In addition:

• If you create a new folder under a parent folder with permission, the new folder inherits the parent folder’s permission.

• When you copy a folder with permission and paste it under a parent folder at a different location, the copied folder inherits the parent folder’s permission at that location.

• If you cut and paste or move a folder with permission to a different location, that folder retains the existing permission.

Set Permissions | User Access to Data Folder 

Access for standard users

1. Under D_drive, right-click the Shared_Data folder or select a subfolder under it, as per your requirement

2. Right-click the Data folder and click Set Permissions.
   
   The Manage Access screen appears with the following default details:

   • User: This is set as Standard User, which you can neither edit nor delete.

   • Access: This is set as Allowed.

   • Folder Path: This is set to the folder that you had selected to set permissions for the users.

3. Select the required access for the Standard User, for example Allowed in TallyPrime.
   

   You can alter the permissions as needed for the Standard User. However, you cannot remove Standard User from the User list.

Access for a specific user 

Say you have set Allowed in TallyPrime or Disallowed access for the Standard User. There are situations when you may want a specific user among the Standard User group to be able to access the folder completely, without any restrictions. In this case you can add that user and select the required Access. 

In the Manage Access screen

1. From the Select User drop-down list, select the user, and click Add.

2. From the Access drop down list, select the required permission, and click Save.
   Note that unlike Standard User, you can remove this user from the User list whenever you no longer want to set any access for that user.

Error Notifications

The following errors may appear for users with Allowed in TallyPrime or Disallowed permission: 

• Accessing the folder from File Explorer: Error Opening Directory

• Download files from the virtual computer: Failed to list files (The operation failed)

Home Menu

In the Virtual Computer, the bottom-left corner provides a quick access menu to commonly used features like Accessories, Internet, Office, Help and Information.

To know more about these features, click here.

Accessories

Access basic utilities to support day-to-day tasks.

• Image Viewer – View your images easily.
  
  
• Mousepad – Simple text editor.
  
  
• Screenshot – Save images of your screen or individual windows by taking a screenshot and adding effects, as required.
  
  
• Record Screen – Record your on-screen activity as a video, useful for training or troubleshooting. 
  
  
• Calculator – Perform arithmetic, scientific or financial calculations.
  
  
• Engrampa Archive Manager – Supports unzipping of zipped files.

Internet

Open Firefox browser to access the internet for downloads, references, and more.

Office

Launch office productivity tools for working with documents and spreadsheets.

• Document Viewer – View multiple- page documents.

• LibreOffice – A complete office suite compatible with the open-standard ODF document format.

• LibreOffice Calc – Perform calculations, analyse information and manage lists in spreadsheets.

• LibreOffice Writer – Create and edit text and images in letters, reports, documents and Web Page.

Help

Find tools for troubleshooting and resolving issues.

• Task Manager – View running applications and processes and end unresponsive tasks.
• Troubleshooting – Access diagnostic tools to identify and fix common issues.
  
  • Force Quit TallyPrime – Close TallyPrime immediately if it becomes unresponsive.
  • TallyPrime with Zero Command Repair – Launch TallyPrime with repair mode to fix issues without requiring command-line inputs.
  • Generate Error Log – Create a log file capturing system or application errors for support and debugging.
•  Restart Computer

  A message appears to confirm if you want to restart the Virtual Computer.
  

  • Click Restart to confirm.

  • Or click Cancel to go back.

• Shutdown Office

  A message appears to confirm if you want to shut down the Virtual Computer and end the session for all active users.
  

  • Click Shutdown to confirm.

  • Or click Cancel to go back.

Information

Check system details, session information, or other environment-specific data.

• System Information – View technical details of the virtual computer and environment, such as Computer Name, IP address, Storage, OS version, hardware configuration, and more.
  

• Event Log – Review logged events and activities to monitor usage or identify issues.
  

Virtual Office Operations

Print via Browser or TPCA Client Application

To print any voucher or report,

1. Press Ctrl + P.

2. Press F6 (Printer) and from the List of Printers, select Web-Printer.
   

3. Select the Paper Size and Orientation.
   

4. Click OK.
   Configure other options as required.

5. Press Print.
   The Browser Print screen appears.
   
   
   

6. Click Print to print the required pages.
   You can also save it as PDF, and it will be downloaded to the local system.

Paper size resets to the default A4 when the Virtual Office is shut down and restarted. 

Add Digital Signature to PDF Documents

In your business, if you need to share your invoices or reports with stakeholders, auditors, or customers for different purposes, such as authentication records or audit. Similarly, you might be providing Form-16 to your employees with signature and stamp of your organization. Using digital signature in your documents will avoid the risk of tampering and ensure that the document is authentic.

Digital signature can be added to the PDF format of any document. In TallyPrime on Virtual Computer, you can generate your invoices or reports and export, print, or e-mail a document in PDF format.

For example, we will consider exporting the invoices or reports.

1. From any voucher or report, press Ctrl+E to initiate Export.
   

2. Press F8 (File Format) and select PDF (Read-only document).

   1. File Format: select PDF (Read-only document).

   2. Digital Signature: select Not Applicable.

3. Press E (Send) to complete the export to PDF file format. 

4. To view the exported PDF file, click Storage from top-left corner. 

5. Go to My_Files > Export and select the PDF file to download in your local computer.

6. Open the PDF file in your PDF editor and digitally sign the document. 

Refer to the Sign a PDF section on the Adobe Acrobat site. As the use of a dongle for configuring Digital Signature is not supported in TallyPrime on Virtual Computer, adding the digital signature to the invoices or reports works similar to how you would digitally sign your PDF document in your local computer.

TallyPrime Features Not Supported in Release

Data Sharing

• Synchronisation over IP from TallyPrime in your local computer to the virtual computer is not supported.

Licensing & Upgrade

• You can activate only one TallyPrime license in a connected virtual computer, unlike on your local computer where you can activate two different licenses on two instances of TallyPrime applications.
• Upgrade to the latest release from TallyPrime on the virtual computer is not supported. You can update to the latest TallyPrime release or with necessary administrator rights, from the Self Service Portal portal.
• You cannot have multiple versions of TallyPrime co-existing in the virtual machine.  

Error Resolution Features

• Repair and Re-install using TallyPrime Setup Manager is not supported on the virtual computer. Similarly, troubleshooting through command prompt is not supported in this release. However, you can repair your application using Start > Troubleshooting > TallyPrime with Zero Command.

Shortcut Keys with Conflicting Behavior

Listed below are the shortcut keys that have conflicting behavior with browser features.

To know more about these features, click here.

Still using TallyPrime on AWS? 

Install Custom Fonts

TallyPrime on AWS offers the Install Custom Font feature, letting you add the exact fonts you need for barcodes, invoices, and other custom elements. This option is available for users with Owner and Administrator rights.

To install a custom font:

1. Go to Start > Help > Install Custom Font

2. Select the .TTF (TrueType Font) font file from the shared data folder.

3. Click OK.

4. Restart the Virtual Office to apply the changes for all users.

   Once installed, you can check if the font is available by scanning the barcode or opening LibreOffice (or any text editor) and looking for it in the font list. 

Manage User-Defined Paper Size

Need to print invoices, reports, or labels that don’t fit standard paper sizes? User-defined paper sizes let you customise your printing setup for professional, perfectly formatted documents.

With TallyPrime on AWS, Owners and Administrators can easily add, edit, or delete custom paper sizes from the Virtual Office. The default paper size cannot be edited or deleted. After making any changes, restart your Virtual Office from the Self-Service Portal to apply them for all users.

Prerequisites:

• You must be an Owner or Administrator.

• TallyPrime Release 4.1 or above.

Add a User-Defined Paper Size

For example, to print a Stock Summary report on a custom paper size of 8 × 10 inches (203.2 × 254 mm):

1. Log in to your Virtual Computer.

2. Go to Start > Help > Manage User-Defined Paper Size.
   

3. In the User-Defined Paper Sizes screen, click Add.
   

4. Enter:

   • Paper Size Name: 2–20 characters, can include special characters (@ # $ % ^ & * () _ – + = { } [ ] | \ ‘ ” ? /)

   • Unit: mm or inch

   • Paper Width & Height: 5 mm–1189 mm (0.2–46.81 inches)
     

5. Click Save.

6. Restart your Virtual Office via the Self-Service Portal to apply changes.

You can add multiple paper sizes at once.

Use a Custom Paper Size

1. Open the report you want to print (e.g., Stock Summary).

2. Press Ctrl + P to open Print Configuration > F6: Printer.

3. Select your printer.

4. In the Setup screen, scroll to select the required user-defined paper size.

5. Click Apply > OK.

Your document will print according to the selected custom size.

Edit a User-Defined Paper Size

To change the dimensions of a paper size:

1. Go to Start > Help > Manage User-Defined Paper Size.
   

2. Select the paper size and click Edit.

3. Update the width and height as needed.

4. Click Save.

5. Restart your Virtual Office to apply changes. 

Only user-defined paper sizes can be edited.

Delete a User-Defined Paper Size

To remove a paper size permanently:

1. Go to Start > Help > Manage User-Defined Paper Size.
2. Select the paper size and click Delete.
   
3. Confirm by clicking OK.

Only user-defined paper sizes can be deleted.

With user-defined paper sizes, you can ensure every invoice, report, or specialised document prints exactly as required—accurate, professional, and perfectly formatted.