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Record Debit Note for Purchase Returns and Increase in Purchase Value

Debit Note is a document issued to a party stating that you are debiting their Account in your Books of Accounts for the stated reason or vise versa. It is commonly used in case of Purchase Returns, Escalation/De-escalation in price, any other expenses incurred by you on behalf of the party etc.

Record Purchase Returns

Debit Note can be entered in voucher or invoice mode.

1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
   Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in this case).
   1. Party A/c Name: Select the party name.
   2. Party Details: Provide the Supplier details. You can also provide the Receipt or Order details as per your invoice requirements. You can also enter the Original Invoice No. and Date, against which this purchase return is being recorded.
      If you do not see the Party Details screen with options for Original Invoice No. and Date, press F12 (Configure), and set Provide Dispatch, Order, and Export/Import details to Yes.
   3. As always, you can press Ctrl+A to save and proceed.
3. Select the Purchase ledger to allocate the stock items.
4. Provide the stock item details.
   As in other transactions, you can create the item on the fly by pressing Alt+C.
   1. Select the stock item.
   2. Enter the Quantity. The Rate will be auto-filled, based on the rate entered in the previous transaction. However, you may choose to enter the Rate. The Amount appears automatically.
5. Select the bill-wise details.
   1. Press F12 (Configure) > set Use default Bill-wise details for Bill Allocation to No.
      Henceforth, you can select the bill references in the Bill-wise Details screen, until you change the option in F12 (Configure) of the invoice.
   2. Select Agst Ref, as the payment has not been received against the purchase.
6. Provide Narration, if needed.
   
   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
7. Accept the screen. As always, you can press Ctrl+A to save.

Account for Increase in Purchase Value

You may want to account for an increase in purchase value. For this you can record a transaction in credit note by selecting the purchase ledger in invoice mode as well.

1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Credit Note > and press Enter.
   Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Credit Note > and press Enter.
2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in this case).
3. Select the Party A/c Name and provide the supplier details. You can also enter the Original Invoice No. and Date, against which this transaction is being recorded.
   If you do not see the Party Details screen with options for Original Invoice No. and Date, press F12 (Configure), and set Provide Receipt, Order, and Export/Import details to Yes.
4. In the Ledger Account field, press Enter on Show More > select the purchase ledger to allocate the stock items.
5. Provide the stock item details and enter the amount.
6. Select the bill-wise details against which this transaction is being recorded.
   
   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
7. Accept the screen. As always, you can press Ctrl+A to save.