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Record Purchase of Stock Items for Specific Batches in TallyPrime

When you purchase a stock item from a seller, you can allocate the purchased stock to one or more batches based on its manufacturing or expiry date.

While recording a purchase voucher:

1. Select the stock item and press Enter.
2. Provide the batch-related details in the Stock Item Allocations screen.
   1. Select an active Batch or create a New Number.
   2. Enter the Mfg Dt. and Expiry Date.
      The Mfg Dt. and Expiry Date will be considered from the batches allocated to the stock items.
      However, you can alter these dates in this screen.
   3. Enter the Quantity and Rate.
      The Amount gets calculated.
      

      You can select multiple batches if the stock item belongs to more than one batch

   4. Press Ctrl+A to save the screen.
3. Enter other necessary details, and press Ctrl+A to save the voucher.

Questions and Answers

1. I received the same stock item in two batches from a supplier, with different expiry dates, quantities, and purchase rates. Can I record both batches in a single purchase voucher while retaining their individual details?
   Yes, you can record both batches in a single purchase voucher by allocating the stock item to multiple batches in the Stock Item Allocations screen. For each batch, enter the relevant manufacturing and expiry dates, quantity, and rate. TallyPrime calculates the amount for each batch based on its quantity and rate.
   
   
2. I’m recording a purchase for a stock item and select an existing batch. TallyPrime displays the manufacturing and expiry dates already associated with that batch, but the dates on the seller’s latest invoice are different. Do I have to create a new batch just because the dates differ?
   No, when you select a batch, TallyPrime considers the manufacturing and expiry dates associated with that batch by default. However, you can alter these dates in the Stock Item Allocations screen while recording the purchase. Therefore, you don’t necessarily need to create a new batch merely because you need to change the dates for the transaction.