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Record Sales Under GST

Be it local or interstate GST sales of goods or services to a registered/unregistered buyer, you can record them all in TallyPrime. 

Create Sales Voucher with GST

1. Press Alt+G (Go To) > Create Voucher > F8 (Sales).
   For TallyPrime 3.0 & later: If you are maintaining multiple numbering series, select the required series for voucher numbering.
2. Press Ctrl+H to choose the Item Invoice/Accounting Invoice mode.
   For TallyPrime 3.0 & later: If you have multiple registrations, press F3 (Company/Tax Registration) and select the registration under which you want to create the voucher.
   For TallyPrime 2.1 or earlier: Multiple registrations under the same company are not supported.
3. Enter the appropriate Voucher No. and Date, as needed.
4. Party A/c name: Select a buyer or cash/bank ledger.
5. Enter the required Dispatch Details, such as Delivery Note No(s), Dispatch Doc No., Destination, Carrier, and so on.
   1. If you have a sales order for this sale, press F12 (Configure) > enable Provide Order Details and enter the required Order Details.
   2. If you are exporting goods or services, press F12 (Configure) > enable Provide Export Details and enter the necessary details.
6. In the Party Details screen, ensure that the Buyer’s name, address, and GSTIN/UIN details are appearing correctly.  
7. Select the Sales ledger configured as GST applicable.
8. Add details of one or more Stock Item/Service as applicable.
   
   1. Item Invoice: Under Name of Item, select the stock item. Enter the Quantity and Rate.
   2. Accounting Invoice: Under Particulars, select the service ledger. Enter the Amount.
9. Select the applicable GST ledgers – CGST & SGST/UTGST for local sales, or IGST for interstate sales (and Cess, if required).
   
10. To see the GST calculation, press Alt+A to view the Tax Analysis, and Alt+F5 for a detailed tax breakup.
    The GST details for each entry is displayed accordingly. If HSN/SAC and tax rates are defined in the sales ledger, the same HSN/SAC appears for each item.
    For TallyPrime 2.1 & earlier, press Ctrl+I to view the Tax Analysis.
    
    The HSN code appears in parentheses, next to the stock item, instead of being displayed in a separate column.
11. Press Ctrl+A to save the voucher.

Create Voucher for Local Sales of Goods/Services with GST

This method is applicable when you sell goods/services to a buyer of the same state as your company location.

In the sales voucher:

1. In Party A/c name, select a party ledger with the State same as the Company’s State.
   You can also select the Cash/Bank ledger.
2. In the Buyer Details screen, ensure that the Place of Supply is the same as the State of the Company.
3. Select the CGST and SGST ledgers.
4. Provide other necessary details, and press Ctrl+A to save the voucher.

Create Voucher for Interstate Sales of Goods/Services with GST

This method is applicable when you sale goods/services to a buyer located at a different state from your company location.

In the sales voucher:

1. In Party A/c name, select a party ledger with State different from the Company’s State.
   You can also select Cash/Bank ledger.
2. In the Buyer Details screen, ensure that the Place of Supply is different from the State of your Company.
3. Select the IGST ledger.
4. Provide other necessary details, and press Ctrl+A to save the voucher.

Create Voucher for Supply to Unregistered Buyers

In the sales voucher:

1. Under the Party A/c name, select the party ledger configured as Unregistered.
2. Select the tax ledger as per the location of the unregistered buyer.
3. Provide other necessary details, and press Ctrl+A to save the voucher.

Transactions with a sale value of more than 1 lakh will appear under GSTR-1 > B2C (Large Invoices); transactions with a sale value of less than or equal to 1 lakh will appear under GSTR-1 > B2C (Small Invoices).

Questions & Answers

1. Does TallyPrime support recording transactions where the buyer and consignee are different?
   Yes. TallyPrime allows you to capture both buyer and consignee details in a sales voucher. This ensures accurate documentation and compliance when goods or services are delivered to a third party.
   In the sales voucher:
   
   1. Under Party Details, press F12 (Configure) > set Provide separate Buyer and Consignee details to Yes.
   2. Under the Consignee (Ship To) section, provide the detailed address where the goods need to be delivered.
      You can print the invoice with the consignee’s place of supply along with buyer address, making the delivery of goods hassle-free.
2. How is the nature of the sale (local or interstate) determined when both buyer and consignee addresses are provided?
   The Place of supply of the consignee determines whether the sale is treated as a local (intra-state) or interstate (inter-state) transaction.
3. How can I record sale of multiple stock items with different tax rates in a single invoice?
   Use the Item Invoice mode in the sales voucher to record sale of multiple stock items.
   In the sales voucher:
   
   1. Enter the details of each stock items, such as Item Name, Quantity, & Rate.
   2. Select the applicable tax ledgers and the GST get calculated for all the stock items.
      When you print the invoice, it displays a proper breakup of the tax rates for each stock item.
4. How can I see the GST portal view of the sales invoice?
   With TallyPrime 3.0 & later, you can view your GST-related data during voucher entry.
   In the sales voucher, press Ctrl+O (Related Reports) and select GST Portal view of Invoice.