While passing the sales voucher, 

1. Enter relevant details, such as Party A/c Name, Sales Ledger, Name of Item, and VAT Ledger.
2. Set Show e-Invoice details to Yes and press Enter.
3. In the e-Invoice Details screen, select the relevant address from the Type of Address field.
   
4. Ensure that each address given in the List of Address Types should have a specific seller ID (for example, Commercial Registration No. (CRN), MOMRAH License No., and so on). The selected address with the given seller ID details will be exchanged on the ZATCA portal.
   

To generate OTP:

1. Log in to https://fatoora.zatca.gov.sa/.
2. Click Onboard New Solution Unit/Device.
3. Type 1 and generate OTP.
4. Click the Copy Code button.
5. Open Certificate Signing Request (CSR) Form in TallyPrime and paste the copied OTP in the OTP generated on the e-Invoice System field.
   

To set up TallyPrime for e-Invoice Integration Phase, follow the steps given below.

1. Upgrade the Tally license and make sure that the Phase TDL is updated.
2. Enable e-Invoice Integration Phase from F11 (Company Features) > Enable Value Added Tax (VAT).
3. Enable e-Invoice Integration Phase and enter the Applicable from date.
4. Select Generate and press Enter to generate e-Invoice Login Credentials.
5. Fill up the CSR form and enter the OTP generated on the FATOORA portal.
6. Submit CSR form.

That’s it! You’re all set to use TallyPrime for your e-Invoicing needs.

To know more, refer to the Set Up TallyPrime for e-Invoice Integration (Phase Two) section in the Generate e-Invoice Online Using TallyPrime | e-Invoice Integration (Phase Two) topic.

You will need to log in to the Fatoora portal in order to generate the OTP that remains valid for one hour.

You will need to follow the process to generate e-Invoice Login Credentials.

If e-Invoice Login Credentials is already generated and active, then Tally asks you to renew it when you enter the e-Invoice Integration applicability date.

Onboarding refers to the process of getting new e-Invoice Login Credentials against a new company or EGS unit for the first time. However, when you have already onboarded your Company or EGS unit, you can renew e-Invoice Login Credentials within five years of generation. It gets expired if you do not renew it for more than five years.

On the other hand, if you revoke the e-Invoice Login Credentials, then you will need to get onboarded by generating them for your company or EGS unit.

You will need revoke your e-Invoice Login Credentials from the Fatoora portal and TallyPrime both.

To know how to revoke e-Invoice Login Credentials, refer to the Revoke e-Invoice Login Credentials section in the Generate e-Invoice Online Using TallyPrime | e-Invoice Integration (Phase Two) topic.

You cannot use a e-Invoice Login Credentials generated in a software in another.

It is necessary to revoke the active e-Invoice Login Credentials on your current software and from the Fatoora portal.

Thereafter, you can apply for a new e-Invoice Login Credentials from the new software.

Yes, TallyPrime will restart and the data will get migrated.

Yes, you can either Save or Send the CSR form after saving, as required.

To check the e-Invoice Generation Phase History in TallyPrime, press F11 (Company Features) > enable Value Added Tax (VAT) > press Ctrl+I (More Details) > e-Invoice Integration Phase History and press Enter.

You can view all the details such as the status of Onboarding, Renewal, and Revoke with Issue Date and Revocation date. Moreover, you can select Yes to view CSR details also Yes/No with view CRS details.

Once you upgrade TallyPrime for e-Invoice Integration Phase and generation the e-Invoice Login Credentials with an OTP, you will not need to log in to the e-Invoice system unless your e-Invoice Login Credentials is expired or revoked.

Yes, you can generate e-Invoices in a multi-user environment, if the admin has not disallowed you under User Roles from doing so. Moreover, you need to ensure that the company data is located in the same folder, and e-Invoice certificate is available in the folder.

No, you cannot use the same e-Invoice certificate for another Company with different VAT registrations. You will need a different set of e-Invoice Login Credentials to perform e-Invoicing activities in a Company with different VAT registration.

The option is not applicable for e-Invoicing generation or integration phase.

Yes, you can generate the e-Invoices from another TallyPrime application, as long as the TDL for e-Invoice Integration Phase is loaded in the same.

If you have generated e-Invoice Login Credentials, then you can generate e-Invoices even if you had removed Telephone, Mobile, and E-mail from the Company. However, when you try to revoke or renew e-Invoice Login Credentials, you get an error due to the absence Telephone, Mobile, and/or E-mail in the Company.

Yes, you can use Phase 2 integration solution without using Phase 1 generation TDL.

However, you cannot use Phase 1 TDL and Phase 2 TDL together against a single Tally serial no. If you want to generate e-Invoice using Phase 2 TDL, you will have to purchase the add on and attach it to your license. You will have to get Phase 2 TDL and delink the Phase 1 TDL. However, if you want to generate e-Invoice using Phase 1 TDL, you can do it using either Phase 1 TDL or Phase 2 TDL.

For pricing details related to Phase 2 Integration TDL, check with your Tally partner.

TSS and Phase 2 are connected to each other and that’s why, they will have to be renewed together. Yes, there are renewal charges applicable for Phase 2 Integration TDL. You can check with your Tally partner for the same.

The mandatory fields in company creation/alteration which are applicable for e-Invoicing certificate generation are as follows:

• Company name without special characters
• Telephone No.
• Mobile No.
• E-mail ID
• Building No.
• City
• District
• Postal Code
• Address
• Seller ID

When you are closing your business and surrendering your VAT, you need to revoke your e-Invoice login credentials. Similarly, if you have submitted wrong information while submitting Certificate Signing Request (CSR) form, then you need to revoke the e-Invoice login credentials.

To know more, refer to Revoke e-Invoice Login Credentials.

Yes, it is possible, provided your Tally serial number, company VAT number, and company name are same.

To copy the e-Invoice certificate from one company to another to generate e-Invoices,

1. Do onboarding in the first company. An e-Invoice certificate must have generated and saved in the company folder.
2. Copy this e-Invoice certificate file from the data folder of the first company and save the file in the data folder of the second company.
3. Now in TallyPrime, check the company name, VAT Number and Tally serial number for the second company. It should be same as the first company’s details.
4. Enable integration phase in the second company but do not generate the credentials.
5. Press the down arrow key from Integration phase applicability date option and provide archived folder location.
6. In Gateway of Tally, press F1 (Help) > Troubleshooting > Restore e-Invoicing certificate.

To know more, refer to Restore e-Invoicing Details in Another Company.

If your e-Invoice certificate is deleted from the company folder, it will not affect e-Invoice generation, provided that the last status in the e-Invoicing Integration Phase (History) is set to “Onboarded” or “Renewed.” To know more, refer to View e-Invoice Integration (History).

To configure company mailing details in Arabic,

1. Open the company in TallyPrime.
2. Press F11 (Company Features) > Enable VAT > F12 (Configure) > Set Show mailing details in local language to YES.

Yes, the mailing details are mandatory to generate e-Invoice.

To know more, refer to Generate e-Invoice for a single Sales invoice.

To fix this error, navigate to the Certificate Signing Request (CSR) form and review the location field. Ensure that it contains only letters and numbers, with no special characters.

To know more about CSR form, refer to View CSR Details.

Yes, you can activate the Phase II TDL for Indian license. You can connect with your partner to activate the Phase II TDL for Indian license.

After receiving a new VAT No. from ZATCA, you should create a new company in TallyPrime, as you are not allowed to change the VAT No. in the existing company and generate new credentials.

Using new VAT number and registration date, complete the onboarding again. At the same time, close the financial books for the old company.

For Optional vouchers, TallyPrime doesn’t allow to generate e-Invoice.

You can connect with Tally Support to analyze the problem.

To avoid errors and warnings from ZATCA, ensure that the below-mentioned fields are filled in the Mailing details of the party ledgers:

• Name (both in English and Arabic)
• Address (both in English and Arabic)
• Building number
• City (both in English and Arabic)
• District (both in English and Arabic)
• Postal Code
• Country (both in English and Arabic)
• Additional Buyer ID

Standard e-Invoices are issued for B2B and B2G transactions. Moreover, the buyers use B2B invoices to claim input VAT.

On the other hand, simplified e-Invoices are issued for B2C transactions.

You can continue to use the existing voucher types.

The e-Invoice will get created for e-Invoice Generation Phase 1 or e-Invoice Integration Phase, depending on the voucher date.

ZATCA does not allow e-Invoices for duplicate voucher numbers, irrespective of the type of a voucher be it sales, advance receipt, debit note, or credit note.

Voucher number differentiation does not even depend on the type of invoice – standard and simplified.

Therefore, we recommend you to add prefix or suffix after the voucher number so that you can have different voucher numbers.

Press F11 (Company Features) > enable Value Added Tax (VAT) and press Enter.

Under VRN Type, select Company Registration or Headquarter Registration, as applicable to your business.

If the goods or services you are selling are not subject to VAT, exempt from tax, or zero-rated, then it is mandatory to for you to enter the reason for zero rate or exemption manually.

Yes, it is mandatory to select the Reason for Return for Debit Notes and Credit Notes.

While recording the Debit Note or Credit Note, enable Provide VAT details.

You can then mention the Reason for Return.

You cannot delete a transaction after saving it. However, you can cancel or alter the transaction before sending for e-Invoice generation to the e-Invoice system.

When you create a ledger for discount, ensure that Include in assessable value calculation for is enabled for VAT and discount is apportioned correctly.

ZATCA does not consider non-assessable discounts.

For a B2B invoice, you need to generate an e-Invoice at the time of voucher creation. However, if you fail to generate an e-Invoice in real time, then you will need to provide a valid reason to the e-Invoice system.

On the other hand, for a B2C invoice, you have 24 hours to generate an e-Invoice.

Yes, you can generate multiple e-Invoices in TallyPrime through Exchange. Once you generate, you also get an Exchange Summary that informs you about the number of vouchers for which the e-Invoice got generated, those rejected by the e-Invoice system, and the ones that were not uploaded successfully on the e-Invoice System.

During voucher creation, enable Show e-Invoices details.

You can then mention the due amount receivable.

You need to allow e-Invoicing in the Receipt Voucher Type.

Once you allow e-Invoice in the Receipt Voucher Type, the default voucher is Advance Receipt, whenever you create a receipt voucher.

To know how to record the Advance Receipt for e-Invoice, refer to the Generate e-Invoice for Advance Receipt section in the Generate e-Invoice Online Using TallyPrime topic.

If you want to record a normal receipt voucher, then you will need to maintain a separate receipt voucher type.

No, you will not be able to delete or alter transactions after generating e-Invoices.

Yes, you can do so. For a B2B invoice, you need to generate an e-Invoice immediately after you record the voucher. On the other hand, if is a B2C advance receipt, you have 24 hours to generate an e-Invoice.

Yes, you can easily adjust the advance received from a customer in the sales invoice and upload it for e-Invoicing.

To know how to do it, refer to the Adjust advance received in Sales invoice section in the Generate e-Invoice Online Using TallyPrime | e-Invoice Integration (Phase Two) topic.

No, e-Invoicing is not applicable for receipts, unless it is an advance receipt.

You do not need to record a Credit Note if your e-Invoice is rejected by the e-Invoice System. If the Edit Log is enabled in your TallyPrime, you can make the necessary changes to the invoice, based on the reason for rejection and reupload the Invoice on the e-Invoice System.

To enable e-Invoice for a voucher type:

1. Press Alt+G (Go To) > Alter Master > Voucher Type > type or select the name of the Voucher Type and press Enter.
2. Allow e-Invoicing: Yes.

To know more about enabling e-Invoicing for a voucher type, refer to the Alter Voucher Types for e-Invoicing section in the Generate e-Invoice Online Using TallyPrime | e-Invoice Integration (Phase Two) topic.

e-Invoicing is applicable for Sales, PoS Invoice, Credit Note, Debit Note, and Receipt voucher types.

No, it is not mandatory to upload vouchers for e-Invoicing everyday.

However, you should know that ZATCA requires e-Invoices for B2B vouchers in real-time basis and for B2C vouchers, you can generate e-Invoices within 24 hours of voucher creation.

To resolve this error, you need to make sure that the due date is set later than the voucher date. If you are not providing any due date, the due date is assumed to be equal to the voucher date, by default.

No, providing Bill-wise Details in Advance Receipt is not mandatory as per the regulations by ZATCA.

However, we recommend you to enable the Maintain Balance Bill-by-Bill option under F11 and party ledger.

In an Advance Receipt, you need to select Advance as a type of reference and provide details.

This enables you to show the tax liability in the Advance Receipt Details screen and set off the advance receipt e-Invoice with the Sales e-Invoice.

The mandatory fields are VRN Type and VRN No. for B2B invoices.

The following fields are recommended by ZATCA. In the absence of below mentioned fields, ZATCA accepted the invoice but with warning.

B2C:
1. Party name in Arabic
2. Other Buyer ID

B2B:
1. Party name, address, City, and District in Arabic
2. Building No., and and Postal Code
3. Country

Export:
1. Party Name, address, and City in Arabic
2. Other Buyer ID
3. Country

For every field, only Arabic is mandatory.

Yes, it is mandatory to provide ledger mailing details in Arabic to generate the e-invoice.

The mandatory fields are mentioned below:
1. Stock Item name in Arabic
2. If taxability is other than taxable, then reason for exemption is mandatory in Arabic.

Yes, it’s mandatory to generate e-Invoice for export transactions.

Yes, while creating master, you can enable description option from F12 (Configure) and enter the default description in English and Arabic version.

Yes, it is mandatory to create company name in English to generate e-invoice from TallyPrime.

You can ignore this warning, as it does not require any action from you.

It appears due to a glitch on the ZATCA portal. In the future releases, you will not face such warnings, as confirmed by ZATCA.

You may be unable to archive e-Invoices in TallyPrime due to one of the following reasons:

• You changed the Company Name in the Certificate Signing Request (CSR) Form but are trying to archive invoices generated under the old Company Name.
• Your system doesn’t have the relevant C++ files. You can download the C++ files from Microsoft Visual C++ Redistributable latest supported downloads.
• The invoice details contain special characters like backslashes (\) or double quotes (“), in the address, item/ledger name, or description.

The purpose of Show mailing details in local language available under Enable VAT menu in Company Features is to update the company details in local language. If you will not provide the company details in local language, you might receive warnings from ZATCA after e-Invoice generation.

e-Invoice report provides you with the status of vouchers so that you can take actions, as needed.

Press Alt+G (Go To) > type or select e-Invoice Overview and press Enter.

Alternatively, Gateway of Tally > Display More Report > VAT Report > e- Invoice Overview.

If the e-Invoice generation is rejected by the e-Invoice system, you get an error for rejection from the e-Invoice system.

In some cases, the e-Invoice system might accept the voucher for e-Invoicing. However, it will show a warning about an error that needs to be fixed in the future invoices.

When a voucher does not have the mandatory information for e-Invoice or has incorrect or invalid information, the voucher moves to the Uncertain Transactions (Corrections Needed) section.

You can drill down from the section to identify the nature of error and take actions to alter the voucher for successful e-Invoice generation.

It is important to note that you will not be able to delete the voucher.

The Ready for Exchange with e-Invoice System contains vouchers that have all the mandatory information for e-Invoice, but you haven’t generated the e-Invoices at the time of voucher creation.

These are the transactions that are sent to the e-Invoice system for e-Invoicing, but the upload for e-Invoice generation was unsuccessful. You will need to reupload such vouchers on the e-Invoice system.

You can open these transactions only in the display mode.

The transactions under the section are rejected by the e-Invoice system or ZATCA, as there must be some incorrect information or mismatch with that provided on the portal.

If Edit Log is enabled in TallyPrime, you can make the necessary changes in such vouchers and upload them on the e-Invoice system again.

The option Alt+U is given in “Upload for e-Invoice Generation Unsuccessful (Reupload)” bucket, where invoices having in-process status appear. The purpose of this button is to get the final status of Invoice. The final status can move the invoice into “uncertain transactions” bucket, “generate successfully” bucket, or “rejected by e-Invoice” bucket, as the case may be.

Due to traffic on e-Invoicing portal, this status appears. However, in the backend, TallyPrime continuously tries to upload invoice on portal. It might happen that, in TallyPrime, the status is “Reupload” but in Tally server, the final status has been received.

The uploaded details will remain as is, on revocation of the e-Invoice certificate on Fatoora portal and in TallyPrime.