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Printing Documents in TallyPrime

Printing in TallyPrime is effortless and easy.

Whether you need a sales invoice, a detailed financial report, a snapshot of your dashboard tiles, or multi-account reports, TallyPrime simplifies your workflow by enabling you to print a wide range of business documents with ease.

To print an invoice or a report, open the invoice or report and press Ctrl+P (Current) to open the Voucher Printing screen. You can configure the invoice or report, as needed and print. 

Use the right print templates and settings to create professional documents that you can print, export, or share instantly via e‑mail or WhatsApp.

Set Up Your Printer Configuration

Before you begin printing your documents, the first step is to align TallyPrime with your physical hardware and business preferences.

• Use your existing or preferred printer and paper size with TallyPrime to get professional results without changing your current hardware.
• Set the number of copies for each voucher once in TallyPrime and enjoy faster, consistent printing every time, without repeating the setup.
• Preview your document before printing to catch errors early and avoid reprints, saving time and paper.

Configure Printing for Invoices/Reports

To ensure efficient and professional printing, you can configure settings, customise formats, and include essential details based on your business needs.

• You can set the number of copies to print so that invoices are automatically generated for customers, transporters, and internal records.
• Update your printer preferences once to ensure high-quality, uniform documents every time, without the need for manual adjustments before each print.
• Lower your operational costs and reduce paper waste during high-volume daily printing by optimising invoice sizes, all while enhancing report clarity with professional titles and subtitles to make reports easier to read and understand.
• Set the right print format for your audience, whether for customers, internal use, or compliance, to ensure every document is professional and fit for purpose.
• Set the appropriate paper type to switch between plain paper and pre-printed stationery effortlessly. This will ensure your business documents always look sharp and professional.
• Maximize efficiency by defining the page range feature to print only the specific sections you need, turning long reports into targeted, paper-saving summaries instantly.

Print Invoices with Party Details

To make your invoices more informative and useful for communication and delivery, you can:

• Include the party contact details in invoices to enable quick communication and professional follow-ups for order confirmations.
• Include the party address in your invoices to ensure accurate deliveries and satisfy your standard billing requirements effortlessly.

Add Business-Specific Details to Invoices

In logistics-heavy businesses, invoices often carry more than just financial details.

With TallyPrime,

• Based on the voucher type you are printing, you can set the Company and Party & Invoice Details, and so on.
• Ensure consistent, professional invoices every time by setting up your company details once. Your business name, address, and key information then appear automatically on every invoice.
• Include bank details in invoices to provide customers with everything they need to complete payments instantly and accurately.
• Use the simple print format to quickly generate invoices for internal reference or fast sharing when a detailed layout is not required.
• Add descriptions for items and ledgers to provide better context and eliminate any ambiguity regarding transaction details.
• Include GST details in invoices to maintain full tax compliance and provide professional transparency to your customers.
• Display previous and current balances in invoices to provide customers with a clear view of their outstanding dues and payment history.
• If your business is into exports,
  • Include marks, container numbers, and package details to simplify your logistics and provide full visibility for shipment tracking.
  • Include LR/RR and vehicle details in your invoices to simplify your transportation logistics and ensure a smooth delivery process.
• Include declarations or terms and conditions in your invoices to clearly communicate business policies and ensure legal transparency with every transaction.

Use and Customise Invoice Template

You can use templates in TallyPrime to print, export, and share your invoices. Based on your needs and preference, you can customise your templates as well.

• If your business wants to highlight invoice status, you can add a watermark like “Paid” or “Cancelled.”
• You can also customise Font & Colour, Image Header & Footer, Custom Fields, and more to match your brand identity.
• Customize your invoices by adding or removing specific fields, such as additional terms and conditions, to ensure your business communication is clear and precise.
• Use bilingual templates for companies in GCC countries to seamlessly print, share, and export your documents in multiple languages.

With this level of flexibility, TallyPrime ensures that printing is not just a routine task but a seamless and efficient part of your business workflow.

Configure Multi-Account Reports

When dealing with multi-account reports, printing becomes more selective.

With TallyPrime, you can:

• Organize your multi-account reports with sorting methods that instantly turn raw data into a structured, professional analysis.
• Focus your reports on relevant business insights by selecting specific groups or ledgers to print, ensuring only the necessary data is presented.
• Optimize your reporting efficiency by defining an alphabetical print range for ledgers, enabling the rapid generation of records for a specific sequence of accounts.

Have any queries related to printing? Refer to the Print – FAQs.

Facing any errors related to printing? Refer to the Printing Errors & Resolutions.