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Sales Under GST

You can record sales under GST in TallyPrime and print a valid GST tax invoice with party’s GST registration and location, item details (HSN or SAC), and tax rates. You can also record the export of goods, sales to other territory and SEZ, sales to foreign tourists, nil rated and exempt sales, deemed export, and so on, using a sales voucher.

 

Select the Sales Ledger in a Sales Transaction

While recording any type of sales transaction, you can choose either of the following methods:

  • Method 1: For a specific type of sales transaction, you can create or update the sales ledger with the relevant Nature of transaction. Select this sales ledger while recording the sales transaction.

  • Method 2: Select the common sales ledger during the sales transaction. Press F12 (Configure) > set the option Modify Tax Rate details for GST to Yes. Select the Classification/Nature.

Local Taxable Sales with Multiple GST Rates in an Invoice

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. In Party A/c name, select the customer ledger or the cash ledger.
  3. Select the common sales ledger in which GST rate is not defined.
  4. Select the stock items defined with different GST rates, and specify the quantities and rates for each of them.
  5. Select the central and state tax ledgers. GST will be calculated based on the GST rates defined in the stock items.
  6. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

  7. Press Alt+P (Print) > press Enter on Current > and press P (Print) to print.

For multiple copies:

  1. Press Alt+P (Print) > press Enter on Current > press C (Configure) > type or select Number of Copies > and press Enter.
  2. Provide the Number of Copies and select the Type of Copy.
  3. Press Esc to return to the Voucher Printing screen.
  4. Press P (Print) to print.
Note: When you are printing multiple copies of the invoice, only the page number of the current invoice will be displayed, and not the number of the copy. For example, if you want to print 3 copies for an invoice (original, duplicate, and triplicate), then in the print preview, the page number would be displayed as 1 of 1, and not 1 of 3.

For services, original copy for buyer and duplicate copy for supplier will be printed in the invoice.

For goods, original for buyer, duplicate for transporter and, triplicate for supplier will be printed in the invoice. If you do not want to print the transporter’s copy, then disable the option Print Transporter’s Copy in the Print Configuration screen.

 

As per GST guidelines, details such as the applicable taxes and tax rates, and the GSTIN/UIN of the company and the customer will be captured. After selecting the state in the ledger master, the state name and the state code will be captured in the printed invoice. Depending on your requirements, you can include additional details in your invoice by clicking F12: Configure.

To ensure that company GSTIN is printed on the sales invoice:

  • Specify GSTIN under Company GST Details screen in F11 (Features).
  • In the Voucher Printing screen of the sales invoice, press F12 and set:
    • Show GSTIN to Yes.
    • Show Item-wise GST details to Yes, to print the GST invoice in landscape orientation with tax breakup for each stock item.
       
Note:
- The total value of Total Amount column does not appear, as the invoice value is captured with GST in the Amount column.
- When both taxable and nil-rated/exempt goods are selected in the same invoice and party is an unregistered dealer, then the title of the invoice is printed as Invoice-cum-Bill of Supply.
  1. Press Alt+P (Print) > press Enter on Configuration > press Enter on Show More.
  2. Type or select Reduce space between Address and Name of Items/Particulars > press Enter to set it to No.
  3. Press Esc to accept and return to the previous screen.

Interstate Sales with GST

Follow the steps used for recording a local sales transaction. The only difference is that you have to select the integrated tax ledger instead of central tax and state tax.

Sale of Services

When you maintain only accounting transactions (but not inventory of your goods), or when your company deals with services, you can use the accounting invoice mode for recording your local and interstate sales.

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Accounting Invoice, in this case).
  3. In Party A/c name, select the customer ledger or the cash ledger.
  4. Select the required service ledgers, and specify the amount. Alternatively, press Alt+C to create the ledgers.
  5. Select the central and state tax ledgers for local sales and the integrated tax ledger for interstate sales.

Override assessable value in invoice

  1. In the sales invoice, press F12 and set the options as given below:
    • Select common Ledger Account for Item Allocation – No.
    • Modify Tax Rate details of GST – Yes.
  2. Select the party ledger and stock item.
  3. Select the sales ledger. In the GST Details screen, press F12 and set the option Allow override assessable value to Yes.
  4. Add the amount which should form part of the Taxable Value. GST will be calculated on this updated amount.
  5. Similarly, select the required stock items, and update the Taxable Value.
  6. Select the GST ledgers.
  7. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    The GST assessable value appears as overridden by user.
  8. Press Esc to return to the sales invoice. The sales invoice appears as shown:
  9. Press O to override the values.
    Note: When you override tax rate details in a company with Ladakh as the State, the field State Tax is displayed if the voucher date is earlier than 01-Jan-2020 and UT Tax, if the date is 01-Jan-2020 or later.
    If you press Y (Enter) instead of O, the transaction will appear as an exception in the GST report as shown below:

    You can press Enter to view the transaction, select it by pressing Spacebar, and press Alt+J (Accept as is) to accept the voucher as is.

    The transaction will get included in the relevant section of the GST report.

Override HSN code in invoice

If you had defined HSN code in the stock item, but want to change it in the invoice, you can select the HSN classification.

Follow the steps given below:

  1. In Company GST Details, set the option Enable GST Classifications to Yes.
  2. Create a new HSN Classification with the required HSN code.
    1. Gateway of Tally > Create > type or select GST Classification > and press Enter.
      Alternatively, press Alt+G (Go To) > Create Master > type or select GST Classification > and press Enter.
      In case the feature is inactive, you will be prompted to activate the GST Classification. Select Yes or press Y to proceed.
    2. Enter the HSN code, and applicable GST details.
    3. Press Enter to save.
  3. Record the sales invoice by overriding the HSN code.
    1. In the sales invoice, press F12 and set the options as given below:
      • Select common Ledger Account for Item Allocation – No.
      • Modify Tax Rate details of GST – Yes.
    2. Select the party ledger and stock item.
    3. Select the sales ledger. In the GST Details screen, press F12 and set the option Allow override Classification/Nature to Yes.
    4. Select the HSN classification.

      Note: Similar to sales invoice, you can record purchase invoice by selecting the required HSN classification.
      Similarly, select the required stock items, and select the HSN classification.
    5. Select the GST ledgers.
    6. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

      If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
      Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

      The GST assessable value appears as overridden by user.
    7. Press Esc to return to the sales invoice. The sales invoice appears as shown:
    8. Press O to override the values.

If you press Y (Enter) instead of O, the transaction will appear as an exception in the GST report as shown below:

You can press Enter to view the transaction, select it by pressing Spacebar, and press Alt+J to accept it as is.

The transaction will get included in the relevant section of the GST report.

Update Party Details in Invoice

  • Open the invoice in alteration mode
  • Select the party ledger > provide the dispatch, order and export details, as applicable and accept > select or create the required party in the Party Details screen.

Sales of Composite Supply Under GST (Expense Apportioning)

You can record the sales of a composite supply using a sales invoice. The rate of tax applicable on the principal supply will be considered as the rate of tax for the composite supply.

In a composite supply of both goods and services, either one of them can be the principal supply. If you are not sure about the principal supply and the secondary supply, you can create separate invoices for the goods and services.

In this section

 

Create a service ledger

  1. Gateway of Tally > Create > type or select Ledger > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master > Ledger > and press Enter.
  2. Set the option Is GST applicable to Not Applicable.
  3. Set the option Include in assessable value calculation for to GST.
  4. Select Goods in Appropriate to field, as the principal supply is considered as goods in this example.
  5. Press Ctrl+A to accept.

 

Record the sales of composite supply with goods as principal item

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the service ledger (in this example, the ledger applicable for transportation charges).
  3. Select the applicable tax ledgers (central and state/union territory taxes for local supply, integrated tax for interstate supply).
  4. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

  5. Press Esc to return to the sales invoice.
  6. Press Ctrl+A to save.

 

Sale of Mixed Supply

In case of mixed supply the tax of the highest-rated item in the bundle is applicable for the bundled unit. You can record the sale of a mixed supply in Tally using a sales invoice. For this, create a new stock item for the bundle of items, with the individual items as components (BoM).

In this section

 

Create stock item for the mixed supply with GST details

Create stock items for the products Watch, Wallet, and Pen with applicable tax. Now for corporate offer, create one more product – Corporate Kit, as shown below by enabling BOM and description. Press F12 (Configure) and enable options Provide Descriptions for Stock Items and Set Components List (Bill of Materials) in stock items:

  1. Gateway of Tally > Create > type or select Stock Item > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master > Stock Item > and press Enter.
  2. Create BOM, and add items which are part of combo kit. In this scenario, each item has one quantity for one Corporate Kit:
  3. Now enable GST for Corporate Kit, enter the HSN code and tax rate of the item which has the highest tax rate among the combo.

Your stock item for the mixed supply is created and ready to be used in transactions.

 

Transfer individual items to mixed supply stock item

Since items are procured individually and used to create the corporate kit. The items need to be transferred to reduce the quantity of individual items and create stock quantity for the combo kit.

Before transferring the items to corporate kit, the Stock Summary will appear as shown:

 

Record a stock journal voucher for transfer of items. You have to create a voucher type under stock journal to record such transaction.

  1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Stock Journal > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Stock Journal > and press Enter.
  2. Press Ctrl+H (Change Mode) > select Use for Manufacturing Journal > and press Enter.
  3. Select Corporate Kit as the Name of product.
  4. Select Name of BOM.
  5. Specify Qty as 10. Automatically, related items will be moved under the kit as shown below:
  6. Press Ctrl+A to save.

After the stock transfer, the stock for the corporate kit is increased and individual items stock is reduced to the same extent.

 

Record Sale of Mixed Supply

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Press F12 (configure) > set Provide Additional Descriptions for Stock Items to Yes, to view the additional description entered in the stock item.
  3. Select the applicable tax ledgers (central and state/union territory taxes for local supply, integrated tax for interstate supply).
  4. Press Ctrl+A to save.
  5. Open the voucher in alteration mode, and press Alt+P (Print) > press Enter on Current > press P (Print) to print. The printed invoice with item description, discount value and GST details appear as shown below:

 

Sale of Fixed Assets

You can record the relevant transactions for sale of fixed assets and view the details in GST reports and Balance Sheet.

In this section

 

Purchase of fixed assets

  1. Gateway of Tally > Vouchers > F9 (Purchase).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F9 (Purchase).
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Accounting Invoice, in this case).
  3. Select the ledger grouped under Fixed Assets with the nature of transaction set to Purchase Taxable, and Nature of goods set to Capital Goods.
  4. Select the GST ledgers.
  5. Press Enter to save.

 

Voucher for depreciation

Record the depreciation voucher before recording the sale of fixed assets.

  1. Gateway of Tally > Vouchers > F7 (Journal).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F7 (Journal).
  2. Debit the depreciation ledger grouped under expenses, and enter the value of depreciation.
  3. Credit the fixed assets ledger.
  4. Press Enter to save.

 

Sale of fixed assets

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Accounting Invoice, in this case).
  3. In the accounting invoice, select the fixed asset ledger grouped under Sales Accounts.
  4. Select the GST ledgers based on the party’s Place of Supply.

This sale value will appear in your trading account and Sales Register. As the sale is of fixed asset, you need to transfer this amount to fixed asset ledger, to form part of the Balance Sheet.

Note: Sale of fixed asset can be recorded in journal voucher as shown below, but you cannot generate the sales invoice.

 

View details in GST report

  • Gateway of Tally > Display More Reports > GST Reports > GSTR-1.
    Alternatively, press Alt+G (Go To) > type or select GSTR-1 > and press Enter.
    If the fixed asset is sold to:
    • Registered dealer, the details will appear under B2B Invoices.
    • Unregistered dealer, the details will appear under B2C Invoices.

 

Journal entries for adjusting profit or loss on sale of fixed assets

Account for profit on sale of fixed asset

Transfer the profit to income ledger to reflect the actual value of fixed assets in Balance sheet.

Example: After charging depreciation on fixed assets, if the net value of the fixed assets is 4,000 and the sale value is 5,000, record a Journal voucher to transfer the profit as given below:

  • Debit: Sale of Fixed assets = 5,000
  • Credit: Fixed Assets = 4,000
  • Credit: Indirect Income = 1,000

Account for loss on sale of fixed asset

Transfer the loss to expense ledger to reflect the actual value of fixed assets in Balance sheet.

Example: After charging depreciation on fixed assets, if the net value of the fixed assets is 5,000 and the sale value is 4,000, record a Journal voucher to transfer the loss as given below:

  • Debit: Sale of Fixed assets = 4,000
  • Debit: Indirect Expenses = 1,000
  • Credit: Fixed Assets = 5,000

 

Interstate Sales to Embassy or UN Body

You can record interstate sale of taxable, exempt and nil rated goods to Embassy or UN Body, using the new natures of transaction, even without selecting the party type in customer ledger.

In this section

 

Interstate sale of taxable goods to Embassy/UN Body

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the interstate party ledger with the Party Type set to Embassy/UN body.
  3. Select the interstate sales ledger with the nature of transaction Interstate Sales to Embassy/UN Body Taxable.
  4. Select the stock item, enter the Quantity and Rate.
  5. Select the integrated tax ledger.
  6. Set Provide GST details or Provide GST/e-Way Bill details to Yes, and set the option Supplies under section 7 of IGST Act to Yes/No as needed.
  7. Press Enter to save.

 

Interstate sale of exempt goods to Embassy/UN Body

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the interstate party ledger with the Party Type set to Embassy/UN body.
  3. Select the interstate sales ledger with the nature of transaction Interstate Sales to Embassy/UN Body Exempt.
  4. Select the stock item, enter the Quantity and Rate.
  5. Accept the sales invoice.

Similarly, record sale of nil rated goods to embassy/UN Body by selecting the nature of transaction Interstate Sales to Embassy/UN Body Nil Rated.

Sales of Stock Items with Slab-wise Tax Rates

Record GST invoice for items with slab wise tax rates. You can apply slab based on MRP of the item or item rate recorded in the invoice. The slab rates are recorded in the stock item master. You can also choose applicability of slab rate based on MRP in the item master.

For example, tax rate of 5% is applicable on an item if the price is less than 500, and 12% when the price is 500 or above. If you have two different prices for the item – MRP and rate manually entered in the invoice, you can choose to apply slab rate based on the MRP or the item rate.

In this section

 

Slab rate based on MRP

When GST is based on slab rates, calculation of tax is based on either MRP or item rate. The slab rate needs to be set in the stock item master.

  1. Provide slab rates and MRP rates in the stock item.
    1. Press F12 (Configure) > set Provide MRP Details to Yes > accept the configuration screen.
    2. Set the slab rates with corresponding GST rates.
    3. Set the option Set/Alter MRP details to Yes.
    4. Set Allow MRP modification in voucher to Yes.
    5. Set Consider MRP for calculation of GST rate in Slab Rate to Yes.
    6. Accept the stock item.
  2. Gateway of Tally > Vouchers > F8 (Sales), and record your sales entry.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales), and record your sales entry.
  3. Press F12 (Configure) > set Modify MRP in vouchers to Yes.
  4. Select the stock item, enter the quantity, rate, and MRP/Marginal price.
  5. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

  6. Press Esc to return to the sales invoice.
  7. Press Ctrl+A to save.

The MRP of a stock item is considered for GST rate calculation when slab rates are applicable. However, the tax amount still gets calculated on the selling price of the item. In the highlighted case, the rate per unit is the MRP of Rs 550, which appears in the slab range of Rs. 500 and above. Therefore, GST gets calculated at 18%.

 

Slab rate based on item rate

  1. Provide slab rates and MRP rates in the stock item.
    1. Press F12 (Configure) > set Provide MRP Details to Yes > accept the configuration screen.
    2. Set the slab rates with corresponding GST rates.
    3. Set the option Set/Alter MRP details to Yes.
    4. Set Allow MRP modification in voucher to Yes.
    5. Set Consider MRP for calculation of GST rate in Slab Rate to No.
    6. Accept the stock item.
  2. Gateway of Tally > Vouchers > F8 (Sales), and record your sales entry.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales), and record your sales entry.
  3. Press F12 (Configure) > set Modify MRP in vouchers to Yes.
  4. Select the stock item, enter the quantity, rate, and MRP/Marginal price.
  5. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

  6. Press Esc to return to the sales invoice.
  7. Press Ctrl+A to save.

In the highlighted case, the rate per unit is the item rate of Rs 450, which appears in the slab range of Rs. 0 to 500. Therefore, GST gets calculated at 5%.

 

Slab rate based on price range – same item of different price per unit

To configure a stock item for GST calculation based on the slab rate or price range

  1. In the stock item master, set the option GST Applicable to Applicable.
  2. Enable the option Set/Alter GST Details to open GST Details screen.
    • Specify the Description and HSN/SAC.
    • Select On Item Rate as the Calculation Type. Enter the price range under Rate, and the percentage of Integrated Tax Rate.
    • Accept the GST Details screen.
  3. Accept the Stock Item Creation screen.

 

To record a sales invoice for a stock item configured with GST on price range

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. If you are selling the same stock item at a different price per unit depending on the stock available, you can select the same stock item twice in the invoice and enter the applicable rate per unit.
  3. Select the GST ledgers. The taxes are calculated based on the price range defined in the stock item master.
  4. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

  5. Press Esc to return to the sales invoice.
  6. Press Ctrl+A to save.

 

Tax rate calculation for change in slab rate

If the slab rates of stock items change due to any applicable discounts, you can override the tax rates at the transaction level.

To override tax rate defined for the stock items, in the invoice:

  1. Press F12 (Configure).
    • Set the option Select common Ledger Account for Item Allocation to No.
    • Set the option Modify Tax Rate details of GST to Yes.
      Note: Retain Select common Ledger Account for Item Allocation as Yes, if you want to set a common tax rate at the invoice level, for all the stock items selected in the invoice.
  2. In the Tax Classification Details screen that appears after selecting the stock item, press F12 (Configure) > set the option Override tax rate to Yes, and press Enter.
  3. Enter the tax rate applicable based on the slab rate of the stock item.

 

Slab rate with apportioned additional ledger value (include additional expenses in item rate)

Configure a stock item for GST calculation based on slab rate by considering additional ledger value

  1. Gateway of Tally > Create/Alter > type or select Stock Item > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master/Alter Master > Stock Item> and press Enter.
  2. Specify the required details in fields Name, Under, and Units.
  3. Set the option GST Applicable to Applicable.
  4. Enable the option Set/Alter GST Details to open GST Details screen.
    • Specify the Description and HSN/SAC.
    • Select On Item Rate as the Calculation Type.
    • Set the option Consider additional expense/income ledger for slab rate calculation to Yes in the Tax on Item Rate screen.
    • Enter the price range under Rate, and the percentage of Integrated Tax Rate.
    • Accept the screen, and return to the GST Details screen.
  5. Accept the Stock Item Creation screen.

 

Record a sales invoice for calculating GST based on slab rate arrived at after considering the additional ledger value

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the stock item, and enter the quantity and rate per unit.
  3. Select the additional ledger enabled for apportionment based on quantity, and enter the amount.
  4. Select the GST ledgers. The taxes are calculated on the slab rate arrived at by considering the value of apportioned additional ledger to stock item rate.
  5. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    The GST is calculated on item rate by considering the additional ledger values.
  6. Press Esc to return to the sales invoice.
  7. Press Ctrl+A to save.

 

Slab rate without apportioned additional ledger value (exclude additional expenses from item rate)

To configure a stock item for GST calculation based on slab rate by excluding additional ledger value

  1. Gateway of Tally > Create/Alter > type or select Stock Item > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master/Alter Master > Stock Item > and press Enter.
  2. Specify the required details in fields Name, Under, and Units.
  3. Set the option GST Applicable to Applicable.
  4. Enable the option Set/Alter GST Details to open GST Details screen.
    • Specify the Description and HSN/SAC.
    • Select On Item Rate as the Calculation Type.
    • Set the option Consider additional expense/income ledger for slab rate calculation to No in the Tax on Item Rate screen.
    • Enter the price range under Rate, and the percentage of Integrated Tax Rate.
    • Accept the GST Details screen.
  5. Accept the Stock Item Creation screen.

 

To record a sales invoice for calculating GST based on slab rate by excluding the additional ledger value

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the stock item, and enter the quantity and rate per unit.
  3. Select the additional ledger enabled for apportionment based on quantity, and enter the amount.
  4. Select the GST ledgers. The taxes are calculated on the slab rate arrived at by excluding the value of apportioned additional ledger.
  5. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    The GST is calculated on item rate without considering the additional ledger values.
  6. Press Esc to return to the sales invoice.
  7. Press Ctrl+A to save.

 

Sales to Other Territory

To record sales to other territories, you have to enable the option Assessee of Other Territory in the party ledger. If your company is located in other territory, enable the option Assessee of Other Territory in the Company GST Details screen.

In this section

To comply with section 15 of the IGST Act for Refund of Integrated Tax to International Tourist, select the Place of Supply as Other Territory in the Party Details screen of sales invoice recorded for foreign tourist, and levy integrated tax.

 

Other territory to other territory

  1. Ensure that the option Assessee of Other Territory is set to Yes in the Company GST Details screen.
  2. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  3. Select the party ledger in which the option Assessee of Other Territory is set to Yes.
  4. Select the sales ledger.
  5. Select the stock items, enter the quantity and rate. Ensure the UT Tax rate is defined for the stock item.
  6. Select the central and UT tax ledgers.

    The printed invoice appears as shown below:

 

Other territory to a state or union territory

  1. Ensure that the option Assessee of Other Territory is set to Yes in the Company GST Details screen.
  2. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  3. Select the party ledger in which the option Assessee of Other Territory is set to No.
  4. Select the sales ledger.
    Note: If you are an assessee of other territory and your buyer is of the same state but not of other territory, select a common sales ledger. Ensure that the tax rates (central, integrated, and UT tax) are defined in the stock items. The taxes will be calculated accordingly.
  5. Select the integrated tax ledger.

The printed invoice appears as shown below:

 

State or union territory to other territory

  1. Ensure that the option Assessee of Other Territory is set to No in the Company GST Details screen.
  2. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  3. Select the party ledger in which the option Assessee of Other Territory is set to Yes.
  4. Select the sales ledger.
    Note: If you and your buyer are located in the same state, and you do not belong to other territory, but your buyer is an assessee of other territory, select a common sales ledger. Ensure that the tax rates (central, integrated, and UT tax) are defined in the stock items. The taxes will be calculated accordingly.
  5. Select the integrated tax ledger.

The printed invoice appears as shown below:

To print the state name and state code, enable the option Show State Name & State Code in the Print Configuration screen of sales voucher.

Based on the state name, location, and categorisation of the buyer and consignee as assessee of other territories, the relevant state name and code are printed in the invoice.

 

Nil-rated Sales

The sales of nil-rated goods to a local or interstate customer does not attract GST, and can be recorded using a sales voucher. In the masters of the goods or services classified as nil rated (0%), Taxability should be set to Nil Rated in the GST Details screen.

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the applicable Sales ledger. 
  3. Select the stock items, enter the quantity and rate.

Depending on the location of the party, you can record a local or interstate nil-rated sales transaction.

 

Exempt Sales

The local or interstate sale of goods or services exempted from GST can be recorded using a sales voucher. In the masters of the exempted goods or services, Taxability should be set to Exempt in the GST Details screen.

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the applicable Sales ledger.
  3. Select the stock items, enter the quantity and rate.

 

Sales to SEZ

The sale of goods and services to a party in an SEZ can be recorded using a sales vouchers. In an SEZ sales transaction, taxes are applicable based on the type of sale:

  • Taxable SEZ sale: In SEZ sales, integrated tax is applicable for both local and interstate parties.
  • Exempt and nil rated SEZ sale: No tax is applicable.
  • SEZ sale under LUT/bond: No tax is applicable. SEZ sales under LUT/bond are allowed when you have signed up a letter of undertaking with the department for the sale of goods without the payment of duty.

To provide details of the LUT/bond, press F11 (Features) > set Enable Goods and Services Tax (GST) to Yes. In the Company GST Details screen, enable the option Provide LUT/Bond details, and enter the details in the LUT/Bond Details screen.

 

To record sales to SEZ

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the applicable Sales ledger. You can select the sales ledger predefined with the natures of transaction related to SEZ, or select the nature of transaction during voucher entry. 
  3. Set Provide GST details or Provide GST/e-Way Bill details to Yes, and enter the Shipping Bill No. and Date.

The printed invoice displays the title specific to SEZ sales as shown below:

 

Deemed Export

Deemed exports are defined as transactions in which the supply and manufacture of goods takes place within India. Essentially, deemed exports refer to the supply of goods to end-exporters. For example, if a two-wheeler spare parts manufacturer supplies rear-view mirrors to a motorcycle manufacturer and exporter, then the sale of the rear-view mirrors would be considered as deemed exports. You can record the following transactions of deemed exports:

  • Interstate taxable deemed export: Integrated tax is applicable when recorded with the nature of transaction Deemed Exports Taxable.
  • Intrastate taxable deemed export: Central and state/UT taxes are applicable for local parties when recorded with the nature of transaction Intrastate Deemed Exports Taxable.
  • Exempt and nil rated deemed export: No tax is applicable when recorded with the following natures of transaction:
    • Intrastate: Intrastate Deemed Exports Exempt and Intrastate Deemed Exports Nil Rated
    • Interstate: Deemed Exports Exempt and Deemed Exports Nil Rated

 

Taxable intrastate deemed exports

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the Sales ledger predefined with the nature of transaction Intrastate Deemed Exports Taxable.
  3. Set Provide GST details or Provide GST/e-Way Bill details to Yes, and enter the Shipping Bill No. and Date.

 

Taxable interstate deemed export

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Select the Sales ledger predefined with the nature of transaction Deemed Exports Taxable.
  3. Set Provide GST details or Provide GST/e-Way Bill details to Yes, and enter the Shipping Bill No. and Date.

 

Sales to Consumers – Taxable, Exempt and Nil Rated

You can record sales to consumers (end users of your goods or services) and unregistered dealers, using a sales invoice.

Depending on the transaction value and the location of the party, the sales invoice will be captured in different tables in GSTR-1 returns.

  • B2C (Large) Invoices: Captures interstate sales transactions made to consumers and unregistered dealers, where the invoice value is more than Rs. 2.5 lakh.

The following images show how B2C large invoices are captured in GSTR-1 for an interstate party:

  • B2C (Small) Invoices: In GSTR-1, this table captures:
    • Local sales transaction: Irrespective of the invoice value.
    • Interstate sales transactions: where the total invoice value is less than Rs. 2.5 lakh.

The following images show how small invoices are captured in GSTR-1:

 

GST Sales Involving Consignee (Ship To) and Buyer (Bill To)

In Tally, you can record GST sales where a consignee and a buyer are involved. Here, the goods are sent to the consignee, and the bill is sent to the buyer.

Note: In this case, GST calculation depends only on the location of the buyer, and not the consignee.
- If the buyer is located in the same state: Central tax and state tax are applicable.
- If the buyer is located in a different state: Integrated tax is applicable.

To add buyer and consignee details in the same invoice, enable the following options:

  1. Press F11 (Features) > set Enable multiple addresses > and press Enter.
    If you do not see this option, set Show more features to Yes.
    Alternatively, press F11 (Features) > press Ctrl+I (More Details) > type or select Multiple Addresses > and press Enter.
    In case this feature is inactive, you will be prompted to enable the Multiple address feature. Select Yes or press Y to proceed.
  2. Provide the required address details.
  3. In sales invoice, press F12 (Configure) > press F12 (Configure) in Party Details sub-screen > and set Provide separate Buyers and Consignee details to Yes.

To view the buyer’s and consignee’s names and addresses in the printed invoice:

  1. Press Alt+P (Print) in the invoice > press Enter on Current > press C (Configure).
  2. Set the option Show Consignee details to Yes.
  3. To print the buyer name and address or consignee name and address from:
    • The Party Details screen, set Show Name and Address from Party master to No.
    • The party master, set Show Name and Address from Party master to Yes.

 

GST sales involving a consignee and a buyer

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. In Party A/c name, select the buyer, and enter the relevant details in the Party Details screen. For Consignee, select the consignee ledger.
  3. Select the sales ledger.
  4. Select the required stock items, and specify the quantities and rates.
  5. Select the relevant GST ledgers (state/UT tax and central tax for intrastate buyer; integrated tax for interstate buyer).
  6. Press Alt+P (Print) > press Enter on Current > press C (Configure) > set the option Show Consignee details to Yes.
    To print the buyer name and address or consignee name and address from:
    • The Party Details screen, set Show Name and Address from Party master to No.
    • The party master, set Show Name and Address from Party master to Yes.
  7. Press Esc to return to the Voucher Printing screen > press P (Print) to print the invoice.
    The consignee and buyer details appear as shown below:
Note: Set the option Print Address in a continuous line to Yes if the address is lengthy to print it clearly.

 

Sale of Works Contract Services

You can record a material in/receipt note voucher if you have received the material from works contractor. Then record a sales invoice when you render the service. Under GST you need to report only the sales invoice for works contract.

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Accounting Invoice, in this case).
  3. In Party A/c name, select the customer ledger.
  4. Select the sales ledger and enter the amount. Ensure the sales ledger has details as shown below:
  5. Select the GST ledgers (central and state, or integrated) based on the state selected for the customer ledger.
  6. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

 

Setup – Sales Ledgers

Master Setup

Nature of Transaction

Taxability

Party Type

Deemed Exports Nil Rated

Nil Rated

Deemed Exports

Exports Nil Rated

Nil Rated

—

Sales to SEZ – Nil Rated

Nil Rated

SEZ

Sales to consumer – Nil Rated

Nil Rated

—

 

Exports Sales

In an export sales transaction, taxes are applicable based on the type of export:

  • Taxable export: Integrated tax is applicable. Select Exports Taxable as the Nature of transaction in the sales ledger created for taxable exports.
  • Exempt export: No tax is applicable. Select Exports Exempt as the Nature of transaction in the sales ledger created for exempt exports.
  • Export under LUT/bond: No tax is applicable. Select Exports LUT/Bond as the Nature of transaction in the sales ledger created for exports under LUT/bond.
    • Export under LUT/bond is applicable when you have signed up a letter of undertaking with the department for the export of goods without the payment of duty.
    • To provide details of the LUT/bond, enable the option Enable Goods and Services Tax (GST). In the Company GST Details screen that opens, enable the option Provide LUT/Bond details, and enter the details in the LUT/Bond Details screen.

 

In this section

 

Record Sales invoice for exports

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. In Party A/c name, select the customer ledger.
  3. Select the sales ledger. You can also create separate sales ledgers for taxable exports, exempt exports, and exports under LUT/bond, and select them during the transaction.
  4. Select the integrated tax ledger if it is a taxable export.
  5. Set the option Provide GST details to Yes, if you want to enter the additional details regarding the export transaction.
  6. Enter the required details and return to sales invoice.
  7. Press Enter to accept.
  8. Press Page Up to view the invoice in alteration mode > press Alt+P (Print) > press Enter on Current.
  9. Press C (Configure) and set the options as needed > press Esc to return to Voucher Printing screen.
    The printed invoice appears as shown below:
     

 

Sales with LUT/Bond

Record a sales invoice for sales against LUT/Bond:

  • With sales ledger predefined with nature of transaction Exports LUT/Bond.
  • Without selecting tax ledger.

To print the invoice, press Alt+P (Print) > press Enter on Current > press C (Configure) and set the options as needed. The printed invoice appears with the title as shown below:

 

IGST in case of Freight on Board or Free on Board (FOB)

The seller has to pay the FOB charges to move the goods to the nearest port. Deduct FOB charges from the item value to calculate IGST.

  1. Gateway of Tally > Vouchers > F8 (Sales).
    Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
  2. Press F12 (Configure).
    • Set the option Select common Ledger Account for Item Allocation to No.
    • Set the option Modify Tax Rate details for GST to Yes.
  3. In Party A/c name, select the customer ledger.
  4. Select the stock item, enter the quantity and rate.
  5. Select the exports sales ledger.
  6. In GST Details screen, press F12 (Configure) and set the option Allow override assessable value to Yes.
  7. Deduct the freight charges incurred for boarding the goods from the Taxable Value.
  8. Select the freight charges ledger and enter the amount (deducted from the item value).
  9. Select the integrated tax ledger.
  10. Press Ctrl+O (Related Reports) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    If you are on TallyPrime Release 1.1.3 or earlier, follow the step:
    Press Ctrl+I (More Details) > type or select GST – Tax Analysis to view the tax details. Press Alt+F5 (Detailed) to view the detailed break-up of tax.

    In the freight charges ledger, if the options Is GST Applicable is set to No, and Include in Assessable value calculation for is set to Not Applicable, the GST – Tax Analysis appears as shown:

    If the freight charges ledger is appropriated to GST (Include in assessable value calculation for set to GST) with Method of Calculation set to Based on Value, the GST – Tax Analysis appears as shown:
  11. Press Esc to return to sales invoice.
  12. Press O to override and save the changes made to the assessable value in the transaction.

The tax details in the printed invoice appears as shown:

 

Sales Returns

You can record sales returns or de-escalation of the sale value (both local and interstate) against an earlier sales transaction using a credit note. You can use the voucher mode of debit note to record the escalation of sale value.

Your sales returns will be captured in table 8 (Credit/Debit Notes) in GSTR-1.

In this section

 

Sales return using a credit note

  1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) type or select Credit Note > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Credit Note > and press Enter.
  2. In Party A/c name, select the party from whom the original sales was made. Enter the Original Invoice No. and Date of the sales transaction against which you are recording the current sales return.
  3. Select the central tax and state tax ledgers.
  4. Set the option Provide GST details to Yes, if you want to enter additional details about the sales return.

    • 01-Sales Return – When there is a return of goods or services after sales.
    • 02-Post Sale Discount – When discount is allowed on goods or services after sales.
    • 03-Deficiency in services – When there is a deficiency in services (like a quality issue) after sales.
    • 04-Correction in Invoice – When there is a change in the invoice raised that leads to change in tax amount.
    • 05-Change in POS – When there is a change in place of supply that leads to change in tax amount.
    • 06-Finalization of Provisional assessment – When there is a change in price or rate after the department issues a notification about the finalized price of the goods or services.
    • 07-Others – Any other nature of return.
  5. Press Enter to return to credit note.
  6. Press Ctrl+A to save.

Similarly, you can record sales returns against an interstate sales transaction by selecting the relevant party, sales ledger, and integrated tax ledger.

Under GST invoicing rules, issuing of supplementary invoice has not been defined. You can record the adjustment towards the sales using credit/debit note.

While printing the credit note, the invoice title will now appear based on the Taxability of the stock items or ledgers as:

  • Tax Invoice for taxable transactions and exports.
  • Bill of Supply for exempt or nil rated transactions.

 

Discount allowed after supply of goods

Discount given after supply (post sales discount) will not form part of the transaction value, when:

  • Discount is established in terms of the agreement entered at or before the time of supply.
  • Discount is linked to the relevant Invoices.
  • Value of input tax credit to such discounts has been reversed by the buyer (buyer has reversed the credit on discount related to such invoices).

There will be no reduction in transaction value to the supplier, and GST amount should not be mentioned in the credit notes related to such discount.

  1. If the above conditions are not fulfilled, a journal voucher can be recorded by:
    • Debiting or crediting the Discount ledger (discount received or paid).
    • Crediting or debiting the party ledger (adjusting the invoice bill reference to have implication on the outstanding amount). This entry implication will have only in books of accounts and not in any GST reports.
  2. If the above conditions are fulfilled, record a credit note for discount in voucher mode as given below:
    • Debit: Discount on Sales (Sales Account) – xxx
    • Debit: CGST – xxx
    • Debit: SGST – xxx
    • Credit: Party Account – xxx

 

Change in Assessable Values of Sales

You can account for any change in consideration, including increase or decrease in sales price, with GST in debit or credit note.

In this section

 

Increase in assessable value of sales

  1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in this case).
  3. Select the Party A/c Name and provide the buyer details. You can also enter the Original Invoice No. and Date, against which this transaction is being recorded.
  4. In the Ledger Account field, press Enter on Show More > select the Sales ledger to allocate the stock items.
  5. Provide the stock item details and enter the amount.
  6. Select the tax ledgers.
  7. Set the option Provide GST details to Yes, and select the Reason for Issuing Note.
  8. Select the bill-wise details against which this transaction is being recorded.

    What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
  9. Accept the screen. As always, you can press Ctrl+A to save.

 

Decrease in assessable value of sales

  1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Credit Note > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Credit Note > and press Enter.
  2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in this case).
  3. Select the Party A/c Name and provide the supplier details. You can also enter the Original Invoice No. and Date, against which this transaction is being recorded.
  4. In the Ledger Account field, select the Sales ledger to allocate the stock items.
  5. Provide the stock item details and enter the amount.
  6. Select the tax ledgers.
  7. Select the bill-wise details against which this transaction is being recorded.

    What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
  8. Accept the screen. As always, you can press Ctrl+A to save.

 

Mismatch in Central Tax and State/UT Tax values

If the Central Tax and State/UT Tax values do not match in the transaction, a warning message appears as shown:

The same information will appear in the following screens:

  • In the GST – Tax Analysis screen as a note, as shown below:

  • The warning message will appear when you press Alt+P (Print) > press Enter on Current, to print the voucher.

The GST portal will not accept the GST returns if:

  • The value of State Tax does not match with Central Tax value.
  • The value of UT Tax does not match with Central Tax value, when a Union Territory is selected in the company’s State field, or the company is an assessee of other territory.

This message will appear when there is a mismatch in Central Tax and State/UT Tax values, in transactions recorded in the invoice mode of sales, debit note, credit note, and POS invoice. You need to correct the GST rates and values, as applicable, before saving and/or printing the invoice.

 

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