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Record Job Work Out Orders in TallyPrime – Principal Manufacturer

Once you set up TallyPrime for Job Work Orders, as a principal manufacturer, you can record: 

• Job Work Out Orders to account for the tasks assigned to the job worker.
• Material Out vouchers for the raw material sent to the job worker.
• Material In vouchers for the finished goods received from the job worker.
• Purchase of job work service from the job worker.
• Payment made to the job worker.

TallyPrime also provides you with a wide range of job work orders reports to stay informed about job work in TallyPrime.

Record Job Work Out Order

In TallyPrime, you can record Job Work Out Order for:

• Stock Items without BoM.
• Stock Items with BoM when the components are involved.
  For example, for a pressure cooker, the components are body, top, gasket, valve, and whistle.

Record Job Work Out Order for Stock Items Without BoM

1. 1. Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
      Alternatively, Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
   2. Party A/c name: Select the ledger created for the Job Worker, and press Enter.
      The Dispatch Details screen appears.
   3. Provide the dispatch details.
      1. Dispatched through: Enter the mode of transportation or the type of vehicle. For instance, truck.
      2. Destination: Enter the address of the job worker.
      3. Carrier Name/Agent: Enter the name of the carrier or the logistic agency through which the raw materials are to be sent to the job worker.
      4. Bill of Lading/LR-RR No.: Enter the Bill of Lading/LR-RR No.
      5. Date: Enter the date of dispatch.
      6. Motor Vehicle No.: Enter the registration number of the vehicle through which the raw materials are to be sent to the job worker.
      7. Mode/Terms of Payment: Enter the mode of payment. For example, cheque or cash.
      8. Duration of Process: Enter the duration (number of days or weeks) required to complete the job work.
      9. Nature of Processing: Enter the nature of work to be done on the raw materials. 
         For instance, when you send rods for painting, the nature of processing is application of paint on the rod.

         Providing details in Duration Of Process and Nature of Processing in Job Work Out Order is not mandatory. However, while transferring the goods to the Job Worker it is must to define the Nature of Processing. When material transfer out are recorded by tracking the Job work Out Order then Duration and Nature of Processing details will get captured automatically.

         
      10. Press Ctrl+A to save the dispatch details.
          The Party Details screen appears.
   4. Provide the party details, or validate the details provided in the party ledger, and press Ctrl+A to save.
      
   5. Enter the Order No.
   6. Select the Stock Item.
      The Item Allocations screen appears.
   7. Specify the Item Allocations.
      1. Track Components: No, for an item without Bill of Materials. 
      2. Due on: Enter the date of completion of the job work.
      3. Godown: Select the appropriate Godown.
      4. Quantity: Enter the quantity of the stock item.
      5. Enter the Rate, and the Amount gets calculated.
      6. Press Ctrl+A to save to save Item Allocations details.
   8. Enter other necessary details in the voucher, as needed.
      
   9. Press Ctrl+A to save the voucher.

Record Job Work Out Order for Stock Items With BoM

You just need to follow the procedure to record Job Work Out Order for Stock Items without BoM with the following following changes.

1. Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
   Alternatively, Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
2. Specify the Item Allocations.
   1. Track Components: Yes, for an item with Bill of Materials. 
   2. Due on: Enter the date of completion of the job work.
   3. Godown: Select the appropriate Godown.
   4. Quantity: Enter the quantity of the stock item.
      The Component Allocations screen appears.
   5. Specify the Component Allocations.
      1. Specify the Component Allocations for the stock item or validate the same based on the Bill of Materials.
         To know how to specify Bill of Materials for a specific Stock Item, refer to the Create/Alter Stock Item – Finished Goods With Bill of Materials section in the Set Up TallyPrime for Job Work Orders topic.
         
         
      2. Press Ctrl+A to save the Component Allocations details.
         The Item Allocations screen appears.
   6. Enter the Rate, and the Amount gets calculated.
      
   7. Press Ctrl+A to save the Item Allocations details.
3. Enter other necessary details in the voucher, as needed.
   
4. Press Ctrl+A to save the voucher.

For instances such as job work delivery failure and incomplete delivery, you can pre-close job work orders in TallyPrime.

You can view all the Job Work Out Orders in the Job Work Out report. Moreover, you can also refer to Job Work Orders Summary to view all the vouchers recorded for job work out.

Account for Raw Material Sent to Job Worker with Material Out Voucher

1. Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Material Out and press Enter.
   Alternatively, Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Material Out and press Enter.
2. Party A/c name: Select the ledger created for the Job Worker and press Enter.
   The Order Details screen appears.
3. Specify the order details.
   1. Order No(s): Select the job work out order(s) against which you are recording the Material Out voucher.
      As you enter the Order No., the other details get prefilled based on the details entered in the Job Worker Out Order.
   2. Specify Other References and Terms of Delivery, if needed and applicable.
   3. Dispatch Doc No.: Enter the appropriate document number.
      
   4. Press Ctrl+A to save the Order Details.
      The Party Details screen appears.
4. Provide the party details, or validate the details provided in the party ledger.
   
   The Stock Items appear based on the Bill of Materials specified in the Stock Item master.
5. Specify the Destination Godown.
6. Press Enter on a stock item.
   The Item Allocations screen appears.
7. In the Item Allocations for each stock item, specify the Godown and press Ctrl+A to save.
   
8. Enter other necessary details in the voucher, as needed.
   

   If you do not want to show amount chargeable for the raw materials provided to your job worker, then you can choose to record zero-valued entries for Material Out voucher type.

9. Press Ctrl+A to save the voucher.

Once you record the Material Out Voucher, you can view the entry in the Material Out Register and check the Stock With Job Worker.

Account for Finished Goods Received from Job Worker with Material In Voucher

1. Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Material In and press Enter.
   Alternatively, Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Material In and press Enter.
2. Party A/c name: Select the ledger created for the Job Worker and press Enter.
   
3. The Order Details screen appears.
4. Specify the order details.
   1. Order No(s): Select the job work out order(s) against which you are recording the Material Out voucher.
      As you enter the Order No., the other details get prefilled based on the details entered in the Job Worker Out Order.
   2. Specify Other References and Terms of Delivery, if needed and applicable.
   3. Challan No.: Enter the appropriate challan number.
      
   4. Press Ctrl+A to save the Order Details.
      The Party Details screen appears.
5. Provide the party details, or validate the details provided in the party ledger.
   
   The Stock Items appear based on the Bill of Materials specified in the Stock Item master.
6. Specify the Source Godown.
7. Press Enter on a stock item.
   The Item Allocations screen appears.
8. Specify the Godown and press Ctrl+A to save.
   
9. Enter other necessary details in the voucher, as needed.
   
10. Press Ctrl+A to save the voucher.

Once you record the Material In Voucher, you can view the entry in the Material In Register report.

Record Purchase of Job Work Service from a Job Worker

You need to ensure the following: 

• Record the purchase voucher based on the finished goods delivered by the job worker.
• For partial delivery of finished goods, record the purchase voucher for the quantity received from the job worker.

1. Press Alt+G (Go To) > Create Voucher > press F (Purchase).
   Alternatively, Gateway of Tally > Vouchers > press F9 (Purchase).
2. Supplier Invoice No.: Enter the invoice number of the sales invoice shared by the job worker against the job work out order.
3. Party A/c name: Select the ledger created for the Job Worker and press Enter.
4. Purchase ledger: Select the ledger for accounting purchases.
5. Specify the stock item details.
   1. Select the stock items received from the job worker as finished goods.
      The Item Allocations screen appears.
   2. Specify the Godown and press Ctrl+A to save.
      
6. Enter other necessary details in the voucher, as needed.
   
7. Press Ctrl+A to save the voucher.

Record Payment Made to Job Worker

1. Press Alt+G (Go To) > Create Voucher > press F5 (Payment).
   Alternatively, Gateway of Tally > Vouchers > press F5 (Payment).
2. Account: Select the appropriate ledger created for Cash or Bank.
3. Particulars: Select the ledger created for the job worker.
4. Amount: Enter the amount paid to the job worker.
   The Bill-wise Details screen appears.
5. Provide the bill references.
   1. Agst Ref: Select the Supplier Invoice No. against which the payment is being made.
      
   2. Press Ctrl+A to save the bill-wise details.
6. Enter other necessary details in the voucher, as needed.
   
7. Press Ctrl+A to save the payment voucher.

Job Work Order Reports

TallyPrime provides you with the following reports to refer to at various stages in the job work cycle:

• Job Work Out Orders
• Job Work Orders Summary
• Components Order Summary
• Job Work Out Orders Book
• Material Out Register
• Material In Register
• Material Movement Register
• Stock With Job Worker
• Issue Variance Analysis
• Receipt Variance Analysis
• Stock Ageing Analysis

Job Work Out Orders

1. Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
   Alternatively, Gateway of Tally > Vouchers> press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
   
2. Select a row and press Shift+Enter to view more information such as Narration and Stock Items.
   

You can configure the report, based on the values you want to view.

• Press F12 (Configure).

You can also view the Columnar report:

• Press F8 (Columnar) and then configure it to view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period.
  

The Job Work Out Orders report does not have any impact on the inventory or books of accounts and is meant only to gain the information on your Job Work Out Orders.

Job Work Orders Summary

1. Press Alt+G (Go To) > type or select Job Work Order Summary, and press Enter.
   Alternatively, Gateway of Tally > Display More Reports > Job Work Reports > Orders, and press Enter.
   
2. Press F8 (Job Work Out).
   
   You can view the Ordered Quantity and Balance Quantity and also identify if an order is completely or partially fulfilled by the job worker.
3. Press F5 (Party-wise) to view the report based on vouchers recorded for job workers.
   

Components Order Summary

The Components Order Summary report shows:

• Quantity of components for which job work out orders are recorded.
• Quantity pending to be delivered to job worker for the job work. 
  With the Balance quantity column, you can also identify the partial dispatch of components.
  

1. Press Alt+G (Go To) > type or select  Job Work Components Order Summary and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Components and press Enter.
2. Press F8 (Job Work Out).
   
3. Press F5 (Party-wise) to view the report based on vouchers recorded for job workers.
   

You can also configure the Job Orders Summary and Component Orders Summary reports, based on the values you want to view.

1. Press F12 (Configure).
2. Show Outstanding Job Orders: This option enables you to view the job work in orders that are not cleared yet.
3. Show Cleared Job Orders: This option enables you to view the job work in orders against which you have delivered the finished goods and are cleared.
   

Knowing the outstanding and cleared job orders along with the balance quantity helps you take actions and adjust payments to the job worker accordingly.

Job Work Out Orders Book

• Press Alt+G (Go To) > type or select  > Job Work Out Orders Book and press Enter.
  Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Job Work Out Orders Book and press Enter.
  

You can configure the report, based on the values you want to view.

• Press F12 (Configure).

You can also view Columnar report.

• Press F8 (Columnar) and then configure it to view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period.

Material Out Register displaying the raw material sent to the job worker

1. Press Alt+G (Go To) > type or select  > Material Out Register and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Material Out Register and press Enter.
2. Drill down from the required month.
   For example, March.
   
3. Select a row and press Shift+Enter to view more information.
   

You can configure the report, based on the values you want to view.

• Press F12 (Configure).

You can also view Columnar and Extract reports:

• Press F8 (Columnar) and then configure it to view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period.
• Press Alt+F8 (Extract), if you want to view the Inwards and Outwards Quantity.

Based on the quantity of raw material you have dispatched, you can check the finished goods received from the job worker, and address discrepancies, if any.

Material In Register displaying finished goods received from the job worker

1. Press Alt+G (Go To) > type or select  > Material In Register and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Material In Register and press Enter.
2. Drill down from the required month.
   For example, March.
   
3. Select a row and press Shift+Enter to view more information.
   

You can configure the report, based on the values you want to view.

• Press F12 (Configure).

You can also view Columnar and Extract reports:

• Press F8 (Columnar) and then configure it to view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period.
• Press Alt+F8 (Extract), if you want to view the Inwards and Outwards Quantity.

Based on the quantity of finished goods received from the job worker, you can make the payment to the job worker or address discrepancies, if any.

Material Movement Register

1. Press Alt+G (Go To) > type or select  > Material Movement Register and press Enter.
   Alternatively, Gateway of Tally > Display More Reports > Job Work Reports > Material Movement Register and press Enter.
2. Press F8 (Job Work Out).
   

Column Description of Material Movement Register

The following table describes the entities in the columns of Material Movement Register:

Stock With Job Worker displaying the raw material sent to the job worker

1. Press Alt+G (Go To) > type or select  > Stock with Job Worker and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > With Job Worker and press Enter.
2. View Movement Analysis to view the Inward and Outward movement of stock along with the Quantity, Rate, and Value.
   1. Press Ctrl+H (Change View).
   2. Select Movement Analysis and press Enter.
   3. Press F4 (Stock Group), select the Stock Group, and press Enter.
      
3. Press Ctrl+H (Change View), select Stock Ageing Analysis and press Enter.
   To know more about Stock Ageing Analysis, refer to the Stock Ageing Analysis section.

You can configure the report, based on the values you want to view.

• Press F12 (Configure).

When you know the quantity of raw materials with the job worker, you know the amount of finished goods to be delivered. You can also follow up with the job worker for the finished goods.

Issue Variance Analysis

When you give raw materials to a job worker, you expect the finished goods to match the materials issued. However, the quantity received might differ. Issue Variance Analysis helps identify discrepancies between the raw materials issued and the finished goods delivered.

The table below explains the concept of Variance Quantity in the Issue Variance Analysis report.

1. Press Alt+G (Go To) > type or select  > Issue Variance Analysis and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Issue Variance and press Enter.
2. Press F8 (Job Work Out).
3. Select a row and press Shift+Enter to view more information.

You can further configure the report:

• Press F5 (Party-wise) to view vouchers recorded for job workers.
• Press Ctrl+B (Basis of Value) and set Show Goods delivered but orders not raised as Yes.
  You can know if there are goods delivered but orders not raised.

Once you know the variance in quantity received, you can communicate with your job worker and adjust payments accordingly.

Receipt Variance Analysis

When you issue raw materials to a job worker, you expect the finished goods to match. However, the quantity received might differ. Receipt Variance Analysis helps identify discrepancies between the raw materials issued and the finished goods delivered.

The table below explains the concept of Variance Quantity in the Receipt Variance Analysis report.

1. Press Alt+G (Go To) > type or select  > Receipt Variance Analysis and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Receipt Variance and press Enter.
2. Press F8 (Job Work Out).
3. Select a row and press Shift+Enter to view more information.
   

You can further configure the report:

• Press F5 (Party-wise) to view vouchers recorded for job workers.
• Press Ctrl+B (Basis of Value) and set Show Goods delivered but orders not raised as Yes.
  You can know if there are goods delivered but orders not raised.

Once you know the variance in quantity received, you can communicate with your job worker and adjust payments accordingly.

Stock Ageing Analysis

The information about the age of the stock helps you plan the dispatch of raw materials, based on first in and first out (FIFO) or any other business practices that you follow.

1. Press Alt+G (Go To) > type or select  > Stock Ageing Analysis and press Enter.
   Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Ageing Analysis and press Enter.
2. Change the Ageing Period.
   1. Press F6 (Ageing Period).
   2. Alter the ageing period, as needed.
      
   3. Press Ctrl+A to save.