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Print Invoices and Reports in TallyPrime

In TallyPrime, easily print invoices, financial reports, and other business documents, as and when you need. You can also configure for printing at the application level to apply the settings to all printing jobs. Further, you can configure printing for each invoice/report separately to save paper, view invoice/report details, and more.

Configure for Printing Documents

Set print configurations at application level to apply for printing all documents. 

1. Press Alt+P (Print) > Configuration.
2. Set the default printer for printing documents
   1. Under Print Configuration, select Printer > press Enter. 
   2. Select the required printer from the List of Printers, and save.
      
      If you want to add Digital Signature, select Microsoft Print to PDF and provide the Digital Signature details.
   3. Set number of invoices copies you want to print.
      1. Under Print Configuration, select Set no. of copies for printing vouchers > press Enter.
      2. Specify the number of copies that you want to print for each voucher type, and save.
         
         Next time you print an invoice, the printer will by default print the exact number of copies you have set in this screen.
   4. Set preview before printing as default.
      1. Under Print Configuration, select Set Preview as Default > press Enter to set it as Yes.
         
         Next time you print a document, the cursor will by default appear on the Preview button on the Print screen. On pressing Enter, you can preview the document for printing.
         If you have Set Preview as default to No, then the Print button is selected by default. You can still preview by pressing I (Preview).

Some of these configurations can be overridden by setting up print configurations at the individual invoice and report level. The following sections are a few examples of the print configurations for invoices/reports. You can explore and set other configurations accordingly, as needed.

Print Invoices in Simple Format

This is applicable to outgoing documents like Sales Invoice, Receipt Voucher and so on and supported only on printers with Neat Mode print format.. 

1. Ensure that the Print Format is set to Neat Mode in TallyPrime.
   Open a sales invoice, Ctrl+P (Print) > C (Configure) > F8 (Print Format) > Neat Mode.
   
2. Press C (Configure) > select Use Simple Invoice format > press Enter to set it as Yes.
   Setting this option to No will print the document in Commercial format.
   
   Next time you print a sales invoice, it gets printed in Simple format.
   

Print Reports with Company Address

1. Press Alt+P (Print) > Configuration.
   Alternatively, open any report and press Ctrl+P (Current) > C (Configure).
2. Under Print Configuration, 
   
   1. Set Show Company Name to Yes.
   2. Set Show Company Address to Yes.
3. If you have enabled and created multiple addresses for the company,
   1. Under Print Configuration, select Type of Address and press Enter to open the Company Details subscreen. 
      
      The Type of Address is by default set to Primary.
   2. If you want to set a different address as your Company Address, select a address from the List of Address Types.
4. Select Preview to view the Company address in the invoice.
5. Click Print to print the invoice. 

The company address appears printed on the report.

Set Paper Size and Print Size

 You can set the paper size and print size at both application level and invoice/report level when selecting the printer.

1. Press Alt+P (Print) > Configuration > Printer.
   To set paper and print size from an invoice or report, press Ctrl+P (Current) > C (Configure) > Printer.
   
2. In the Printer Settings subscreen, select a Printer Name from the List of Printers.
   
3. Select the required Paper Size.
   
4. Click OK to save. 

Set Number of Copies for Printing

As per your invoice printing requirements, you can print one or more copies of your invoices. Also, you can mark them as original, duplicate, triplicate, quadruplicate, and extra copies, based on the type of copies you want to print. 

1. On any invoice or report, press Ctrl+P (Current) > F5 (No. of Copies).
2. In the Printer Settings sub-screen, enter a number for Number of copies.
3. Select the Type of Copy and save.

If you want to print only one type of copy – Original/Duplicate/Triplicate/Quadruplicate/Extra Copy, set the Number of copies to 1, and select the required Type of Copy.

Print Invoices with Company Details and Company Logo

In TallyPrime, you can add your company logo and other company details in the printed copy of invoices and reports by setting up the application level configuration for print.

1. Press Alt+P (Print) > Configuration.
2. Under Company Details, set Include company logo, Company Name and Company Address options to Yes.
   
   Next time you print an invoice or report in TallyPrime, it will get printed with the company logo, Company Name, and Company Address.

If you do not want to set up printing company details like the Company Name and Address at the application level, you can do so from selected invoices or reports, as well.

1. From any invoice or report, press Ctrl+P (Current) > Alt+F7 (Company Details).
   
2. In the Company Details screen, set Show Company Name and Show Company Address to Yes. 
   
   •  

Print Invoices and Reports with Titles/Subtitles

You can update the title and subtitle of an invoice based on your party, business type, or type of invoice, such as GST or other taxations.  Similarly, you can print your reports with a title and subtitle based on the period or purpose of the report.

1. From any invoice or report, press Ctrl+P (Current) to open the Print sub-screen and press F7 (Title).
   Alternatively, from the Print sub-screen, select C (Configure), type or select Title or Subtitle under Header Information
2. In the Header Information sub-screen, provide the required Title and Subtitle for the document and save.
   

Print Invoices with Party Contact Details

Before printing invoices with contact details of the party, ensure that the party ledger has the required contact details. You can also update the details using the Ledger Contact Details report. 

1. Ensure that the party ledger has the required contact details.
2. From the particular invoice, where you have updated contact details for the party ledger, press Ctrl+P (Current) > C (Configure).
   
3. Type or select Show Contact details and set it to Yes. 

The selected party contact details will now be printed on the voucher successfully.

Print Invoices with Party Address

You can print invoices with your party address. If you have multiple addresses set for your party, you can select to print a particular address in the invoice as your Party Address. 

Print party address from party ledger

1. Ensure that you have the party address updated in the party ledger.
2. Open the invoice and press Ctrl+P (Current) > C (Configure).
3. Print the invoice with address as in the party ledger.

   1. Under Print Configuration, set Show Name and Address from Party Master to Yes.

   2. Select Preview to view the party address in the invoice.
   3. Press Ctrl+A to save the configuration and click Print to print the invoice. 

Print party address from the invoice

1. Ensure that you have entered the correct party address in the Party Details screen while recording the invoice.
2. Open the invoice and press Ctrl+P (Current) > C (Configure).
3. Print the invoice with address as entered during invoice entry.
   

   1. Under Print Configuration, set Show Name and Address from Party Master to No.
         The party address from the invoice is automatically considered for printing.

   2. Select Preview to view the party address in the invoice.
   3. Press Ctrl+A to save the configuration and click Print to print the invoice. 

Print the party and consignee address from the invoice

1. Ensure that you have the Buyer (Bill to) and Consignee (Ship to) address in the Party Details screen while recording the invoice. 
2. In the Party Details screen, press F12 (Configure) to set Provide separate Buyer and Consignee details to Yes. 
   
3. Open the invoice and press Ctrl+P (Current) > C (Configure).
4. Print the invoice with the Buyer (Bill to) and Consignee (Ship to) addresses, as entered during invoice entry.
   1. Under Print Configuration,
      1. Set Show Consignee details to Yes.
      2. Set Show Name and Address from Party Master to No.
         The party and the consignee addresses from the invoice are automatically considered for printing.
   2. Select Preview to view the addresses in the invoice.
   3. Press Ctrl+A to save the configuration and click Print to print the invoice. 

Print Previous Balance and Current Balance in Real Time

When you record multiple transactions with the same party on the same day, the latest balance (the Previous Balance and the Current Balance) will reflect the values as per the current date. 

Say, you have a ledger with a balance of Rs 3000 Dr.

1. Record a sales transaction, (say, Voucher No. 101) with an invoice amount of Rs 10,000.
2. Print Voucher No. 101.
   1. Press Ctrl+P (Current) > C (Configure).
   2. Under Party Details, enable the Show Previous and Current Balances of Ledger option.
      The Previous Balance will appear as Rs 3000 and the Current Balance will be Rs 13,000.
      
   3. Record another sales transaction, (say, Voucher No. 102) with the same ledger with an invoice amount of Rs 10,000.
   4. Print Voucher No. 101 again.
      The Previous Balance will appear as Rs 13,000 and the Current Balance will be Rs 23,000, ensuring that the combined values are reflected from both the invoices. 
      

Print Reminder Letters/Confirmation of Accounts

When you have outstanding amounts to be received from your parties, the Bills Receivable report in TallyPrime displays all such dues. To receive the due amounts on time, you can print reminder letters to send to your parties. 

1. Open the Bills Receivable report, and press Ctrl+P (Current) > C (Configure).
2. Under Report Type, select Reminder Letter.
   
3. Configure and print the Reminder Letter. 

Print All Tiles or Specific Tiles in Dashboard

Just like any other report in TallyPrime, you can print Dashboard or even specific tiles, as needed. 

1. To print a specific tile in Dashboard, press Ctrl+P (Current).
   To print all the tiles, press Alt+P (Print) > All Tiles and press Enter.
2. Configure and print the tile.

Printing Multi-Account Reports

You can print the primary Books of Accounts, like the Cash and Bank Books, Account Ledgers, Sales and Purchase Registers and so on, without having to select the accounts one at a time and printing them. To know more, refer to the Printing Multi-Account Reports topic.

1. In TallyPrime, press Alt+P (Print) > Others.
2. Select Show More > and press Enter to view all the reports supported for multi account printing.
3. Select the required report and press Enter, and then print the required reports.