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Banking, e-Payments, & PDC Management – FAQ

This topic provides few FAQ related to Banking, e-Payments, and Post-Dated Cheque management in TallyPrime.

Banking

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While altering a bank ledger, the cursor skips the Bank Details section as the required information is available. However, if you want to make changes to the bank details, press Backspace to move to the respective bank details fields and make the required change.

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You can enter the details of more than one beneficiaries while creating a party ledger.

  1. In the bank ledger, set Provide bank details to Yes.
  2. In the Bank Details for party, press F12: Configure > enable Allow multiple beneficiary details.
  3. Enter multiple beneficiary details by specifying the Ref. ID with other details.
  4. Accept the master.

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Yes, a valid Tally.Net subscription is required to configure cheque printing. Without the latest subscription, you cannot access the latest banks and cheques that are configured in TallyPrime.

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You cannot alter the existing cheque formats in TallyPrime. However, you can use the existing formats to configure a new cheque with the required dimensions.

If you want a new format to be included, send a cancelled cheque to Tally Solutions. The cheque format will be configured correctly in TallyPrime after receipt of the cancelled cheque. You can also Set the required cheque printing configuration manually.

  • Send a cancelled cheque to the following address:

Mr. Murali Manohar

Tally Solutions Pvt Ltd

AMR Tech Park- IIB

Hongasandra

Hosur Road (next to Oxford Dental College)

Bangalore-560068

Tel: 080- 66282559

  • Enclose the following details along with the cheque:
    • Ticket no., if any.
    • Name.
    • Contact no.
    • E-Mail ID.
    • Tally serial no.

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No, you do not need to configure Tally.NET ID for enabling e-payments. If you are an account holder in DBS bank, and you wish to send transactions to bank from TallyPrime, you must log in to your company with your Tally.NET ID, which is registered with the bank.

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During voucher creation, in the Bank Allocations for screen, press F12: Configure.

  1. To enable the Inst. no. field, set Show inst. No. during voucher creation to Yes.
  2. To enable the Ref. ID field, set Show Ref. ID to Yes.

The Inst. no. and Ref. ID fields appear in the Bank Allocations for screen.

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Restart Tally Gateway Services, if TallyPrime does not respond (hangs), or has performance issues while recording receipt or payments using bank ledger.

  1. Take a backup of your data.
  2. Remove the capsule folder that is available in the TallyPrime installation folder.
  3. Stop and restart Tally Gateway Services from the Services.msc.

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From the e-payment report, when you drill down to the Transactions sent to bank (unreconciled) category, select the failed transactions and click the Reset Status button.

The transactions will be moved to Ready for sending to bank. Then you can rectify the issues, if any, before sending them to the bank (in case of DBS) or exporting them (in case of banks supported for e-payments).

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Transactions that have the mandatory bank details of the payee fall under the Ready for sending to bank category, in the e-Payments report. For example, for e-fund transfer (NEFT, RTGS) A/c no. and IFSC are necessary. Additionally, you can update the transactions under Transactions with incomplete information and Transactions with information mismatch (with master) categories and move them to the Ready for sending to bank category.

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If you have recorded payment transactions with a bank ledger and a party ledger without necessary bank details, such transactions are displayed under the Transactions with incomplete information category. Necessary details are account number and IFS code. You can drill down to this category, provide the missing details for the transactions, and then move the transactions to the Ready for sending to bank category.

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If you have modified the bank details saved in the party ledger while recording a transaction, such transactions are displayed under the Transactions with information mismatch (with master) category. You can drill down to the transactions in this category and update the voucher with the details provided in the party master. You can also choose to retain the bank details as is by clicking the Accept as is button. In either case, the transactions move to the Ready for sending to bank category.

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On importing bank statements to TallyPrime, some transactions might appear in the Amounts not reflected in Company Books section of the Bank Reconciliation screen.

Cause   

  • The Bank Statement does not have the correct instrument number.
  • Instrument number is not specified in the Payment/Receipt voucher.
  • The transaction is not recorded in the books of accounts. For example, Bank Charges.

Solution

  • Check if the correct instrument number is mentioned in the bank allocation screen of the Payment/Receipt voucher.
  • In Bank Reconciliation screen, press Alt+Q (Reconcile Unlinked) to view the list of transactions with matching amounts.
  • Select the transaction using Spacebar and press Enter. The transaction will get reconciled.
  • Create a new Payment/Receipt voucher for the transaction (if a voucher for the same has not been recorded earlier in TallyPrime). Press Alt+J (Create Voucher) by placing the cursor on the respective transaction.
    If a transaction of the same details exist in the books, a message appears as shown below:

    If you click Yes, voucher creation screen appears. You can record the required transaction.
    If you click No, the existing transaction will appear in the Unreconciled Transaction. You can select the transaction and press Enter to reconcile it.
  • If a transaction of the same details does not exist, the voucher creation screen appears. Enter the transaction details.
  • Accept the screen. As always, you can press Ctrl+A to save.

Note: Pending list is generated as Bills recd. but Goods not recd.

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To print the Payment Advice:

  1. Gateway of Tally > Banking > Payment Advice.
    Alternatively, press Alt+G (Go To) > type or select Payment Advice > and press Enter.
  2. Select the required Ledger account. The Payment Advice screen appears with list of payment vouchers.
  3. Press Spacebar to select the required payment row(s).
  4. Press Alt+P (Print) > Configuration > select Show More and press Enter.
  5. Type or select Include company logo (applicable to Print/Export/Email), and press Enter.
  6. Set it to Yes, enter the Image Path and Image File Name.

 

e-Payments

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The e-Payments feature in TallyPrime allows you to make electronic fund transfer from one bank to another. You can choose to make payments through e-Fund Transfer. Under the Banking module, you can enable e-payments in the ledger creation screen for bank master.
Using the e-Payments feature you can simplify your payment process with utmost security of your financial data. e-Payments in TallyPrime is supported for both vendor and payroll payments

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Yes. You can activate e-Payment feature for multiple banks (of the same or different bank) in TallyPrime. However, to activate e-Payments for multiple accounts of the same bank, contact your relationship manager from the bank. For contact details refer to Contact Details of Banks for e-Payments.

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  • TallyPrime supports online and offline payment integration with DBS (India).
  • TallyPrime supports offline payment integration with the following:
    1. Standard Chartered Bank (India)
    2. Standard Chartered Bank (UAE)
    3. ICICI Bank
    4. Kotak Mahindra Bank
    5. HDFC Bank
    6. The Bank of Tokyo-Mitsubishi UFJ, Ltd. (India)
    7. YES Bank
    8. Citi Bank
    9. DBS (India) (Offline & Online Integration)
    10. Bank of Baroda
      We will support more banks in the future.

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Until TallyPrime Release 1.0 and during Tally.ERP 9 Releases, the users using this feature had activated based on the request received from bank – specific to their respective serial numbers of Tally.ERP9 / TallyPrime.

However, e-Payment feature is now made available as a default feature in the product from TallyPrime Release 1.1 onwards. Therefore, please contact your bank relationship manager. For contact details refer to Contact Details of Banks for e-Payments.

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Scenario: In the bank ledger master, the Bank Name field is selected as ‘Not Applicable’

Select the ‘e-Payment Supported Bank’ under ‘Bank Name’ field.

Scenario: My bank ledger master is already selected with ‘e-Payment Supported Bank’ under ‘Bank Name’ field.

Select ‘Not Applicable’ at the ‘Bank Name’ field > Save the bank ledger master and Select the ‘e-Payment Supported Bank’ again.

Scenario: My bank account is ‘Other Bank’ (which is not supported for e-Payments).

We have not supported for e-Payments for your bank yet. Please contact Tally Solutions Pvt. Ltd.

Yes Bank e-Payments

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TallyPrime Release 1.1.3 provides support for the new file format, Delimited (|) – Corporate Net Banking, introduced by Yes Bank. This format is for bulk upload to generate payment advice along with payment file.

To use this format,

  • In the bank ledger for Yes Bank, under Set/Alter e-Payment configuration, select Delimited (|) – Corporate Net Banking from List of File Formats under Format of Payment Instruction file for Export

Since you had been using Fixed Width – Corporate Net Banking earlier, the setting is retained.

Contact your relationship manager from Yes Bank to know more about the features of the format Delimited (|) – Corporate Net Banking.

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The Export Payment Instruction screen would display the File Format as follows:

  • Delimited (|) – For new format
  • Fixed Width – For old format

These appear based on the format you selected in the Yes Bank ledger.

  • Under Set/Alter e-Payment configuration, from List of File Formats under Format of Payment Instruction file for Export, if you have selected
    • Delimited (|) – Corporate Net Banking – Will show Delimit (|)
    • Fixed Width-Corporate Netbanking – Will show Fixed Width

RazorpayX Bank

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Yes, the RazorpayX bank portal accepts transactions in the same file multiple times. However, if you upload the same file containing processed transactions, then the payments will be made to the parties again. It is recommended to not upload the same file unless you take a conscious call to do the same.

Post-Dated Cheque (PDC)

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The transactions made for Notional Banks need to be regularized manually. However, accounts will be updated irrespective of status update. To keep track of each PDC (Post Dated Cheque) received, it is advisable to link one unreal bank (Notional/Control Bank) under Notional Bank.

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You have the freedom to choose. Transactions pertaining to Banks linked for Notional banks need to be regularized manually. However, accounts will be updated irrespective of the cheque status.

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Any banking transactions (Receipt or Payment) made marking as Post-Dated will get regularized automatically when Date of Last Entry crosses PDC date (regular vouchers).

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You can record multiple PDC transactions from the Post Dated Summary.

  1. Go to Gateway of Tally > Banking > Post Dated Summary > Select Respective Bank
  2. Take cursor to Received or Issued & Press Enter.
  3. Create vouchers by pressing Alt+C.

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By default, the Books of Accounts will be updated on the basis of the Date of Last Entry. However, the projected balances include PDC.

For example, Balance Sheet and Trial Balance always show balance as on date (Date of Last Entry). Projected balance can be viewed with PDC value.

  1. Go to Balance Sheet/Trial Balance > Press Alt+C
  2. In Type of Value, select Actual with Post-Dated.

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By default this report shows Pending PDC transactions for specific period. If there is no PDC, then it appears blank. However, by clicking F6: Show All, you can view the status of each PDC.

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You can do the following from Post-Dated Transactions report:

  1. A: Alter Date – Even if Receipt or Payment transactions are going to regularize today, due to some reason you may require to change the PDC to later dates. Click this button to change the date to any future date. Those transactions will appear under later dates.
  2. F4: Alter Bank – This is specifically applicable for ‘PDC Receipt’. In a business, when you receive a PDC from a party and if you are unclear as to which bank to deposit it to, group it under the concept of Notional Bank. Change the bank later on as per your needs.
  3. F6: Show All/Show Pending – By default PDC summary shows pending transactions. Use this option to view Pending as well as Regularized transactions.
  4. K: Enter Note – click this to specify any remarks for any PDC transaction, for internal purpose.
  5. S: Quick Search – click this to search specific PDC transaction by Instrument Number, Date, Bank, Party & Amount.

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