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Import of Data from Excel- Capabilities

The functionality to import data from Excel introduced in TallyPrime 4.0 offers numerous advantages. It accelerates data entry processes, reducing both time and the likelihood of errors associated with manual data entry. Users can efficiently prepare and organize data in Excel before transferring it into Tally, which enhances the data accuracy. Additionally, it promotes compatibility between different software systems, fostering a cohesive approach to data management across various aspects of business operations.

To achieve this we have introduced some TDL capabilities to make the import of data from Excel to TallyPrime seamless.

Collection Attribute- Data Source 

TallyPrime allows you to integrate and exchange data with external systems by defining data sources. In the case of importing data from Excel, various fields are populated based on the data source that is provided. The collection attribute Data Source is used to populate data to a collection dynamically from a variety of data sources. This attribute accepts the Type and Identity of the data source from where the data is to be retrieved. Data Source has been extended to support the feature Import of Excel data. The various ways in which data source have been extended to support Excel Import Capabilities is given below:

Data Source- Excel Sheet Name

A new Collection Data Source, Excel Sheet Name is introduced to populate the list of sheet names within the specified Excel file.

Syntax: 

Data Source: Excel Sheet Name: <File Path>

Example: 

Data Source: Excel Sheet Name : “D:\AllAccountingMasters.xlsx”

    Where will you see the output from this data source on TallyPrimeList of Worksheets table

   

Data Source- Excel Header Name

Data source to get Excel Header name

Syntax:

Data Source: Excel Header Name: <File Path>
                         Excel Sheet Info: <Sheet Name> [ : <Start Cell Reference>[ : <End Cell Reference>]]

Example :

 Data Source    : Excel Header Name: “D:\StockItem.xlsx”
                  Excel Sheet Info    : “Stock Item” : A1 : M1

Here Excel Sheet Info is required so that the system gets to know the sheet name , starting column and ending column from which the Excel Header Name will be populated

Please refer to the below image to check where the start cell reference and end cell references are being provided in TallyPrime

Where will you see the output from this data source on TallyPrime: List of Column Headers table

Data Source- Excel Column Names

Data source to get Excel Column names

Syntax :

Data Source: Excel Column Name: <File Path>
                          Excel Sheet Info: <Sheet Name> : <Start Column Reference> : <End Column                                                                                            Reference>

Example :  

Data Source : Excel Header Name: “D:\StockItem.xlsx”
              Excel Sheet Info    : “Stock Item” : A : M

Here Excel Sheet Info is required so that the system gets to know the sheet name , starting column and ending column from which the Excel Column Name will be populated

Please refer to the below image to check where the start column reference and end column references are being provided in TallyPrime

Where will you see the output from this data source on TallyPrime: List of Columns table

Data Source- Application Excel Maps & Company Excel Maps

The collections with the above Data Source attribute will return the object “Excel Tally Map” with the methods: MapName, MapFor, IsMasterMap, IsAppMap & FileName

Syntax :

Data Source : Application Excel Maps

Example : 

[Collection: Imp AppLevelMap]

Data Source     : Application Excel Maps    : “”

Format          : $Name,25
Format          : $MapFor,20
    
Filter          : ImpExlApplicableMaps

Syntax:

Data Source : Company Excel Maps

Example : 

[Collection: Imp CompanyLevelMap]

    Data Source     : Company Excel Maps    : “”

    Format          : $Name,25
    Format          : $MapFor,20 

    Filter          : ImpExlApplicableMaps

Excel Sheet Info- Attribute

This attribute will be used to specify the starting and ending cell reference when the data source Excel Header Name and Excel Column Names are used.

Syntax :

 Excel Sheet Info: <Sheet Name> : <Start Column Reference> : <End Column Reference>

                                  Excel Sheet Info: <Sheet Name> [ : <Start Cell Reference>[ : <End Cell Reference>]]

Objects 

New objects have been introduced in Excel Import for persistence and retrieval at various checkpoints.

Object ExcelTallyMap

Syntax: 

Object : ExcelTallyMap (EXCEL_TALLY_MAP)

The object ExcelTallyMap stores these values

RF Name Method Name Type Use
 RF_NAME Name  STR Used As map name
 RF_MAP_FOR MapFor  STR Supported Master Names, Type of Voucher
 RF_FILE_NAME FileName  STR This info won’t be persisted, But filled while constructing Data source.
 RF_IS_MASTER_MAP IsMasterMap BOOL To differentiate between master and voucher import
RF_IS_APP_MAP  IsAppMap BOOL To differentiate storage location
RF_HAS_HEADER HasHeader BOOL  
RF_HEADER_ROW_NUM HeaderRowNum LONG  
RF_START_HEADER_COLUMN StartHeaderColumn STR This will use to specify starting header cell. It will used to gather Excel Header Collection
RF_END_HEADER_COLUMN EndHeaderColumn STR  
RF_START_DATA_ROW StartDataRow LONG  
RF_END_DATA_ROW EndDataRow LONG  
RF_IS_SKIP_ON_SPECIFIED IsSkipOnSpecified Bool  
RF_SKIP_ON_LIST SkipOnList SkipOnColumns(Repeated) collection of multiple columns skip on (with “And” or “Or” combination)
RF_UNIQUE_ON_STR UniqueOnStr STR Every Nth Row, Every Blank Row, These are comma separated Tally Field Names, As User Defined
RF_UNIQUE_ON_LIST UniqueOnList UniqueOnColumns (Repeated) When new value – Excel column names
RF_UNIQUE_ON_N_ROW UniqueOnNRow LONG  
RF_FIELD_COLUMN_MAP_LIST FieldColumnMapList FieldColumnMap (Repeated)  

Object UniqueOnColumns

Syntax:

Object : UniqueOnColumns (UNIQUE_ON_COLUMNS) 

The object UniqueOnColumns stores these values

RF Name Method Name Type Use
 RF_HEADER_NAME HeaderName  STR  
RF_COLUMN_NAME ColumnName STR  

Object SkipOnColumns

Syntax:

Object: SkipOnColumns (SKIP_ON_COLUMNS)

The object SkipOnColumns stores these values

RF Name Method Name Type Use
RF_COMBINE_TYPE CombineType STR “AND” or “OR”
RF_HEADER_NAME HeaderName STR  
RF_COLUMN_NAME ColumnName STR  
RF_COMPARE_TYPE CompareType STR =, >= , <=….
RF_COLUMN_VALUE ColumnValue STR  

Object Compute Value

Syntax:

Object : Compute Value (COMPUTE_VALUE)

The object Compute Value stores these values 

RF Name Method Name Type Use
RF_COMBINE_TYPE CombineType STR It Contains AND/OR (For Future use)
 RF_HEADER_NAME HeaderName  STR  
 RF_COLUMN_NAME ColumnName  STR  
RF_UNIT_HEADER_NAME UnitHeaderName STR TBD Name to be decided…  This will be used for Dr/Cr in case of amount.. and other respective units in case of Quantity and rate
RF_UNIT_COLUMN_NAME UnitColumnName STR  
RF_UNIT_COLUMN_FIXED_VALUE UnitColumnFixedValue STR  
RF_CONDITION Condition STR EqualTo, Not Equal To
RF_VALUE Value STR  

Object FieldColumnMap

Syntax : 

Object: FieldColumnMap (FIELD_COLUMN_MAP)

The object FieldColumnMap stores these values 

RF Name Method Name Type Use
 RF_DISPLAY_TEXT DisplayText  STR Label of the object displayed in table
 RF_HEADER_NAME HeaderName  STR  
 RF_COLUMN_NAME ColumnName STR  
RF_IS_MANDATORY IsMandatory BOOL  
RF_IS_KEY_FIELD IsKeyField BOOL  
 RF_METHOD_NAME MethodName  STR Storage Name (Internal). Filled via hidden field.
 RF_OBJECT_TYPE ObjectType STR  
 RF_DATA_TYPE DataType STR  
 RF_COLLECTION_NAME CollectionName STR  
 RF_PARENT_COLLECTION_NAMES ParentCollectionNames STR  
 RF_INWARD_COLLECTION_NAME InwardCollectionName STR  
 RF_OUTWARD_COLLECTION_NAME OutwardCollectionName STR  
 RF_CREATE_DEFAULT_PARENT_OBJECT CreateDefaultParentObject BOOL  
 RF_IS_QUALIFIER IsQualifier BOOL This will be used on qualifier field. Ex: Dr/Cr, Qty units…
 RF_IS_INWARD_OUTWARD_TYPE IsInwardOutwardType BOOL This will be used in transfer Type column.
RF_IS_UDF IsUDF BOOL  
 RF_FIXED_VALUE FixedValue STR  
RF_COMPUTE_TYPE ComputeType STR Nett, Concat, Average (Hidden fields…)     EqualTo, Not Equal To (Visible to User) 
RF_COMPUTE_LIST ComputeList ComputeValue (Repeated) Nett, Concat, Average can contain more than one value in list. For Equal to and Not Equal to only first value will be considered.
 RF_HAS_EXPLODE <No name> BOOL  
 RF_EXPLODE_TYPE ExplodeType STR  
 RF_FIELD_COLUMN_MAP FieldColumnMap FieldColumnMap (Repeated)  

Object ImportPreview

Syntax :

 Object: ImportPreview

The object ImportPreview stores these values.

RF Name

Method Name

Type

Use

RF_FILE_NAME FileName  String  
RF_SHEET_NAME SheetName String  
RF_HEADER_ROW_NUM HeaderRowNum Long  
RF_START_HEADER_COL StartHeaderColumn String If Header specified value will be cell names like A1, If No Header specified value will be column Name ‘A’
RF_END_HEADER_COL EndHeaderColumn String If Header specified value will be cell names like A1, If No Header specified value will be column Name ‘A’
RF_START_DATA_ROW StartDataRow Long  
RF_END_DATA_ROW EndDataRow Long  
RF_MAP_TYPE MapType String In Case of master Its Ledger,  Stock Item…  
In Case Of Voucher its Accounting Voucher, Inventory Voucher…
RF_SKIPPED_ROWS SkippedRows LONG  Repeated Field – which will store skipped rows
RF_PREVIEW_DETAILS PreviewDetails PreviewDetails Its repeated data, Using which Total No of object created and date range will be displayed in preview.

These objects will persist values for:-

  • Report
  • Object Map
  • Function
  • Events
  • XML Requests

These objects will retrieve values when called for :-

  • Field Attribute, Table with all the Object methods populated
  • Report Part Attribute, Repeat Line over Collection Objects
  • Collection Functions, NumItems, CollectionField, FilterValue, CollAmtTotal, FilterAmtTotal

Functions

Functions are a block of code that run only when called. Some new functions have been introduced to support the feature import of data from Excel

Function- IsExcelColumnNameValid

This function takes a string and returns true if the string is a valid Excel column.

Syntax :

$$IsExcelColumnNameValid

Example: Sample Code

 Control : InvalidExlCol : NOT $$IsExcelColumnNameValid:$$Value


So in the case below if the user specifies any option other than the List of Columns table, then the function IsExcelColumnNameValid will return false and an Error message is triggered

Function- IsExcelColumnRangeValid

This function takes starting column and an ending column and returns true if starting column is less than the ending columns.

Syntax :

$$IsExcelColumnRangeValid

Example: Sample Code

 Control : InvalidRowColRange : NOT $$IsEmpty:$$Value AND NOT +                            $$IsExcelColumnRangeValid:#IMCStartColumn:$$Value

So in the case below when we enter M before A the function IsExcelColumnRangeValid returns false and hence the Error message is triggered

Function- GlobalAllow, Allow

This function already exists in default tally code but has been extended to control access to create/alter/delete actions on import maps. This function checks if the current user has the right to an operation of the family across all the loaded companies. It will return ‘Yes’ if operation is allowed in at least one company.

Syntax:

$$GlobalAllow

Example: Sample Code

Inactive    : NOT ($$GlobalAllow:Display:##DBTileFamilyName:$Name)

So in the below given case Allow function for Creation, alteration and deletion of Mapping template for data entry operators will return false

Function- MakeConfigDataKey

This function will provide the Config Key based on specified parameters
All the Report Views and Excel Maps for This Company are saved in one file i.e CfgRept.1800. If the user goes to Delete a Map saved under This Company, the system would require certain parameters to understand what file is to be deleted. 

Syntax:

$$MakeConfigDataKey

Example: Sample Code

ImpExcelMapKey : If ##svIsMstImport Then + $$MakeConfigDataKey:@@ExcelTallyMapSysName:##svImportMappingMstConfig Else + $$MakeConfigDataKey:@@ExcelTallyMapSysName:##svImportMappingVchConfig

Function- IsObjectExists

This function returns a logical value. This function can be used to check if object of given type and name is present in current company.

Syntax:

$$IsobjectExists

Example: Sample Code

[Function: TSPL Create StockItems]

    01    : NEW OBJECT    : StockItem
    02    : SET VALUE        : Name            : ##StockItem
    03    : Do If: NOT ($$IsobjectExists:Unit:##Unit): Call: TSPL Create Units
    04    : SET VALUE        : Base Units        : ##Unit
    05    : CREATE TARGET

Actions

Action- Delete All Excel Maps

This action is used to delete all the user-defined Excel maps for the company

Syntax:

Delete All Excel Maps : <Yes/No>:<Company Name>

Example: Default Code

[!Field: IMP DelExlMappedAllTemplates]

           Table                : Imp AppExcelMaps, DeleteAll

           ActOn Table Element  : @IsDeleteAll        : Delete All Excel Maps     : No
           ActOn Table Element  : NOT @IsDeleteAll    : Execute Obj Actions        : TableAction

Sysnames

These new Sysnames have been introduced to support the feature Import of data from Excel in TallyPrime

  Sys names Defined in Platform? Where will it come?
1 Default Template

Yes

Predefined mapping template
2 Every Nth Row Yes Unique On
3 Every Blank Row Yes Unique On
4 Specify Column Headers Yes Mapping
5 Specify Columns Yes Mapping
6 Compute Value Yes Compute Value
7 Specify Fixed Field Value Yes Fixed Field Value
8 Specify Column Yes Specify Column
9 Top Ledger Yes Fixed Top Ledger
10 Bottom Ledger  Yes Fixed Bottom Ledger
11 Fixed Object  Yes Fixed Object
12 Invoice Nett Amount Yes Nett amount
13 Application Yes Application level map
14 Master Yes master map
15 AnyVoucher Yes Any voucher type
16 As per Column Header Yes In computed value
17 As per Cell Value Yes In computed value
18 First Column  Yes To give first column of file
19 Last Column Yes To give last column of file
20 New Name  Yes To add a fixed field value 
 
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