Pre-closure of order facilitates in closing the orders which are not executed (fully or partially) due to reasons like cancellation of order, delay in acceptance etc.
The order processing cycle starts with placing or receiving of order. The general procedure followed while purchasing goods is to place the order and obtain an invoice for the goods received. For sale of goods, the order is received and sales invoice is raised for the goods delivered. In general these orders are executed fully. At times, there are instances where an order gets cancelled or executed partially. Pre-closure of Order is a feature introduced in Tally.ERP 9 to close the orders (fully or partially) which are not executed. This helps in generating accurate inventory reports.
The purchase order processing may involve:
Receiving the goods as per the purchase order placed and obtaining an invoice on complete execution.
Receiving partial quantity of goods. The remaining quantity can be:
Received at a later date
Cancelled.
Complete closure due to cancellation of the order.
The sales orders processing may involve:
Executing the total order by delivering the goods as per the sales order and raising sales invoice.
Executing the order by delivering partial quantity of goods. The remaining quantity can be:
Executed at a later date
Cancelled.
Complete closure due to cancellation of the order.
Using the Pre-Closure of Order feature, the un-executable orders can be closed:
From Purchase/Sales Order voucher
From Receipt/Delivery Note
From Purchase/Sales Invoice
From Order Details screen