GSTR-1 Filing

Related topics

Generating GSTR-1

e-Return Description

Document Summary

Advance Receipts Summary

Status Reconciliation

Time to file GSTR-1? With Tally.ERP 9, file your GSTR-1 in four simple steps. Also, watch our video on this page to learn more.

 

Steps for filing GSTR-1

     Download and install the GST Offline Tool

     Export GSTR-1 data from Tally.ERP 9

     Generate the JSON file

     File returns on the GST portal

Prerequisites for filing GSTR-1

     Internet connectivity: This is required for downloading the offline tool and filing returns.

     Microsoft Office: For exporting data to MS Excel, GSTN recommends MS Excel 2007 or later.

Note: You can use the GST Offline Tool either on the same computer where Tally.ERP 9 runs, or on a different computer.

Download and Install the GST Offline Tool

To download and install the GST Offline Tool

1.    Go to the GST portal > Downloads.

2.    Click Returns Offline Tool. A .zip file containing the GST Offline Tool will be downloaded. This zip file also contains a detailed document on using the offline tool. Some important information about the tool, and the system requirements for using the tool are also available on the download page.

3.    Extract the offline tool from the .zip file and install it.

If you are using an older version of the GST Offline Tool, you have to uninstall it and install the latest version.

To uninstall:

   On your computer, go to Control Panel > Programs and Features.

   Right click GST Offline Tool, and click Uninstall and proceed.

   Similarly, uninstall the Node.js application.

   Delete the installation folder of the older version.

   Restart your computer. Now you can download and install the latest version of the GST Offline Tool.

Note: If you are facing issues with the latest version of the tool, then you can use version 1.1.

Export GSTR-1

You can export your GSTR-1 data either in MS Excel or CSV format. Before exporting GSTR-1, resolve the exceptions in your transactions by going to the Summary of Exceptions (GSTR-1).

To export GSTR-1

1.    Go to Gateway of Tally > Display > Statutory Reports > GST > GSTR-1.

2.    Select the period for which returns need to be filed.

3.    Press Ctrl+E.

Note: The Format is set to Excel (Spreadsheet) by default. To change the format, select CSV (Comma delimited) on the Export Report screen.

4.    Specify the Export Location and Output File Name.

5.    Press Enter to export.

If you have selected the CSV format, Tally.ERP 9 will create separate CSV files for each table in GSTR-1. These files need to be imported into the offline tool.

Note: If the data exported to MS Excel has $ symbol, or if the values are not appearing, generate CSV file and import it into the offline tool. If you wish to continue with MS Excel, you have to modify the Trust Center Settings in MS Excel, and add the location where Tally.ERP 9 is installed on your computer. Click here for more information.

For more details on the information captured in each column of the e-return template, click here.

     The GST department has not issued GSTIN/UIN for e-commerce operators. Currently, when data is exported from Tally.ERP 9 to MS Excel or CSV files, the GSTIN/UIN entered in the e-commerce party ledger is captured as E-Commerce GSTIN in b2b, b2cl, and b2cs worksheets. After exporting data to MS Excel or CSV files:

1.    Delete the GSTIN/UIN captured in the column E-Commerce GSTIN.

2.    Set the Type as OE in b2cs worksheet.

3.    Generate the JSON file.

     The list of Unit Quantity Code provided by the department does not have the representative code for brass, carats, litres, running foot, and so on. To handle this situation:

1.    Based on your business requirement, map the unit to the related UQC and export it to MS Excel or CSV files. For example, you can map litres to KLR-KILOLITRE.

2.    In the hsn worksheet of the template or CSV file, convert the quantity as per the mapped UQC. For example, if litre is mapped to KLR-KILOLITRE, multiply the quantity by 0.001 in the hsn worksheet of the template or CSV file to convert litre to kilolitre.

3.    Upload the modified MS Excel template or CSV file to the GST Offline tool.

4.    Generate the JSON file.

Examples of mapping units to the related UQCs with the conversion factors are given below:

Unit of Measure

UQC

Conversion of Quantity in Template

Litres

KLR-KILOLITRE

Multiply by 0.001

MLT-MILILITRE

Multiply by 1000

Carat

KGS-KILOGRAMS

Multiply by 0.0002

GMS-GRAMMES

Multiply by 0.2

Brass

SQF-SQUARE FEET

Multiply by 100

CBM-CUBIC METERS

Multiply by 2.835

Running foot

MTR-METERS

Multiply by 0.3048

 

Note: The e-Return file has provision to capture the taxable value and tax rate but not the tax amount. Hence, the tax amount is not exported to the e-Return file. Tax value is automatically calculated after upload to the portal based on rate, taxable value and place of supply.

Generate JSON File

Now you need to import your data (either in MS Excel or CSV format) to the GST Offline Tool, and generate the JSON file.

To import data and generate the JSON file

1.    Open the GST Offline Tool.

2.    Click NEW.

3.    Provide the required details, and click PROCEED.

4.    Click IMPORT FILES.

5.    Click IMPORT EXCEL, and select your file.

Note: If the tool shows a warning that some invoices contain invalid input, you can ignore it and proceed. This happens when you do not have transactions in the given sections.

To export the return details in the CSV format, select the name of the table in Select Section under Return Import – One section at a time, and click Import CSV. You have to individually import files for each section.

6.    Click YES on the warning message, and click VIEW SUMMARY.

7.    Click GENERATE FILE.

The offline tool generates a JSON file that has to be uploaded on the GST portal.

File Returns on the GST portal

To file GSTR-1 returns

1.    Log in to the GST portal.

2.    Click Services > Returns > Returns Dashboard.

3.    Select the Return Filing Period, and click Search.

4.    Click PREPARE OFFLINE.

5.    Click Choose File to import the JSON file.

Once your JSON file is uploaded successfully, you will be notified by a message.

6.    Verify the uploaded details after the time specified in the GSTR screen.

You have to manually enter the details for Nil Rated Supplies and Documents Issued by referring to the table-wise format of GSTR-1, because these details do not get directly uploaded to the portal.

7.    Go to Services > Returns > Returns Dashboard, and click Prepare Online.

8.    Go to the 8A, 8B, 8C, 8D - Nil Rated Supplies page, and enter the details.

9.    Go to the 13 - Documents Issued page, and enter the details.

10.  Submit your returns and e-sign.