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Cost Centres in TallyPrime – FAQ

How to disable the Cost Centre Details in TallyPrime?

You can disable Cost Centres in TallyPrime when you do not need to use the feature anymore. Before doing so, ensure that you take a data backup. You can refer to the section Disable Cost Centre in TallyPrime in the topic Cost Centre or Profit Centre in TallyPrime.

Can I import the cost center class from one company to another?

Currently, there is no provision to import the cost centre classes from one company to another. You need to create it manually.

Can I create a Sub Cost Category under a Cost Category?

No, it is not possible to create a Sub Cost Category under a Cost Category.

Can I use cost centres in Delivery Note and Receipt Note in TallyPrime?

You can create a Delivery Note with Cost Centre allocations.

However, you cannot use cost centres in a Receipt Note in TallyPrime.

Can I view cost centre-wise Profit & Loss a/c and Balance Sheet?

Currently, TallyPrime does not provide an option to view the final accounts cost centre-wise. However, you can check relevant add-ons available in TallyShop.

Can I view ledger reports with cost centre details?

Yes, you can view Cost Centre details in ledger reports in TallyPrime.

To know more, click here.

I have enabled Cost Centre as Employee in TallyPrime. Can I disable it later?

If Cost Centre as Employee is enabled and no transactions are allocated, you can delete the cost centre. But if there are transactions recorded, the change cannot be reverted, so it’s best to create a new cost centre instead. To know more, click here.

Can I allocate a Cost Centre in an Inventory voucher?

Cost Centres are meant for tracking income and expenses by departments, projects, or locations, not for managing physical stock or inventory. Therefore, they can only be allocated in accounting vouchers.

Errors & Resolution

Cost Break-up Total does not match for ledger (under Category Primary Cost Category). Unable to import: Check Tally.imp for details.

Reason: The error occurs when the Cost centre applicability is disabled for the ledger or the cost centre is not allocated to the ledger value. The error may also occur during voucher import from Excel or other software.

Solution: To solve the error, follow the steps below:

    • Check if the cost centre applicability is enabled in the ledger

    • In case of purchase, change the mode to as voucher and allocate the cost centres to the ledgers with the correct value

    • In case of other voucher types, cross-check with the ledger value allocated in the Cost centre allocation screen and correct it. Try saving the voucher.

The Cost Centre does not belong to the Category!

This message appears when there is a mismatch in the cost category classification of the cost centre between the importing company and the exporting company.

For example, if the exported data includes a cost centre named C under the Primary Cost Category, but in the importing company, C exists under a Secondary Cost Category, the mismatch triggers this message.

To resolve this, simply update the cost centre in the importing company and reassign it to the Primary Cost Category.

Once updated, you can proceed with importing the transactions smoothly.

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You need to create the cost centres under the same cost centre categories in the Company to which you want to import the data." } },{ "@type": "Question", "name": "Can I create a Sub Cost Category under a Cost Category?", "acceptedAnswer": { "@type": "Answer", "text": "No, it is not possible to create a Sub Cost Category under a Cost Category." } },{ "@type": "Question", "name": "Can I use cost centres in Delivery Note and Receipt Note in TallyPrime?", "acceptedAnswer": { "@type": "Answer", "text": "You can create a Delivery Note with Cost Centre allocations. However, you cannot use cost centres in a Receipt Note in TallyPrime." } },{ "@type": "Question", "name": "Can I view Cost Centre details in Balance Sheet and Profit & Loss A/c reports of TallyPrime?", "acceptedAnswer": { "@type": "Answer", "text": "No, it is not possible to view Cost Centre details in Balance Sheet and Profit & Loss A/c reports of TallyPrime." } },{ "@type": "Question", "name": "How do I give the opening balance breakup to the cost centres after splitting the Company data or creating new Companies in TallyPrime?", "acceptedAnswer": { "@type": "Answer", "text": "Currently, TallyPrime does not have an option to provide the breakup of opening balance to the cost centres. However, you can provide the opening balance as per the example demonstrated below. Consider that Salary Advance ledger has an Opening Balance of Rs. 5,000 and has Cost Centres namely Employee A (Rs 3,000) and Employee B (Rs. 2,000). Alter the Salary Advance ledger to remove the Opening Balance. Press Alt+G (Go To) > Alter Master > Ledger > type of select ledger name and press Enter. Bring the cursor to Opening Balance and press spacebar to remove it. Press Ctrl+A to save the ledger. Create a ledger for salary advance adjustment under Loans and Advances (Assets) with an opening balance of Rs. 5,000 and cost centres not applicable. Press Alt+G (Go To) > Create Master > type or select ledger and press Enter. Enter Name. Under: Loans and Advances (Assets). Cost Centres are applicable: No. Opening Balance: 5,000. Press Ctrl+A to save the ledger. Record a Journal Voucher with Salary Advance and Salary Advance Adjustment ledgers. Press Alt+G (Go To) > Create Voucher > press F7. Under By (Debit), select the Salary Advance ledger. The Cost Allocations for the ledger screen appears. In the Cost Allocations screen, select: Employee A and enter Rs. 3,000. Employee B and enter Rs. 2,000. Press Ctrl+A to accept the screen. Under To (Credit), select the Salary Advance Adjustment ledger. Enter the narration, if needed. Press Alt+G (Go To) > type or select Cost Centre Summary and press Enter." } },{ "@type": "Question", "name": "How to View Cost Centre details for Payment Vouchers in reports in TallyPrime?", "acceptedAnswer": { "@type": "Answer", "text": "To view the Cost Centre details for Payment Voucher in reports, follow the step given below. Press Alt+G (Go To) > type or select Ledger Vouchers and press Enter Select the ledger from the List of Ledgers. If you want to view vouchers created for: Cash or Bank payment, then select the respective Cash or Bank ledger. Purchase of goods or services, then select the respective Purchase ledger. The Ledger Vouchers report opens. Press F2 (Period) and enter From and To dates, if needed. Press F12 (Configure) > Show Cost Centre details: Yes. Press Ctrl+A to save the setting." } },{ "@type": "Question", "name": "Can I view details of Cost Centre in a report in TallyPrime?", "acceptedAnswer": { "@type": "Answer", "text": "Yes, you can view Cost Centre details in a report in TallyPrime. Follow the steps given below. Press Alt+G (Go To) > Ledger Vouchers > type or select ledger name and press Enter. Press F2 (Period) > enter From and To The Ledger Voucher report for the selected report will be displayed. Press F12 (Configure) and set the following: Format of Report: Detailed. Show Inventory details: Yes. Note: You need to set this only if Inventory values are affected and Cost Centre are applicable are set to Yes in the ledger. Show Cost Centre details: Yes. Ledger Voucher Report Configuration to View Cost Centre Details in TallyPrime Press Ctrl+A to save the setting. The Ledger Voucher report with Cost Centre details appears as shown below." } },{ "@type": "Question", "name": "While recording Journal, Receipts, and Payment vouchers using Cost Centre Classes in TallyPrime, why do a few Cost Centres dont appear in the list?", "acceptedAnswer": { "@type": "Answer", "text": "Reason: You will not be able to use Cost Centres while recording Journal, Receipts, and Payment vouchers in TallyPrime, if the option Use as Employee is set to Yes in the Cost Centre master as shown in the screen below. Use as Employee in Cost Centre in TallyPrime As shown in the Payment Voucher below, the Cost Centre Employee E does not appear while selecting in the Cost Centre/Classes. Employee Not Visible in Cost Centre Classes in Payment Voucher in TallyPrime Solution: In the Payment Voucher: Press F12 (Configure) and set Show List of Employees as Yes. Show List of Employee Set as Yes Under F12 Configuration in Payment Voucher of TallyPrime Press Ctrl+A to save the setting. Now, the option to select the employee will appear while select in the Cost Centre/Classes field. Employee Appearing Under Cost Centre Classes in Payment Voucher of TallyPrime" } },{ "@type": "Question", "name": "Why does TallyPrime display the message Cost Break-up Total does not match for Ledger (Under Category Primary Cost Category) Can& import! Check Tally.imp for details while importing the data?", "acceptedAnswer": { "@type": "Answer", "text": "Reason: This message is displayed when the number of decimals for Rate of Exchange is different at locations (Server/Client). Solution: To synchronise the data, you need to maintain the same number of currencies in both the Company data. For instance, the Rate of Exchange for UAE Dirhams is entered as 5.4751 in the Company data for the main office from which the data is exported. And in the Company data of the branch office, you have entered it as 5.4751 to which data is being imported. In such a case, TallyPrime will show this message. You need to enter either 5.4751 or 5.47 in the Company data of both the offices." } },{ "@type": "Question", "name": "Why does TallyPrime display the message Cost Centre < does not belong to the category while importing the data?", "acceptedAnswer": { "@type": "Answer", "text": "This message appears when you have created the same cost centre under different cost categories in the exported data and the Company data to which you are importing it. For instance, the exported data has a cost centre named C under the Primary Cost Category. And the Company data to which the data is imported also has a cost centre named C under the Secondary Cost Category. In such a case, the message will appear. You can alter the cost centre at the importing end and re-categorize it as Primary Cost Category. You can then import the transactions." } },{ "@type": "Question", "name": "Why does a Cost Category not exist after importing the data?", "acceptedAnswer": { "@type": "Answer", "text": "Reason: This happens when the name of Cost Category is not the same in the exported data and the data to which it is being imported. Solution: You can either: Create a new category of the same name in the Company data to which you are importing the data. Have cost categories of the same name in both the Company data. If one of the two conditions are met, then you can import the data with cost categories seamlessly." } }] }