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Set Up Party Ledgers in TallyPrime

In TallyPrime, you can set up party ledgers to record transactions with your customers or suppliers and track their outstanding receivables and payables.

Create a ledger under Sundry Creditor or Sundry Debtor for the party.

Set Up for Maintaining Balances Bill-by-Bill

1. Press F11 (Features) > set Enable Bill-wise entry: Yes.
2. Set up the party ledger for maintaining balances bill-by-bill
   1. Press F12 (Configure) and set Maintain balances Bill-by-Bill: Yes.
      
   2. In the Ledger Creation/Alteration screen, set Maintain balances bill-by-bill: Yes.
3. Default credit period: Set a standard credit period for the party to clear dues.
4. Check for credit days during voucher entry: Enable this option for TallyPrime to prompt you during voucher entry when the party exceeds the credit period.
5. Press Ctrl+A to save.

Set Up Party Contact Details

1. In the Ledger Creation/Alteration screen, press F12 (Configure) and set Provide Contact Details: Yes.
2. Enter the Primary Mobile No.
3. Set Provide Contact Details: Yes.
   1. Contact Name: Enter the name of the contact person or organisation associated with the ledger.
   2. Phone No.: Enter the telephone number of the party.
   3. Primary Mobile No.: Enter the primary mobile number of the party for communication and business transactions.
   4. Fax No.: Enter the fax number of the party, if applicable.
   5. E-mail: Enter the e-mail address of the party for sending documents and business correspondence.
   6. CC to (if any): Enter additional e-mail addresses to receive copies of e-mails sent to the party.
   7. Website: Enter the website address of the party, if available.
      
4. Press Ctrl+A to save. 

Set Up Multiple Mobile Numbers

1. In the Ledger Creation/Alteration screen, press F12 (Configure) > set Provide Multiple Mobile Nos.: Yes.
2. Set Provide Multiple Mobile Nos.: Yes.
3. In the Multiple Mobile Nos. for screen, enter the contact names and mobile numbers, as required.
   
4. Press Ctrl+A to save.

Questions & Answers

How can I update contact details for multiple parties?

1. Press Alt+G (Go To) > Ledger Contact Details.
2. Select the Group from the List of Groups.
3. In the Ledger Contact Details screen, press Alt+H (Multi Alter) to update the contact details for multiple ledgers.
4. To update the contact details for a single ledger, select the ledger and press Enter.
   Alternatively, press Alt+L (Update Contact Details).
5. In the Contact Details for screen, fill in the details and press Ctrl+A to save.