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Create Attendance or Production Types (Payroll)

Attendance/Production Type represents the basic units that is used to compute employees’ pay and to track and represent data on productivity. Attendance/production types are dependent on the Pay Heads that constitute employees’ pay structure, and so you may need to define multiple types.

You can also define Attendance/Production Types in hierarchical group to ensure that attendance types having a common unit are combined under logical groups. For example, The group Present Days can have Present and Leave with Pay as sub-groups.

 

Attendance Type

You can define Attendance/Production Types with or without pay.

  • Attendance/Leave with Pay: Use this to record the positive attendance and leave with pay (For example, Present, Sick Leave, and so on.)
  • Leave without Pay: Use this to record negative attendance (For example, Absent, Leave Without Pay, and so on.)

 

Record positive attendance type

  1. Gateway of Tally > Create > type or select Attendance/Production Types > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master > Attendance/Production Types > and press Enter.
  2. Enter the Name of the attendance type.
  3. Select Primary from the list for the field Under.
  4. Select the Attendance type as Attendance/Leave with Pay. The Period type appears automatically.
  5. Accept the screen. As always, you can press Ctrl+A to save.
    You can create the Attendance Type Absent as Leave without Pay for recording negative attendance in the same manner.
    Note: You can maintain and process both the Negative (no. of Absent days) and Positive (no. of Present days) attendances for an employee to compute the salary.

 

Production Types

Using the production type option, you can record the production details (for example, Piece Production, Overtime Hours, and so on).

  1. Gateway of Tally > Create > type or select Attendance/Production Types > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master > Attendance/Production Types > and press Enter.
  2. Enter the Name of the Production Type.
  3. Select Primary from the list, for the field Under.
  4. Select Production as the Attendance Type.
  5. Select the appropriate type of unit from the list, in the Unit field.
  6. Accept the screen. As always, you can press Ctrl+A to save.
    Similarly, you can create other production types according to your business requirements.

 

User Defined Calendar Types

You can use the User Defined Calendar Type to compute the per day salary based on the variable days for each month based on Pay Heads such as Basic Pay. For example, 25 days in January, 24 days in February, 26 days in March, and so on.

Note: You must configure the value for the number of days in each month (period) before recording the attendance details using an Attendance Voucher.
  1. Gateway of Tally > Create > type or select Attendance/Production Types > and press Enter.
    Alternatively, press Alt+G (Go To) > Create Master > Attendance/Production Types > and press Enter.
  2. Specify the required Name for Attendance Type.
  3. Select Primary in the Under field.
  4. Select User Defined Calendar Type in the Attendance Type field.
  5. Accept the screen. As always, you can press Ctrl+A to save.
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