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Record Employer’s Contribution for PF, ESI, NPS, and PF Admin Charges in TallyPrime

When you process salaries, employee statutory deductions are recorded automatically. To make statutory payments to the Government, you must also record the employer contributions towards PF, ESI, NPS, and PF Admin Charges.

Before you begin | Prerequisites

1. Enable Payroll
2. Ensure that you have created the following:
   1. Employer Contribution Pay Heads 
   2. PF Payable Ledger
   3. PF Admin Expense Ledger

Record Employer’s Contribution for PF, ESI and NPS

In the Payroll voucher:

1. Press Ctrl+F (Autofill) button.
   
2. In the Autofill screen, select the relevant option from the Process List.
   • PF Contribution
   • ESI Contribution
   • NPS Contribution
3. Payroll/Bank/Cash Ledger: Select the required payable ledger from the List of Ledger Accounts.
   The amount is automatically calculated based on the formula defined while creating the pay head.
   
4. Press Ctrl+A to save the voucher.

Similarly, you can record the Employer’s Contribution for ESI and NPS.

Record Employer’s Contribution to PF Admin Charges

1. Press Alt+G (Go To) > Create Voucher > press F7 (Journal).
2. Press Ctrl+F (Autofill) button.
   
3. In the Autofill screen, select Type of transaction as PF Other Charges.
4. Enter the Statutory Ledger details.
   1. Expense Ledger: Select the ledger you have created to record PF Admin expenses.
   2. Admin Charges (A/c No. 2): Select the appropriate PF Admin Pay Head.
   3. EDLI Contribution (A/c No.21): Select the appropriate EDLI Contribution Pay Head.
   4. EDLI Admin Charges (A/c No.22): Select the appropriate EDLI Admin Charges.
      
5. Press Ctrl+A to save the voucher.