In the Report Details screen, select the Type of Ledger as needed.
      1. Altered Ledgers: Displays ledgers that have been altered, including the deleted ledgers. The option Include Deleted Ledgers is set to Yes, by default. You can set it to No, if needed.
      2. Non-altered ledgers: Displays ledgers that have not undergone any changes. The option Include Deleted Ledgers is set to No and cannot be changed.
         

Create Multiple Masters

Let’s assume that you want to create multiple ledgers from a single screen.

1. Press Alt+G (Go To) > Chart of Accounts > select Ledgers and press Enter.
2. Press Alt+H (Multi-Masters) > Multi Create and press Enter.
3. In the Multi Ledger Creation screen, provide the required ledger details.
   1. Under Group: Press Backspace to change the parent group, if needed.
      By default, it’s set as All Items.
      You can also press Alt+H (Change Parent Group) to alter the group.
   2. Name of Ledger: Enter the ledger name.
   3. Under: Select the parent group for that ledger from the List of Groups. Press Alt+C to create a new parent group if needed.
   4. Enter the Opening Balance.
4. Press Ctrl+A to save.

Similarly, you can create other masters such as stock items, groups, employees, and so on.

Alter Multiple Masters

Let’s assume that you want to alter multiple ledgers from a single screen.

1. Press Alt+G (Go To) > Chart of Accounts > select Ledgers and press Enter.
2. In Chart of Accounts, press Alt+H (Multi-Masters) > Multi Alter > press Enter.
3. In the Multi Ledger Alteration screen, change the name of ledger, Group, and Opening Balance of the ledgers.
4. To remove the opening balances from all the ledgers, press Alt+B (Zero Opening Balance).
5. Validate and update contact details of ledgers.
   1. Press Ctrl+J (Exception Reports) > E-mail Validations and press Enter.
   2. Drill down to the respective ledgers and update the contact details.
6. Update party GSTIN/UIN.
   1. Press Ctrl+J (Exception Reports) > Update Party GSTIN and press Enter.
   2. Select Group and Ledgers for which you want to update GSTIN.
      1. Name of Group: Select the group from the list or All Groups, as needed.
      2. Name of Ledger: Select the party ledger from the list or All Ledgers, as needed.
   3. In the Validate Party GSTIN/UIN screen, enter GSTIN/UIN of the parties.
7. Press Ctrl+A to save.

Similarly, you can alter other masters such as stock items, groups, employees, and so on.

Delete Multiple Unused Masters

Chart of Accounts helps you identify the masters, such as ledgers, groups, and stock items, that are no longer in use, and delete them, without having to search for them individually.

You can delete a ledger if it is no longer required, created by mistake, or is a duplicate.

However, in TallyPrime, you cannot delete a ledger if:

• The ledger is a predefined master, such as Cash or Profit & Loss A/c.
• The ledger has transactions recorded in it.
• The ledger is used in another master or feature, such as a Voucher Type, Payroll, or any other configuration.

1. In Chart of Accounts, press Ctrl+J (Exception Reports) > Show Unused and press Enter.
2. In the List of Ledgers (Unused) screen, select one or more ledgers using Spacebar and press Alt+D (Delete).
3. Press Y to accept deletion.

Questions & Answers

How can I add relevant information such as bank account details or mailing details for multiple ledgers in Chart of Account?

During the creation or alteration of multiple ledgers, you can press Ctrl+I (More Details) and select the relevant option, such as Mailing Details or Party Bank Details to update the necessary information.

How can I reuse the same ledgers and stock items for a new branch or office?

Export the masters from the existing company and import them into the new company. Then remove all opening balances from the ledgers and stock items, enter the opening balances applicable to the new branch or office, and continue working.