1. Open an invoice, press Ctrl+P (Current) > Ctrl+H (Change Template).
2. Press F9 (Edit Fields Properties).
3. Select any field and press F8 (Reset field) to reset the changes made to the field properties.

To know more, refer to Add or Remove Fields in the Invoice Templates.

You can access the same template in other supported voucher types.

All common configurations saved in a template are applied uniformly across voucher types, while configurations specific to a particular voucher type appear with default settings when selected, which you can modify and save within the same template.

For example, a template is saved for a Credit Note and later accessed for a Sales voucher. In this case, the Show Declaration option is applicable in the Sales Voucher, and the configuration will be displayed with its default value.

If you want completely different sets of fields for different voucher types, such as one layout for Credit Note and another for Sales, you need to save them as different templates with unique fields and configurations.

Yes, you can create custom colours based on your business requirements.

1. Open an invoice, press Ctrl+P (Current) > Ctrl+H (Change Template).
2. Press F8 (Font & Colour).
3. In the Font & Colour Properties screen, select Custom under List of Colours for Theme Colour, Background Colour, or Font Colour.
4. Enter the required values for Red, Green, and Blue.
   
5. Press Ctrl+A to save the custom colour.
6. Press Ctrl+A to save in the Font & Colour Properties screen.
   You will see the Custom colour applied to the font, theme, or background of the invoice.

You can also define custom Font colour and Background colours for each field, using the Edit Field Properties option.

• Theme is used to apply colour to the specific sections/headers depending on the layout design.
• Background Colour is used to apply colour to the entire invoice page.

The Theme Colour is applied on top of the Background Colour, which helps each section stand out clearly and remain visually distinct.

No Change ensures that all the previously applied settings such as font, theme colour, background colour and font colour at template level or field level are retained.

Auto means-font colour would be applied automatically on the basis of theme colour and background colour chosen to keep the text clear and readable in the invoice.
Although, you can still choose the font colour from the list of options provided.

You can add up to two custom fields in each section.

If you try to add more than two custom fields, you will see the following message:
“You have exceeded the maximum custom fields allowed for this section. Press any key to continue.”

To know more, refer to Add Custom Fields.

In TallyPrime, separate templates are provided to print the invoice in bilingual format.

If your company is set up for GCC, you can use Bilingual templates along with the templates that are printed in English.

1. Open the invoice, press Ctrl+P (Current) and Ctrl+H (Change Template).
2. In the Invoice Template screen, press F2 (Template List) to open the List of Templates along with the Bilingual templates.
   Alternatively, press left or right navigation key to view the the Bilingual templates and set is as default.

1. To use the Template 6 (multiple addresses) for your invoice, ensure that you have selected the multiple addresses against the configuration ‘Multi -Address details’ under F4 (Add/Remove Fields).
   Open the invoice, press Ctrl+P (Current) > Ctrl+H (Change Template) > F4 (Add/Remove Field).
2. Select Multi-Address details and press Enter.
3. In the Multi-Address screen, select enter the addresses from the List of Address Types.
   
4. Press Ctrl+A to save.

If you have not enabled the Multi-Address Details option using F4 F5 (Add/Remove Fields), you will receive a prompt to enable Multiple Addresses for the Company.

To enable Multiple Addresses for your Company,

1. Press F11 > set the option Enable multiple addresses to Yes.
   Alternatively, from the Company Features Alteration screen, press Ctrl+I (More Details) > Multiple Addresses.
2. In the Address Type screen, provide multiple address types for your company.
3. Press Ctrl+A to save.

Refer to Set Up Multiple Address for Company for more information.

Now, you can follow the above-mentioned steps to update and save the addresses in the Multi-Address screen.

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Yes, once you add and save the fields in the Create/Alter Custom Field screen, you can configure the details added through the Add/Remove Field.

1. Open the invoice, press Ctrl+P (Current) > Ctrl+H (Change Template) > F6 (Add/Remove Field).
2. Select any option and press Enter to enable/disable it or update the value/values, as needed.

Once the custom field is added in the template, it will appear enabled by default under the Add/Remove Field section to enable or disable, as needed.

Yes, you can set a different default template for each voucher types.

1. Press Alt+G (Go To) > Alter Master > Voucher Type > select from the List of Voucher Types and press Enter.
2. In the Voucher Alteration screen, set a template as Default template to print from the List of Templates.
3. Press Ctrl+A to save.

You can see the currently selected template in the Voucher Printing screen, where the Template Name gets displayed in the Voucher Printing screen.

No, you cannot view templates saved for All Companies from the Voucher Type Alteration screen. Since the voucher type is company-specific, views saved at the All Companies level will not be available to select.

You will only be able to see the default Tally Classic Format, Predefined Templates, and Saved Templates for This Company.

The default template is applied based on the following priority order:

1. Voucher Type
2. This Company
3. All Companies

This means the template set at the Voucher Type level gets the highest priority.

If no default template is set, then the Tally Classic Format will be used.

If you delete the saved template file (user-saved template), the template will not load.

In this case, you will see an error message stating the template no longer exists.

After that, you need to select another template.

1. Open the invoice, press Ctrl+P > Ctrl+H> Select your preferred template> F4 (Add/Remove Field) > QR Code size for e-Invoice.
2. In the Party and Invoice Details screen, select the sizes for QR code and save.

No, you cannot define different colours for each section of the invoice.
You can only apply a single colour for specific sections within a template, using the Invoice Theme Colour option in the Font & Colour Properties screen.

No, you cannot change the font, font color, size, background color, and alignment for all fields at once.

The Font and Font Colour can be changed using the F8 (Font & Colour) option at template level. To know more, refer to Update Font & Colour of Template.

You can customise properties such as Size, Background Colour, Font, Font Colour and alignment using the F9 (Edit Field Properties) option, one field at a time. To know more, refer to Edit Field Properties.

This gives you the flexibility to configure each field individually based on your business requirements.

No, you cannot drag and drop fields or change their position in the template.

The position of fields within a layout is fixed based on the predefined design of that layout.

Yes, you can export and share invoice templates.

Currently, templates can be exported and shared only in JPEG and PDF formats.

No, you cannot delete all user-created templates at once.

You can delete only one template at a time.

1. Open an invoice, press Ctrl+P (Current) > Ctrl+H (Change Template) and press the left or right navigation arrows to view the templates.
2. Press Alt+D (Delete) to delete the template.

In the default invoice format (Tally Classic Format)of TallyPrime, you can edit the invoice by enabling or disabling configurations, as needed. However, visual properties such as font, colour, and layout design cannot be customised.

Note: You can use the Template 7 – Tally Classic, which is similar to the default invoice format of TallyPrime and customise, as needed.

No, Custom fields are template-specific and cannot be shared across templates.

If you want to use the same Custom field in another template, you need to create it again in that template.

The character limits for Custom fields are as follows:

• Field Title: Up to 150 characters
• Field Value: Up to 251 characters

If the template has not been modified, you can directly apply it using the Use Template option. However, if you perform any action to customize the template, the same option will function as Save & Use Template, allowing you to save the template along with the changes before applying it.

Prefer Use Template option to use the template only once, without saving it. Use Set as Default option when you want to make the template the default for future use.

If your default template is deleted, the next available default template according to the following priority, will be used as the default template.

• Voucher Type
• This Company
• All Companies

In case, there are no other templates available, the default invoice format of TallyPrime will be used.

If a template is not compatible with the file format during export or share, the default invoice format (Tally Classic Format) of TallyPrime will be used.

The templates do not support tax-related fields such as VAT, Service Tax, and Excise.

To print these fields, you need to use the default invoice format of TallyPrime which is Tally Classic Format.

No, once a template is deleted, it cannot be restored.

For the invoice templates, only Neat mode is available for printing.

1. Open an invoice and press Ctrl+P (Current) > Ctrl+H (Change Template) > F9 (Edit Field Properties).
2. In the template, select the ‘Draw/Upload Signature’ field, then press F6 (Edit Properties) or Ctrl+Enter to upload your signature image.

The Tally Classic option is provided to support specific use cases and is meant for occasional use, not for frequent switching between templates. Since users can navigate to Tally Classic from either the default template or any other template, it is not always possible to determine which template they would want to return to. Hence, a toggle to switch back has not been provided, and users can manually select their preferred template as needed.

You can upgrade to TallyPrime Release 7.1 only if you have a valid TSS. Once upgraded, your pre-defined and saved templates, including any personalised ones, will continue to work without any impact, even if your TSS expires later.

Yes, you can save the template as the configurations and settings applied in Print will also be used for Export and Share, ensuring consistent output across all formats.

Yes, you can configure terms and conditions for each voucher type and can create multiple sets based on your requirements and select the most suitable one while printing the invoice.

No, there are no specific size requirements. You can add images for the header, footer, signature, logo, or watermark without any predefined size restrictions in TallyPrime.

Yes, you can add customised fields (UDF) using the Custom Fields option.

1. Open any invoice (for example, Sales).
2. Press Ctrl+P (Current) > Ctrl+H (Change Template) > F7 (Custom Field).
3. Select the relevant section where you want to add the field.
4. In the Custom Field, enter as Enter Code Expression.
5. Specify the Field Title and enter the System Formula in the Field Value.

No, custom fields cannot be added directly to the item table, as item-specific details may change and are not consistent across all items; such information should be captured in the transaction itself so that it can be displayed and used appropriately in reports and print formats.

The number of items that can be accommodated depends on factors such as the number of fields enabled and the font size selected; however, the new templates are designed to accommodate approximately 20–30% more items compared to the current invoice format.

You can do this using one of the following ways.

• Select A5 page size to print on half an A4 sheet.
• Use your printer settings such as Pages per sheet (this option name may vary). Select the required setting, and the printer will automatically arrange the output.

You can print invoices on pre-printed paper such as letter heads by adjusting the invoice height, width, and margins while printing in TallyPrime. This helps you continue using your existing stationery while ensuring clean and professional invoice printing.

1. Open the invoice, press Ctrl+P (Current) > F12 (Configure).
2. Configure Set Height/Width of Invoice to Auto or Manual, as needed.
   1. Auto: The height and width of the invoice is set by the system.
   2. Manual: Enter height and width of the invoice.
      1. Height of normal invoice (in Inches): In the Printer Settings sub-screen, enter the height of the invoice.
      2. Width of normal invoice (in Inches): In the Printer Settings sub-screen, enter the width of the invoice.
3. Top Margin of Normal Invoice (in Inches): In the Printer Settings sub-screen, enter the required top margin for the invoice based on your printing alignment needs..
4. Left Margin of Normal Invoice (in Inches): In the Printer Settings sub-screen, enter the required left margin for the invoice based on your printing alignment needs.