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Accounting – FAQ

This topic list some frequently asked questions on Accounting. 

  1. From the report, drill-down from a selected ledger to open the Monthly Summary report.
    For example, Cash/Bank Book > select the required ledger and press Enter.
  2. From the Monthly Summary screen, press Ctrl+F6 (Daily) to view the day by breakup of the ledger summary.

Similarly, if you are in the Ledger Vouchers report

  1. Press F6 (Monthly) to view the Monthly Summary report.
  2. Press Ctrl+F6 (Daily) to view the day-wise break of the ledger summary.  

In Voucher - To remove a line entry, press Ctrl+D.

In Report - To remove a line entry, press Ctrl+R.

Refer to Keyboard Shortcuts in TallyPrime for the complete list.   

  • In the Voucher screen, press F12 (Configure) > set Provide Supplier Inv/Ref No. and Date to Yes.
    Henceforth, you will see the Reference No. field in all the vouchers you create, until you set this option to No.
  • If you intend to provide the Reference No. for a single voucher
    • Press Ctrl+I (More Details) > select Voucher under Details of.
    • Select Supplier/Reference No. & Date and press Enter.
    • Provide the Supplier Inv/Ref No. and press Enter.  

While recording a sales transaction, you can provide the Buyer details (Name, Address, State, Country, GSTIN, and so on). 

  • In the Sales voucher, press F12 (Configure) > set Provide Buyer details to Yes.
    Set this option to No, if you do not want to provide the buyer details while recording the transaction.

Similarly, if your sales involves a consignee that is different from the Buyer's location, you can also provide the Consignee details. 

In the Sales voucher

  1. Select the Party A/c Name and press Enter.
  2. In the Party Details screen, press F12 (Configure) > set Provide separate Buyer and Consignee details to Yes. You will see both the Buyer and Consignee details in the Party Details screen.
    Set this option to No, if you do not want the Consignee details to appear.  

Activate Debit Note and Credit Note

If you are using the Debit Note and Credit Note for the first time:

  1. Gateway of Tally > Vouchers > press F10 (Other Vouchers)
  2. Type or select Debit Note or Credit Note and press Enter
    By default, these voucher types are inactive. TallyPrime prompts you to activate the voucher types. 
  3. Press Enter to activate the voucher type.
    Next time you need to use these voucher types, you can select them from F10 (Other Vouchers). 

De-activate Debit Note and Credit Note

If the voucher types are activated and you want to deactivate them

  1. Press Alt+G (Go To) > Alter Master > type or select Voucher Types.
  2. Select Debit Note or Credit Note to open the Voucher type in alteration mode.
  3. Set Activate this Voucher Type to No.
    The selected voucher type will be inactive. 

   Next time you need to use the voucher type, refer to Activate Debit Note and Credit Note.

You can view only debit and credit entries from the Ledger Voucher report by configuring as follows.

  1. Press Alt+G (Go To) > type or select Ledger Vouchers.
  2. Select the required Ledger for which you want to see only debit or credit entries, and press Enter.
  3. Press Ctrl+B (Basis of Values) > select Type of Voucher entries > press Enter.
  4. Select the Ledger Entry - as either Credit Entries Only or Debit Entries Only - and press Enter.

The report will display the entries based on your selection.

Press Alt+X to cancel a voucher. You can use the same keyboard shortcut to cancel a voucher from reports.

  1. Press Alt+P (Print) > select Others.
  2. Select the report name under Multi-Account Reports.
    You can print the Confirmation of Accounts for the following:

    • All Ledger Accounts
    • Group of Accounts
  3. Press C (Configure) to view the List of Configurations.
  4. Under Report Type, select Confirmation of Accounts.
  5. Set up other configurations as needed for printing.
  6. Save the configurations and press P (Print). 
    Based on the configurations you have set, the confirmation of accounts will be printed.

Alternatively, you can also print the Confirmation of Accounts.

  1. Gateway of Tally > Display More Reports > Account Books > and select a Ledger.
  2. Press Ctrl+P (Print) > Configure > and select Confirmation of Accounts under Report Type.
  3. Set up other configurations as needed for printing.
  4. Save the configurations and press P (Print). 
    Based on the configurations you have set, the confirmation of accounts will be printed.

Press Alt+F12 (Range) to configure the date range and view outstanding receivables and payables for the selected period. Refer to Date behaviour in Reports | Bills Outstandings for selected period.

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