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Archive e-Invoices for Generation Phase in TallyPrime (KSA)

The e-Invoice Register in TallyPrime lets you configure a storage path for easy access of generation phase invoices. As per ZATCA regulations, you must archive e-Invoices for the last five, seven, or ten years, as applicable and store them in a designated folder for easy access during audits.

Archive e-Invoices in e-Invoice Register

1. Press Alt+G (Go To) > e-Invoice Register and press Enter.
2. Press Alt+R (Pending Archive) to see only those e-Invoices which are not yet archived.
3. Press Spacebar to select one or more e-Invoices and press Alt+A (Archive).

Once archived, the e-Invoices are saved in the location specified under the Location of e-Invoice Archives.

Retrieve PDF A3 File Embedded with XML

When you generate an e-Invoice, a PDF A3 file (with embedded XML) is saved in the folder. When you need a copy, you can retrieve it from the e-Invoice Archives report, which stores all generated e-Invoices.

The PDF A3 format supports Multi-currency, Buyer’s Order No., Date, Remarks, and Exchange Rate.

1. Press F11 (Company Features) > set Enable Value Added Tax (VAT) to Yes and press Enter.
2. Copy the path in Location of e-Invoice Archives and open the path in the system.
3. Select the Exports folder and press Enter to get the PDF file embedded with XML.