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Record Receipt Transactions in TallyPrime

Use a Receipt voucher to record cash or bank receipts. You can record receipts in Single Entry or Double Entry mode.

Record a Cash Receipt

1. Press Alt+G (Go To) > Create Voucher > F6 (Receipt).
2. Press Ctrl+H (Change Mode), if needed, to change the default single entry mode of receipt to double entry mode.
3. Select the required ledgers for the receipt.
   • For Single Entry mode:
     1. Select the Cash ledger under Account
     2. Select the income or party ledger under Particulars.
   • For Double Entry mode:
     1. Under Particulars, debit the income or party ledger.
     2. Credit the Cash, or Petty Cash ledger, as applicable.
4. If you are tracking the payment against a purchase or expense bill, in the Bill-wise Details screen, select Agst Ref as the Type of Ref and select the sales voucher number.
5. Press Ctrl+A to save the voucher.

In TallyPrime, you can also print the Receipt transactions immediately after saving.

Record Cheque Receipts

In the Receipt voucher:

1. Under Account, select the required Bank ledger.
2. In the Bank Allocations screen, set Transaction Type to Cheque.
3. Enter the required Amount.
4. In the Inst No. field enter the cheque number and set the Inst Date.
5. Enter the Bank Name and press Enter.
   
6. Press Ctrl+A to save.

Record Receipts Through e-Fund Transfer

In the Receipt voucher:

1. Press F12 (Configure) and set the option Set Ledger-wise Bank Allocations during voucher creation to Yes, to view the bank details defined in the party ledgers.
2. Under Account, select the Bank ledger that is used for tracking receipt.
3. In the Bank Allocations screen, set Transaction Type to e-Fund Transfer.
4. Enter the required Amount.
5. In the Inst No. field enter the bank’s transaction reference number and set the Inst Date.
6. Enter the Bank Name and press Enter.
   
7. Press Ctrl+A to save.

Record Advance Receipt

If you receive an amount from a customer before recording the sale, you can record it as an advance and later adjust it.

In the Receipt voucher:

1. Under Account, select the Bank ledger.
2. In Bill-wise Details screen, select Advance as the Type of Ref.
3. In the Bank Allocations screen, set Transaction Type as required.
4. Enter the necessary details, and press Ctrl+A to save the voucher.

Record Receipt with Discount

If you give a discount when a customer settles one or more outstanding bills, you can record the discount along with the receipt.

In the Receipt voucher:

1. Under Account, select the Bank ledger.
2. Select the discount ledger and enter the amount with a negative sign.
3. In the Bank Allocations screen, set Transaction Type as required.
4. Enter the necessary details, and press Ctrl+A to save the voucher.

View Receipt Register

1. Press Alt+G (Go To) > type or select Receipt Register > and press Enter.
2. To compare payment data across periods:
   • Press Alt+C (New Column) to add a column and compare payment transactions for another period.
   • Press Alt+A (Alter Column) to modify the period or settings of an existing comparison column.
   • Press Alt+N (Auto Column) to automatically create multiple period-based columns for quick trend analysis and comparison.
3. Select the required month and press Enter. To analyse the report in different views, press Ctrl+H (Change View) and select the required view:
   • Columnar: Displays payment vouchers in a column-based format, making it easier to compare voucher details across periods or categories.
   • Extract: Displays a summarised view of voucher information, helping you quickly review the recorded payment vouchers.
4. To view the list of cancelled vouchers and post-dated vouchers, press Ctrl+J (Exception Reports).