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Use Job Work Reports in TallyPrime – Principal Manufacturer

Last updated on: October 22, 2026 | ⏱ 10 min read

As a principal manufacture, you can refer to a variety of reports in TallyPrime to keep a track of:

Your Job Work Out orders
The raw material you sent to the job worker
The finished good received from the job worker

Ensure that:

You have set up TallyPrime for Job Work before recording Job Work transactions.
You have recorded the Job Work Out orders.

Job Work Out Orders

Press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Job Work Out Order and press Enter.
Select a row and press Shift+Enter to view more information such as Narration and Stock Items.
To view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period, press F8 (Columnar) and then configure it.

The Job Work Out Orders report does not have any impact on the inventory or books of accounts and is meant only to gain the information on your Job Work Out Orders.

Job Work Orders Summary

Press Alt+G (Go To) > type or select Job Work Order Summary, and press Enter.
To view the report for Job Work Out orders, press F8 (Job Work Out).

You can view the Ordered Quantity and Balance Quantity and also identify if an order is completely or partially fulfilled by the job worker.
To view the report based on vouchers recorded for job workers, press F5 (Party-wise).

Components Order Summary

The Components Order Summary report shows:

Quantity of components for which job work out orders are recorded.
Quantity pending to be delivered to job worker for the job work.
With the Balance quantity column, you can also identify the partial dispatch of components.

Press Alt+G (Go To) > type or select Job Work Components Order Summary and press Enter.
To view the report for Job Work Out orders, press F8 (Job Work Out).
Press F5 (Party-wise) to view the report based on vouchers recorded for job workers.
Configure the report to view relevant values.
1. Press F12 (Configure).
2. To view the job work in orders that are not cleared yet and enable Show Outstanding Job Orders.
3. To view the job work in orders against which you have delivered the finished goods and are cleared, and enable Show Cleared Job Orders.

Job Work Out Orders Book

Press Alt+G (Go To) > type or select > Job Work Out Orders Book and press Enter.
To view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period, press F8 (Columnar) and then configure it.

Material Out Register Displaying the Raw Material Sent to Job Worker

Press Alt+G (Go To) > type or select > Material Out Register and press Enter.
Drill down from the required month.
For example, March.
Select a row and press Shift+Enter to view more information.
To view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period, press F8 (Columnar) and configure it.
To view the Inwards and Outwards Quantity, press Alt+F8 (Extract).
Based on the quantity of raw material you have dispatched, you can check the finished goods received from the job worker, and address discrepancies, if any.

Material In Register Displaying Finished Goods Received from Job Worker

Press Alt+G (Go To) > type or select > Material In Register and press Enter.
Drill down from the required month.
For example, March.
Select a row and press Shift+Enter to view more information.
To view values such as Voucher No., Quantity and Value for each Job Work Out Order recorded during the Period, press F8 (Columnar) and configure it.
To view the Inwards and Outwards Quantity, press Alt+F8 (Extract).
Based on the quantity of finished goods received from the job worker, you can make the payment to the job worker or address discrepancies, if any.

Material Movement Register

Press Alt+G (Go To) > type or select > Material Movement Register and press Enter.
Press F8 (Job Work Out).

Column Description of Material Movement Register

The following table describes the entities in the columns of Material Movement Register:

Column Title	Meaning
Order Number	Job Work Out Order Number.
Delivery Challan Number	The voucher number of the Material out voucher through which the materials are transferred towards the Job Order.
Date of Dispatch	The date on which the materials are transferred/dispatched for the Job Order.
Description of Goods dispatched	The Description/Name of the stock items dispatched for the Job Order.
Quantity Dispatched to Job Worker	The Quantity of each goods dispatched.
Name and Address of Job Worker	The Name of the Job worker on whom the order is raised.
Nature of Processing Required	The Nature of Processing required. Nature of Processing details will be captured form the Party Details of Material out voucher.
Goods Received from Job Worker	The goods (Finished Goods/Scrap/By-Products/Co- Products) received from the Job Worker.
Quantity Received form Job Worker	The Quantity of Finished Goods received.
Job Worker’s Delivery Challan No. and Date	The Job worker’s Delivery Challan Number and Date entered in the Material In Voucher.
Factory GRN/GRR No. and Date	The Voucher Number and date of Material In voucher through which the material receipts are accounted.
Shortages if any	the details of Shortages in the process of Manufacture, if any.
Wastage/Scrap at the end of Job worker	The quantity of wastage and scrap produced during the manufacture of Finished Goods.
Duty Paid on Shortages/Scrap/Wastage	The details of Duty paid on the Shortage/ scrap/Wastage.
Remarks	The remark as the Job Order is closed.

Stock With Job Worker Displaying the Raw material Sent to Job Worker

Press Alt+G (Go To) > type or select > Stock with Job Worker and press Enter.
View Movement Analysis to view the Inward and Outward movement of stock along with the Quantity, Rate, and Value.
1. Press Ctrl+H (Change View).
2. Select Movement Analysis and press Enter.
3. Press F4 (Stock Group), select the Stock Group, and press Enter.
To view the age of stock, press Ctrl+H (Change View), select Stock Ageing Analysis and press Enter.
To know more about Stock Ageing Analysis, refer to the Stock Ageing Analysis section.

When you know the quantity of raw materials with the job worker, you know the amount of finished goods to be delivered. You can also follow up with the job worker for the finished goods.

Issue Variance Analysis

When you give raw materials to a job worker, you expect the finished goods to match the materials issued. However, the quantity received might differ. Issue Variance Analysis helps identify discrepancies between the raw materials issued and the finished goods delivered.

The table below explains the concept of Variance Quantity in the Issue Variance Analysis report.

Sl No.	Variance Quantity	Description
1	0	The finished goods received are exactly as per the raw material issued to the job worker.
2	Negative	The finished goods received are lesser than that expected as per the raw material issued to the job worker.
3	Positive	The finished goods received are greater than that expected as per the raw material issued to the job worker.

Press Alt+G (Go To) > type or select > Issue Variance Analysis and press Enter.
To view the report for Job Work Out Orders, press F8 (Job Work Out).
To view more informationSelect a row and press Shift+Enter.
To view vouchers recorded for job workers, press F5 (Party-wise).
To view goods delivered but orders not raised, press Ctrl+B (Basis of Value) and set Show Goods delivered but orders not raised as Yes.

Once you know the variance in quantity received, you can communicate with your job worker and adjust payments accordingly.

Receipt Variance Analysis

When you issue raw materials to a job worker, you expect the finished goods to match. However, the quantity received might differ. Receipt Variance Analysis helps identify discrepancies between the raw materials issued and the finished goods delivered.

The table below explains the concept of Variance Quantity in the Receipt Variance Analysis report.

Sl No.	Variance Quantity	Description
1	0	The finished goods received are exactly as per the raw material issued to the job worker.
2	Negative	The finished goods received are greater than that expected as per the raw material issued to the job worker.
3	Positive	The finished goods received are lesser than that expected as per the raw material issued to the job worker.

Press Alt+G (Go To) > type or select > Receipt Variance Analysis and press Enter.
To view the report for Job Work Out Orders, press F8 (Job Work Out).
To view more information, select a row and press Shift+Enter.
To view vouchers recorded for job workers, press F5 (Party-wise).
To view goods delivered but orders not raised, press Ctrl+B (Basis of Value) and set Show Goods delivered but orders not raised as Yes.

Stock Ageing Analysis

The information about the age of the stock helps you plan the dispatch of raw materials, based on first in and first out (FIFO) or any other business practices that you follow.

Press Alt+G (Go To) > type or select > Stock Ageing Analysis and press Enter.
Alternatively, Gateway of Tally > Display More Reports> Job Work Reports > Ageing Analysis and press Enter.
Change the Ageing Period.
1. Press F6 (Ageing Period).
2. Alter the ageing period, as needed.
3. Press Ctrl+A to save.

Questions & Answers

I created a Job Work Out Order for a set of components, but I could dispatch only part of the required quantity to the job worker. How can I check which components and quantities are still pending for dispatch?
The Components Order Summary report helps track such situations. It shows the quantity ordered versus the quantity pending for dispatch. The Balance Quantity column highlights partial dispatches, allowing you to monitor component shortages before the job worker starts processing.
I have issued materials to several job workers for different orders, and some of the materials have not yet been received back. How can I check the quantity of stock currently lying with each job worker and identify materials that have been pending for a long time?
Use the Stock With Job Worker report. It shows the quantity of materials issued but not yet received back. You can further analyse the movements using Movement Analysis and evaluate ageing through Stock Ageing Analysis to identify materials that have been pending with job workers for a long time.
I dispatched a specific quantity of materials to a job worker, but the quantity received back is different from what I expected. How can I analyse the variance and determine whether there is a shortage, excess receipt, wastage, or other process-related difference?
Use the Issue Variance Analysis and Receipt Variance Analysis reports. These reports highlight positive, negative, and zero variances between expected and actual quantities. Variance analysis helps identify shortages, excess receipts, wastage, or process inefficiencies and provides a basis for discussions with the job worker regarding adjustments or payments.

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