F1: Accounting Features

Enable the various accounting features required for making transactions in your business using F1: Accounting Features.

To open the Accounting Features screen

General

Option

Functionality

Additional Information

Maintain accounts only

Set to Yes, if you do not have any inventory transactions (suitable for professionals and corporate offices).

 

Integrate accounts and inventory

 

Set to Yes, to extracts the stock/inventory balance figures from the inventory records.

Provides a drill down to the stock registers from balance sheet.

Set to No, to maintain accounts and inventory separately.

Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalization of financial books without waiting for the reconciliation of stocks.

Use Income and Expenses A/c instead of Profit and Loss A/c?

 

Set to Yes to display income and expenses a/c as the menu item instead of profit and loss a/c in the Gateway of Tally menu.

Income and expenses statements are generally used for non-trading accounts and profit and loss a/c are used for trading accounts.

Enable multi-currency

Set to Yes to enable working with multiple currencies. This option also facilitates creates of rates of exchange.

The currency will be available under Accounts Info.

Outstanding Management

Option

Functionality

Additional Information

Maintain bill-wise details?

 

 

Set to Yes, to display the option Maintain balances bill by bill in all ledgers created under sundry debtors and creditors.

When you enter details of sales and purchases with the bill wise option activated, Tally.ERP 9 prompts you to identify the invoice with an appropriate reference number.

The reference number can then be used to allocate payments to the correct invoice to maintain an accurate account of outstanding.

Bill wise details for non-trading accounts is useful when one needs to track either an installment to be paid or a loan amount to be received over a certain period of time.

Activate interest calculation

 

Set to Yes to calculate interest automatically based on the interest rate and style of calculation specified.

The advanced parameters are useful when interest rates change from time to time. Set this option to Yes to enable this function.

Cost/Profit Centres Management

Option

Functionality

Maintain payroll

 

Set to Yes to maintain payroll information in Tally.ERP 9 for the selected company.

Maintain cost centres

Set to Yes to maintain and allocate expenses to cost centres.

Use cost center for job costing

 

Set to Yes to track all income and expenses for a job/project.

Maintain more than one payroll or cost category

 

Set to Yes to create more than one Payroll or Cost Category.

 

Use pre-defined cost centre allocations in transactions

Set to Yes to define Cost Centre Allocations.

Show opening balance for revenue items in reports

 

Set to Yes to display the opening balance in Cost Centre report for the cost centres which are allocated to the ledgers, grouped under Income and Expenses Group.

 

Invoicing

Enable invoicing

Set this option to Yes, to create Sales and Purchase vouchers in the invoice format. The advantage of using the invoice format for sales invoice entry is that it enables automatic calculations of Duties and Taxes accounts.

Record purchases in invoice mode

Set this option to Yes, to enable voucher class option in purchase voucher type.

Use debit and credit notes

The Debit Note and Credit Note voucher types are made available only if this feature is set to Yes.

Record credit notes in invoice mode

Set this option to Yes to create Credit Notes in Invoice Mode.

Record debit notes in invoice mode

Set this option to Yes to create Debit Notes in Invoice Mode.

Budgets & Scenario Management

Maintain budgets and controls

Set this option to Yes, to create multiple budgets. The Budgets menu option is displayed in Gateway of Tally > Masters Info. > Accounts Info. menu.

Use reversing journals and optional vouchers

Setting this option to Yes displays the Scenario option in Accounts Info menu. You will now be able to create and alter Scenarios. You can enter the Reversing Journal and make it Optional, so that  the entries do not to affect the books.

Banking Features

Enable cheque printing

Set this option to Yes, to enable Cheque Printing. Refer Cheque Printing for details.

Edit banking features

Set this option to Yes to alter features with respect to Banking. Refer Banking Features for details.

Set/alter post-dated transaction features

Set this option to Yes to record post-dated transactions and view related reports. Refer Post-Dated Cheque Management for details

Other Features

Enable zero-valued transactions

Set this option to Yes, to allow Zero valued transactions in vouchers.

Maintain multiple mailing details for company and ledgers

Set this option to Yes, to maintain multiple mailing details for your company and ledgers. Refer Multi Address for details.

Set/alter company mailing details

If this option is set to Yes, Tally.ERP 9 will allow you to alter the Create/Alter Address Types.

This option allows to print the company's logo on the selected vouchers, reports and invoices.

Set this option to Yes, the Company Logo screen appears. Specify the path of the logo image file in the Location of logo field (example: C:\Tally.ERP9\CompLogo.bmp). The Company's logo is printed on the top left of the respective voucher, report or an invoice.

To view the invoice and reports with logo click the respective links below:

Note: It is essential that the logo is saved as a Bitmap or JPEG image file and resides in the path specified by you. Ensure that the extensions .bmp/.jpg is also specified while providing the location of logo.

 

The recommended size for logo image is 96 x 80 (Width x Height) pixels.